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ResearchLink Taking the search out of Undergraduate Research

ResearchLink is a platform that effectively communicates and connects stakeholders in undergraduate research opportunities, eliminating the search process. Design Presentation CS 410 - Orange Team, April 20, 2016.

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ResearchLink Taking the search out of Undergraduate Research

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  1. ResearchLink Taking the search out of Undergraduate Research Design Presentation April 20, 2016 CS 410 Orange Team: Asim Amjad, Kevin Ashley, Kitt Parker, John Raha, Matthew Redenius, & Dinah Watkins

  2. Outline • The Team • The Problem • The Solution • Design Approach • Current process • Modified process • Development Approach • Work breakdown structure • Software requirements • Hardware requirements • Algorithms • Risks Design Presentation CS 410 - Orange Team April 20, 2016

  3. The Team Asim Amjad Database Specialist Kevin Ashley Web Developer/Graphic Artist Kitt Parker Database Specialist Matthew Redenius UI Lead John Raha UI Specialist Dinah Watkins Project Manager/Web Developer Design Presentation CS 410 - Orange Team April 20, 2016

  4. Mentor Ms. Brunelle serves as an Assistant Chair of the Old Dominion University Computer Science department and is the Chief Departmental Advisor. Design Presentation CS 410 - Orange Team April 20, 2016

  5. Domain Expert Dr. Jing He is an Associate Professor in the Computer Science Department at Old Dominion University. She has a Phd. in Structural & Computational Biology & Molecular Biophysics, a M.S. in Applied Mathematics, & B.S. in Applied Mathematics. Design Presentation CS 410 - Orange Team April 20, 2016

  6. Computer Science Graduate Students • 2014: • 2,430 ODU Graduate applicants • 796 Graduate enrollments • 139 Computer Science Graduate students • 2020 STEM Jobs • Computer Researcher represents 1% of Computing jobs [ODU Factbook] [CS Presentation 2015] Design Presentation CS 410 - Orange Team April 20, 2016

  7. More than Studying Prospective graduate students need more than lectures and textbooks. To fully prepare themselves for the rigorous demands of graduate school, students need to participate in undergraduate research. Design Presentation CS 410 - Orange Team April 20, 2016

  8. The Problem Undergraduate research opportunities are not effectively communicated to and from intended stakeholders (faculty, students, external organizations). Design Presentation CS 410 - Orange Team April 20, 2016

  9. The Solution Taking the search out of Undergraduate Research Design Presentation CS 410 - Orange Team April 20, 2016

  10. The Customer • Universities • Old Dominion University (Case Study) • Other Universities • Community Colleges • Funding Agencies • National Science Foundation (NSF) • National Institute of Health (NIH) • National Aeronautics and Space Administration (NASA) Design Presentation CS 410 - Orange Team April 20, 2016

  11. Current Process Design Presentation CS 410 - Orange Team April 20, 2016

  12. Customizable Profiles (Faculty & Students) Automated Filtering Based on profile Time-line Management (expiration of posts) Department level profiles Interdisciplinary feature to facilitate collaboration between departments Student research idea proposal submission Data Mining Objectives to Achieve the Solution Design Presentation CS 410 - Orange Team April 20, 2016

  13. Modified Process Design Presentation CS 410 - Orange Team April 20, 2016

  14. The Competition Design Presentation CS 410 - Orange Team April 20, 2016

  15. Functional Components • ResearchLink Portal • Automatic student registration • Mobile friendly • User/faculty/department Profiles • Authorized users and visitors • Database of opportunities • Searchable • Student and faculty proposals • Research related internship opportunities • Internal and external research opportunities Design Presentation CS 410 - Orange Team April 20, 2016

  16. Hardware Software UNIX - APACHE • 2 x 8 core 2.6GHz Xeon • 128GB RAM • 8 x 500GB SSD (RAID 6) • NIC Teaming • MySQL database • Graphical User Interface • ODU system interfaces • HTML, JavaScript, and CSS • PHP Design Presentation CS 410 - Orange Team April 20, 2016

