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Business Continuity Planning Update Session

Business Continuity Planning Update Session. 5.00 -7.00 Monday 28th January Council Chamber Priory House. Welcome. Helen Redding Head of Learning and Schools Support. Alvechurch Coach Crash. Some Lessons Learnt. Pete Hardy – Compliance & Risk Adviser. Visit Culture.

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Business Continuity Planning Update Session

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  1. Business Continuity PlanningUpdate Session 5.00 -7.00 Monday 28th January Council Chamber Priory House

  2. Welcome Helen Redding Head of Learning and Schools Support

  3. Alvechurch Coach Crash Some Lessons Learnt Pete Hardy – Compliance & Risk Adviser

  4. Visit Culture • Alvechurch is a middle school with a strong tradition of well-run visits • Very experienced staff at all levels • - Head EVC since 2003 (twice revalidated) • - All staff Worcestershire CC Visit Leader trained • - Dead Leader had also done EVC training and Alpine Ski Leader • Healthy and open training culture • - Had been an inspection visit • - All visits have a recorded evaluation

  5. Storyline … • Feb half-term ski visit to Aosta (Interski) • Group of 78+10 staff – transported in 2 coaches • Began return journey c1930, after evening meal on Saturday 18th Feb • Leader and Deputy on different coaches • Planning expectation that coaches would travel in convoy but this did not happen • Leader died when coach 2 overturned around 0300 Sunday 19th. Other serious injuries • Emergency contact details were scattered in wreckage – duplicates were on coach 1 • Coach 1 unaware of coach 2 problems

  6. Issues Arising … • Operating procedures for long distance coach driving – subject to French criminal prosecution • Availability of emergency contact information resulting in delays in activating Worcestershire CC Critical Incident response procedures

  7. Worcestershire CC Response • Detailed review of the guidance provided in EVC and Visit Leader Training courses relating to emergency situations • Detailed review of guidance regarding the choice and role of designated School Emergency Contacts

  8. Current CBC Policy in Relation to Emergency Planning All visits are required to have: • School Emergency Contact (SEC) – 24 / 7 if visit is residential • Field File X 2 - Group Leader - SEC • Itinerary. LA + LEC know location of group as far as is possible. • Emergency Cards - Group Leader - SEC • CBC Duty Emergency Planning Officer (DEPO)

  9. Recommendations • At least two copies of the Field File to be held on each coach. • All adults to carry phone numbers of the Group Leader, Supervisors and School Emergency Contact. • Recommendations to be posted on EVOLVE • EVC and Group Leader training to include specific training with regard to dealing with emergencies • SEC to be trained / briefed in the role

  10. Recommendations (cont.) The School Emergency Contact must: • Be able to make difficult phone calls. • Be able to advise the Group Leader. • Be familiar with their establishment Emergency Plan. • Understand when and how to contact the CBC DEPO. • Have copies of all visit documentation. • Be in contact with the premises key - holder

  11. Test your Emergency Plans!!

  12. Scenarios What would you do?

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