Federal Outputs Supporting Tribal Outcomes Data Management Committee

1. Federal Outputs Supporting Tribal OutcomesData Management Committee May 6, 2010 Office of Planning & Policy Analysis 2051 Mercator Drive Reston, VA 20191 Phone: (703) 390-6577

2. Outline • Demonstrate How IA Performance Measures Support Tribal Outcomes • Identify Gaps in Measuring Performance • Identify Opportunities for Cooperative Strategies in Developing Data and in Achieving Outcomes

3. Measure Types • Measures in blue or outlined by a blue dotted box are recommendations made by IA program managers • Measures outlined in a red dotted box are potential suggestions from OPPA Desk Officers Key Tribal Government measures PART measures DOI Strategic Plan measures Suggested measures Activities supporting measures Recommended measures from IA managers Measures currently in IA-PMS *

4. Measure Status • In many instances, outcome measures are not currently in place because of: • A lack of clear consensus of the outcome (results) and the strategies to attain that outcome • Non-alignment to the DOI Strategic Plan

5. DRAFT Measure Map: Human Services Department of Interior Mission Serving Communities Outcome Performance Measures Intermediate Outcome Performance Measures Percentage of ______ assistance cases that have successful exits from the programs Percentage of clients completing Individual Self-sufficiency plans (PM 71) * # cash assistance recipients Number/ Dollars of general assistance cases processed Number/ Dollars of welfare assistance cases processed Percentage of eligible clients enrolled in welfare-to work programs # families receiving child care Percentage of active supervised IIM case records reviewed in accordance with 25 CFR 115.427 (PM 68) Percent of Indian Child Welfare Act notices within 15 days (PM 69) Tribal and BIA Output Performance Measures * * Tribal and BIA Activities Social work case activities Social systems activities

6. DRAFT Measure Map: Indian Child Welfare Act Serving Communities Department of Interior Mission Advanced Quality Communities for Tribes and Alaska Natives Department of Interior End Outcome Goal SUGGESTED REWORDING: Percentage of Indian Children remaining with Families [Number of Indian children removed] Number of Indian children placed in Indian homes Number of Indian children placed in non-Indian homes Number of family reunifications Number of parental rights terminations Outcome Performance Measures Tribal and BIA Output Performance Measures Percent of Indian Child Welfare Act notices processed within 15 days Number of Indian children who received services from ICWA during report period Number of cases involving siblings SUGGESTED MEASURE: Number of cases transferred to Tribal jurisdiction SUGGESTED MEASURE: Education of State Court Officials… * Social systems activities Social work case activities Tribal and BIA Activities

7. DRAFT Measure Map: Child Abuse & Neglect Serving Communities Department of Interior Mission [Decline in] Number of cases involving siblings [Decline in] Number of cases involving alcohol and substance abuse [Decline in] Number of child abuse / neglect cases reported Outcome Performance Measures Intermediate Outcome Performance Measures SUGGESTED REWORDING: Percentage of Indian Children remaining with Families [Number of Indian children removed] * * * Number of Indian children placed in Indian homes Number of Indian children placed in non-Indian homes Tribal and BIA Output Performance Measures Tribal and BIA Activities Social work case activities Social systems activities * Measures also found on Indian Child Welfare Act map

8. Measure Map: Elementary and Secondary Education Serving communities * If the school received enhancement funds but did NOT improve, the activity dollars should be costed to the AYP achievement category An outcome measure could address the 1) Number of high school graduates entering college 2) Increased earnings power, 3) reduction in number of social problems such as meth use Number of Students in remedial education/tutoring Johnson O'Malley – Total # of Students (define range by grade)* Reading Enhancement Activity* Cost per School Receiving Reading Enhancement Funds and Improving in Reading Improvement in Math proficiency * Math Enhancement Activity* Cost per School Receiving Math Enhancement Funds and Improving in Math Schools not making AYP but improving in Math * 3rd graders reading independently * School construction and maintenance activities School conditions [FCI Index] Schools achieving AYP * * School attendance rates * Classroom teaching activities Schools not making AYP but improving in Reading * Improvement in reading proficiency * Teacher Training Activities Qualified Teachers * *Per discussion with BIE, they have no responsibility to report for Johnson O'Malley program, therefore no measure recommended. School support activities Schools making NO PROGRESS in Math & Reading