  17. Work Breakdown Structure Design Presentation CS 410 - Orange Team April 20, 2016

  18. Algorithms Design Presentation CS 410 - Orange Team April 20, 2016

  19. Login Design Presentation CS 410 - Orange Team April 20, 2016

  20. Create Profile Design Presentation CS 410 - Orange Team April 20, 2016

  21. Create Research Opportunity Design Presentation CS 410 - Orange Team April 20, 2016

  22. Filter Database Design Presentation CS 410 - Orange Team April 20, 2016

  23. Site Map Design Presentation CS 410 - Orange Team April 20, 2016

  24. Database Schema Design Presentation CS 410 - Orange Team April 20, 2016

  25. Risk Matrix Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  26. [Probability: 3, Impact: 5] Mitigation Strategy: Mentor involvement during development and use customer complaints as a template for future updates. C1: Customer Dissatisfaction The customer is not happy with the product and refuses to implement its usage. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  27. [Probability: 3, Impact: 3] Mitigation Strategy: Advertise the product and ensure ease of use. C2: Underutilized System The customer is unaware of the products’ existence or difficulty level of use. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  28. [Probability: 3, Impact: 1] Mitigation Strategy: Provide helpful guides and tutorials for users. C3: Transition to New System The customer has issues with using the new system. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  29. [Probability: 2, Impact: 5] Mitigation Strategy: Follow best practices for information security. T1: Security/Data Protection The software solution is not protected from data breaches and other malicious attacks. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  30. [Probability: 3, Impact: 4] Mitigation Strategy: User result tracking & various search filter options. T2: Efficiency of Searches Searches are inefficient and non customizable. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  31. [Probability: 2, Impact: 4] Mitigation Strategy: Management of old opportunities to clear out unnecessary data. T3: Storage Storage space for related data becomes an issue. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  32. [Probability: 1, Impact: 4] Mitigation Strategy: Regularly scheduled system backups. T4: System Failure The system is down and not accessible to the customer. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  33. [Probability: 2, Impact: 3] Mitigation Strategy: Testing prior to making upgrades live and future proof design. T5: System Upgrades System upgrades disable the functionality of the product for an undetermined amount of time. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  34. [Probability: 2, Impact: 2] Mitigation Strategy: Ensure compatibility between databases utilized for transfer of data. T6: Integration of Data Software solution is not compatible with current technologies used. Probability Impact Design Presentation CS 410 - Orange Team April 20, 2016

  35. How Does the Student Benefit? • Always Informed • Automated notifications of new opportunities via email • Emails include links to immediatelyapply for research position • Alerts specific to student’s major • Opportunities are updated and sent outin real time • Centralized Location • Application process is no longer scattered • One website to learn about and applyfor undergraduate research Design Presentation CS 410 - Orange Team April 20, 2016

  36. How does the University Benefit? • Helps put the University on the map • There’s a reason big name Universities like Harvard, UCLA, and Yale all have large portions of their website dedicated to undergraduate research • ResearchLink will consolidate the school’s existing opportunities into an easy to understand portal • This makes potential graduate students far more likely to apply. Design Presentation CS 410 - Orange Team April 20, 2016

  37. Rapid Prototypes

  38. Login Design Presentation CS 410 - Orange Team April 20, 2016

  39. Profile Information Design Presentation CS 410 - Orange Team April 20, 2016

  40. Create Opportunity Design Presentation CS 410 - Orange Team April 20, 2016

  41. Conclusion • The Problem • The Solution • Design Approach • Development Approach • Risk Analysis Design Presentation CS 410 - Orange Team April 20, 2016

  42. References • Computer Science Undergraduate Degree Program. Old Dominion University Computer Science Department. • Graduate Applications, Acceptances & Enrollments. Old Dominion University Factbook. (2014). Retrieved from http://ww2.odu.edu/ao/ira/factbook/admission/data/GraduateAdmissionData_1985_2014.pdf. • Headcount Majors with Second Majors. Old Dominion University Factbook. (2014), Retrieved from http://ww2.odu.edu/ao/ira/factbook/hc_majors/HC/hc2014scmajors.html. • Musante, S. Essential Ingredients for Sustaining Undergraduate Research Programs. Bioscience. (2014). 64(10), 868. • Payne, B. K., & Monk-Turner, E. Collaborating with undergraduates: Obstacles and tips. Journal of Criminal Justice Education. (2005). 16(2), 292-299,381. • Vieyra, M., Carlson, A., Leaver, E., & Timmerman, B. Undergraduate Research: I Am Not Sure What It Is, But I Don’t Have Time to Do It Anyway.. Council on Undergraduate Research Quarterly, (Spring 2013, Volume 33, Number 3) Design Presentation CS 410 - Orange Team April 20, 2016

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