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Module 1 Get Started – Establish a Planning Team

Module 1 Get Started – Establish a Planning Team. Planning for Emergencies – For Small Business –. Module 1 Objectives. Describe value/benefits of a team approach. Create a list of potential team members (functional areas) to involve on a team.

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Module 1 Get Started – Establish a Planning Team

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  1. Module 1Get Started – Establish a Planning Team Planning for Emergencies – For Small Business –

  2. Module 1 Objectives • Describe value/benefits of a team approach. • Create a list of potential team members (functional areas) to involve on a team. • Recognize points in a mission statement, schedule, and budget. • Demonstrate an understanding of Step 1 by responding to questions posed at critical decision points in a case study. • Identify 2 actions related to Step 1 to implement at your workplace, as well as potential barriers.

  3. 4-Step Process for Emergency Planning • Step 4 • Implement thePlan • Step 1 • Get Started – Establish a Planning Team • Step 3 • Develop thePlan • Step 2 • AnalyzeCapabilities, Risks, &Vulnerabilities Step 1: The Emergency Planning Process

  4. Why use a team approach for emergency planning?What are the value/benefits of a team approach? Your Internal Planning Team The objective of the emergency planning team is to prepare for an efficient and timely response during emergencies.

  5. Why Form the Planning Team? • Encourages participation/investment. • Increases creativity, knowledge, and experience to each phase of planning – broad perspective. • Increases amount of time/energy participants able to give. • Enhances visibility and stature of the planning process. • Results in a team-developed plan, increasing success. • Other reasons?

  6. Damage Assessment Evacuation Food & Shelter Fire Suppression Hazardous Spills Health Services Personnel & Space Reassignments Public Information Search & Rescue Security & Traffic Supply & Procurement Transportation Utilities Documentation of Recovery Operations Examples of Functional Roles/Responsibilities

  7. Executive Management Operations Management Accounting (Payroll, Accounts Payable, Other) Labor Human Resources Information Technology Engineering & Maintenance/Facilities Safety, Health, & Environmental Affairs Public Information Officer/Community Relations Communications/Media Relations Security Sales & Marketing Legal Finance & Purchasing Manufacturing Warehousing Other functions? Functional Areas To Include

  8. Example of a Planning Team From the Emergency Management Guide for Business and Industry – A Step-by-Step Approach toEmergency Planning, Response and Recovery for Companies of All Sizes. FEMA 141/October 1993.

  9. Planning Team Members Ensure that planning team members: • Are appointed in writing by upper management. • Have their job descriptions reflect their emergency team assignment.

  10. Which functions are represented in your business to involve in emergency planning? How will you ensure all functions are addressed? Functions Represented in Your Business

  11. Examples of Planning Responsibilities • Assigned to individuals orfunctional areas • Specialized responsibilities • Responsibilities ofmost/all team members • Note on contact information

  12. Important Preliminary Steps • Establish Authority • Create & Issue a Mission Statement • Establish a Schedule & Budget • Manage Start-Up

  13. Emergency Plan Templates & Resources • Review a section(s) of an emergency plan template relatedto information in this module. • Identify additional internal and external resources that may help you complete section(s) of your plan upon return to your business.

  14. Case Study: Emergency Planning • Carefully read background information for the case study. • Break into small work groups with facilitator guidance. • In groups, discuss/answer the case study questions. Play the role of a consultant to the team. Take notes. • Share responses with the large group.

  15. One Is Not Enough Cookie Company (At-A-Glance) • Industry: Food/Manufacturing • Privately owned, makes sugar wafer cookies;operating over 50 yrs • 200 employees • Manufacturing site is one floor (single story) • Offices on 2 floors in front of building • Small retail shop in front • In a suburb (25,000 people) w/access tolocal police, fire, LEPC, etc. • Organization “flat”

  16. Activity: Priority Actions for Your Business • Identify 2 actions to take upon return to your business. Select from actions listed or come up with your own. • Identify potential barriers you might encounter in taking the actions. • List ideas for overcoming barriers you identified.

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