9. DRAFT Measure Map: Post Secondary Education (Scholarships / Higher Education) Outcome Performance Measure End outcome measures could address 1) average annual salaries of college graduates, 2) employment rate for college graduates, 3) level of indebtedness; 4) reduction in social problems such as meth use, mental health status, etc. Percent of students in BIE operated colleges that graduate within time frames that are consistent with colleges operating in similar socio-economic conditions Number of graduates Annual percentage increase in the number of degrees granted by BIE funded and Tribally controlled Junior and Senior College / Universities Intermediate Outcome Performance Measures * * Cost per student served Number of students served Tribal and BIA Output Performance Measures Higher education scholarships awarded Teaching college courses and university support activities Tribal and BIA Activities

10. DRAFT Measure Map: Tribal Courts Department of Interior End Outcome Goal Advanced Quality Communities for Tribes and Alaska Natives Reduction in crime Outcome Performance Measures Percent of BIA-funded Tribal judicial systems receiving an acceptable rating Intermediate Outcome Performance Measures * Percent of Tribal courts with unacceptable ratings that were provided with detailed corrective action plans Percent of Tribal courts that comply with speedy trial process requirements as promulgated by the Tribal Government Percent of _____ cases with timely (successful) disposition Number of appeals (include Tribal and federal appeals) Tribal and BIA Output Performance Measures * * Number of criminal cases during reporting year Number of civil cases during reporting year Number of cases diverted to alternate resolution Number of ____ cases with timely (successful) disposition Tribal and BIA Activities and Outputs Processing activities Corrective action activities

11. Measure Map: Law Enforcement Annual %reduction in serious incidents Detention Facilities with Crisis Management Plans Detention Centers Staffed to NIC standards Percent change in natural, cultural and heritage resource crimes that occur on DOI lands or under DOI jurisdiction Percent of law enforcement agencies on par with national staffing ratio Prorate based on the number of Part I, Part II and natural resource crimes Corrections Activities * Indian Police Academy Activities * Prorated Facilities Activities Law enforcement facilities (BIA) in acceptable condition (FCI) Percent change in Part II offenses (excluding natural, cultural and heritage resource crimes) that occur on DOI lands or under DOI jurisdiction Crime Reduction Program Administration and Professional Standards Activities * * Law Enforcement Activities – All Crimes * Percent of incidents / investigations closed for Part I, Part II and natural, cultural and heritage resources offenses Part I violent crime incidents per 100,000 Indian Country in- habitants receiving law enforcement services Law Enforcement Activities – Violent Crimes Drug Enforcement Activities PM 96 Costs – All Crimes * * Tribal Court Activities PM 96 Costs – Part I Percent change in Part I offenses that occur on DOI lands or under DOI jurisdiction Percentage of IA law enforcement programs that participate in community policing Percentage of reported cases during the year that are closed by the end of the reporting year * * * * Activities also found on Tribal Courts map

12. DRAFT Measure Map: Wildland Fire Department of Interior End Outcome Goal Advanced Quality Communities for Tribes and Alaska Natives An outcome measure could address the 1) economic gains from increased forestry production Outcome Performance Measures Percent change from the 10-year average in the number of acres burned by unplanned and unwanted wildland fires on DOI lands Number of acres in WUI treated per million dollars gross investment Intermediate Outcome Performance Measures Percent of unplanned and unwanted wildland fires on DOI land controlled during initial attack Number and percent of treated WUI acres that are identified in Community Wildfire Protection Plans Percent of acres treated which achieve fire management objectives as identified in applicable management plans Tribal and BIA Output Performance Measures Measure is reported on by Office of Wildland Fire Coordination (OWFC) Fire suppression activities Hazardous fuel activities Tribal and BIA Activities

