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5 Legal Documents to Shred Right Away

Today, identity frauds are all too common. This is especially true for businesses dealing with highly confidential information that can jeopardize their identity if misused or mishandled.<br><br>

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5 Legal Documents to Shred Right Away

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  1. 5 Legal Documents to Shred Right Away

  2. Today, identity frauds are all too common. This is especially true for businesses dealing with highly confidential information that can jeopardize their identity if misused or mishandled. If you’re a legal firm, you already understand the consequence of a data breach. So, to save yourself from such a mishap, make sure you are shredding the following five documents to keep the risk of information leaks at bay.

  3. Tax Documents Information in your tax documents can easily be used to commit fraud. There are client details and business-specific data that can be misused. So, if you have heaps of outdated tax papers, make sure you get rid of them safely and as soon as possible. Call in reliable shredding services experts to take it from there. They will arrive at your location, shred the entire load, provide a certificate of destruction, and leave the premises clutter-free.

  4. Case Files Usually, there is a five to seven-year retention period for case files deepening on where your business is located. Once the files get obsolete, they are safe to shred. If you’re someone who wishes to keep storing case files, you can maintain those electronically. This is one of the best ways to save data for the longest time period. You can scan and save files online to prevent paper fraud, but proper protocols must be implemented to safeguard digital files.

  5. Financial Documents Law firms are mandated to maintain accurate and thorough entries of financial transactions. However, once these serve their purpose and surpass their retention period, you must shred them to avoid negative consequences. Not only do outdated documents occupy space, but they can also reach the wrong hands and create a disaster. It only makes sense to shred paperwork, including credit/ debit card statements, paid utility bills, ATM receipts, sales receipts, expired warranties, and insurance offers.

  6. Canceled Checks Do you maintain canceled/ voided checks at your practice? Time to shred those too. After these are no longer useful, shred the checks and maintain the trust of your clients in you. If necessary, you can store scanned copies to support future needs. Not only do professional shredding services get rid of your confidential waste safely, but recycling this waste also helps preserve the planet. In addition, it leaves your business data and financial secrets unrecognizable.

  7. Outdated Legal Reference Out-of-date legal references are another class of legal paperwork firms must shred. Even though obsolete, legal references contain sufficient data to jeopardize the company’s reputation. Hence, shredding is essential. When you hire professionals, they place locked receptacles at your premises so you can securely keep accumulating all unnecessary paperwork until the bins get full. Once that happens, you can schedule a pickup. A shredding truck arrives at your facility to perform the job under expert supervision and shred everything, carrying the material for recycling. That’s just how simple the process is to improve your data safety standards.

  8. The Bottom Line Law firms retain volumes of client data, which only keeps growing with each passing year. The storage costs escalate, and so does the fear of privacy theft. So experts often recommend shredding information that has completed its retention period and serves no purpose anymore. If you aren’t already shredding, look up “shred services near me” online, and you shall be able to find someone suitable and qualified to address your particular needs.

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