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General Requirements for Shipping Papers

General Requirements for Shipping Papers. The shipping papers consolidate all of the information about a shipment of hazardous materials.

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General Requirements for Shipping Papers

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  1. General Requirements for Shipping Papers • The shipping papers consolidate all of the information about a shipment of hazardous materials. • The shipper must provide the basic shipping description for each hazardous material in the shipment, along with volume details and an emergency telephone number. • The shipper’s certification is a declaration that all materials are properly labeled, marked and packaged.

  2. • Any waybill or company-designed bill of lading can be used as a shipping document as long as it contains the information required by the regulations. (The exception is for waste, where the federal EPA or state-required waste manifest must be used.) • The information required on a shipping paper must be easy to identify, legible, and in English. • Continuation pages must be consecutively numbered (e.g.., page 1 of 3)

  3. Mixed Shipments of Hazardous and Non-Hazardous Materials • When using the same shipping document for both hazardous and non-hazardous materials, the following rules apply: • List the information for the hazardous materials before the non-hazardous material • List the hazardous materials in a color that contrasts with the color used for non-hazardous materials, OR

  4. Mark an X opposite the basic shipping description in a column under the heading HM. (The X may be replaced by RQ, when the hazardous material is a hazardous substance with a reportable quantity.)

  5. Keeping Shipping Papers • For each hazardous material you reship, you must keep a copy of the shipping document on file for 375 days after the material has been accepted by the carrier. • This copy can be either paper or electronic. (Note: For a hazardous waste, you must retain a copy of the shipping paper for three years.)

  6. Shipper’s Certification • Each person who ships a hazardous material must certify that the material is offered in accordance with the HMR. This certification must be printed on the shipping paper: • This is to certify that the above-named materials are properly classified, described, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the Department of Transportation.

  7. Emergency Response Information • In addition to the 24-hour emergency telephone number, the shipping papers must be accompanied by additional emergency response information. This information is typically one of the following: • A material safety data sheet (MSDS) that contains detailed emergency response information • A copy of the applicable page from the emergency response guide (EMG) (there must be a page for every unique basic shipping description).

  8. Shipping paper description • UN3088, Self-heating, solid, organic, n.o.s. (Potassium Persulfate, Ammonium Persulfate), 4.2, PGII • Order must be as follows (using example above): • UN # = UN3088 • Shipping name = Self-heating, solid, organic, n.o.s. • Technical name = (Potassium Persulfate, Ammonium Persulfate) • Class number = 4.2 • Packing Group = PGII

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