13. DRAFT Measure Map: Community Fire Protection Department of Interior End Outcome Goal Advanced Quality Communities for Tribes and Alaska Natives Outcome Performance Measures Intermediate Outcome Performance Measures Tribal and BIA Output Performance Measures Tribal and BIA Activities

14. DRAFT Measure Map: Indian Land Consolidation Department of Interior End Outcome Goal Fulfill Indian Fiduciary Trust Responsibilities Outcome Performance Measures Number of Fractionated Interests Acquired Intermediate Outcome Performance Measures * Tribal and BIA Output Performance Measures All ILCA Program Activity Dollars Tribal and BIA Activities

15. Measure Map: Housing Improvement Program Department of Interior Mission Serving Communities Department of Interior End Outcome Goal Advanced Quality Communities for Tribes and Alaska Natives Outcome Performance Measures Reducing the number of applicants in need of services and not eligible for Native American Housing Assistance Self Determination Act (NAHASDA) PROPOSED FOR REPLACEMENT: Number of repaired homes Intermediate Outcome Performance Measures Number of new units completed in the reporting year Number of repairs in the reporting year PROPOSED FOR REPLACEMENT: Number of eligible applicants served Percent of construction schedules met within established project timeframe Number of applicants served that were not served by HUD Percent of funding going to actual construction or housing repair Tribal and BIA Output Performance Measures PROPOSED FOR REPLACEMENT: Number of new home construction * * Tribal and BIA Activities HIP Funds – Pass-through

16. DRAFT Measure Map: Economic Development Loans (Credit and Finance) • Refer to the Economic Development measure map which contains the BIA measures for Guaranteed Loans and Job Placement / Training

17. DRAFT Measure Map: BIA Road Maintenance Department of Interior Mission Serving Communities Advanced Quality Communities for Tribes and Alaska Natives Department of Interior End Outcome Goal Outcome Performance Measures Increase the Percent of Roads / Bridges in Acceptable Condition Intermediate Outcome Performance Measures Percent of BIA-owned Bridges in acceptable condition based on the Services Level Index Dollars expended for new construction of roads Percent of miles of BIA-owned roads in acceptable condition based on the Service Level Index * * Dollars expended for maintenance/ repair of roads Cost per mile of BIA-owned roads maintained in acceptable condition Cost per square foot / Number of square feet of BIA Bridges Tribal and BIA Output Performance Measures * Number of miles of Indian roads Bridge construction & maintenance activities Prorate common costs based on direct costs associated with the activities Road construction & maintenance activities Tribal and BIA Activities

18. Percentage of acres on forested reservations that have a forest management plan Number of Timber Volume (offered / sold) & Dollar Value Number of Forest Acres Number of Harvested Number of Reforestation (planted / needed acres) Number of Timber Sales / Permits & Dollar Amount Number of Stand Improvement (thinned / needed acres) Measure Map: Forestry Outcome Performance Measures Maintain sustainable resource for future use * Administrative cost per thousand board feet of commercial timber under management Percent of total annual allowable harvest offered for sale * Tribal and BIA Output Performance Measures Percentage of forested reservations covered by forest management plans Percentage of Annual Allowable Cut Harvested * * * Sales / Permitting Activities Management Plan Activities Tribal and BIA Activities

19. DRAFT Measure Map: Water Resources / Rights Department of Interior End Outcome Goal Fulfill Indian Fiduciary Trust Responsibilities Outcome Performance Measures An outcome measure should address preserving, acquiring, and/or re-establishing water rights Percent of technical assistance provided to Indian tribes that request assistance in the protection, management, and planning for efficient utilization of their water resources Number of unpermitted groundwater wells located and enjoined for use TO BE CREATED considering Water Management / Resources Percent of water bodies, acres miles that meet Tribal and/or EPA standards Tribal and BIA Output Performance Measures Percent of milestones completed that are necessary to advance Indian water rights negotiations to meet court and other mandatory schedules Percent of milestones completed that are necessary to meet all court schedules in Indian water rights litigation cases TO BE CREATED considering Comprehensive Management Plan (Tribes receiving funding for Water Management) Percent of reclamation water deliveries that are metered Number of unpermitted groundwater wells located and enjoined for use Percent of fishable water bodies, acres, miles restored and/or enhanced Percent of water bodies, acres miles that meet Tribal and/or EPA standards * * Tribal and BIA Activities Negotiation & Litigation Activities Planning & Development Activities

20. Measure Map: Irrigation Number of Acres Irrigated Number of Individual Water Users Department of Interior End Outcome Goal Serving Communities Crop revenue received on acres receiving water irrigation Percentage of serviceable acres receiving water irrigation Productivity and efficiency ratios for acres receiving water irrigation Outcome Performance Measures Percent of revenue generating irrigation projects for which comprehensive condition assessments have been completed annually Percentage of irrigation projects that have been reviewed during the reporting year and found to be in compliance with regulations Operation and Maintenance Cost per Acre Percentage of maintenance projects that are completed within established time frames Tribal and BIA Output Performance Measures * Percent of irrigation projects with identified non-compliance issues for which corrective action plans have been established * * * Survey and Investigation Activities Tribes and Water User Consultation Operations, Maintenance, Rehabilitation Activities Tribal and BIA Activities

21. Measure Map: Safety of Dams Serving Communities Department of Interior End Outcome Goal 1) Lowering the Risk of Failure of Dams, 2) Protecting Downstream Populations Outcome Performance Measures Percentage of dams that are rated in fair or better condition as measured by the FCI Annual percentage improvement in the mean Dam Facility Reliability Rating Percent of final construction contracts completed during the reporting year where amounts are within 17% of the initial contract award amount Tribal and BIA Output Performance * * * Operations, maintenance, and assessment activities Design and construction activities Tribal and BIA Activities Feeds back to program for overall federal reporting

22. DRAFT Measure Map: Real Estate Program Department of Interior End Outcome Goal Fulfill Indian Fiduciary Trust Responsibilities Outcome Performance Measures Percent of eligible trust land acres that are under lease for agricultural use Agricultural and range acres leased where lease proceeds exceed administrative cost Intermediate Outcome Performance Measures An intermediate outcome measure could address the improvement of closing conveyances * * Percent of title encumbrances requested during the reporting year that are completed Number of various cases approved / pending Tribal and BIA Output Performance Measures * Tribal and BIA Activities Surface and Subsurface Lease Activities Other Encumbrance Related Activities (e.g. LTRO) Secondary Activities (e.g. Lease Compliance) Conveyance Activities

23. Number of Sales (Negotiated / Supervised) Applications Number of Farming Acres Number and Kinds of Livestock Number of Environ. Impact Statements Number of Finding of No Significant Impact Number of Acquired Acres Number of Grazing Units Number of Miles Surveyed and Monuments Sets Number of Disposed Acres (taken out of trust) Number of Environmental Assessments DRAFT Measure Map: Real Estate Program (cont.) Number of various cases (Approved / Pending) Number of Leases Number of Rights of Way Number of Surface Leases / Permits (Minerals / Grazing) Number of Partition Number of requests for Exchange Transactions (Individual / Tribal) Number of Gift and Conveyance, Involuntary Conveyance Applications Applications for fee patents, certificates of competency and removal of restrictions Number of Appraisals (Submitted/ Approved/ Pending) Number of Mortgages (Individual / Tribal) Number of Rights Cases Resolved

24. DRAFT Measure Map: Probate Program Serving Communities Department of Interior Mission Fulfill Indian Fiduciary Trust Responsibilities Department of Interior End Outcome Goal Outcome Performance Measures Average age of probate cases in pre-adjudication Tribal and BIA Output Performance Measures Percent of estates closed Number of requests for probate * Percent of backlog cases closed * Tribal and BIA Activities Probate activities to include LTRO Probate related activities

25. DRAFT Measure Map: Land Titles and Record Serving Communities Department of Interior Mission Fulfill Indian Fiduciary Trust Responsibilities Department of Interior End Outcome Goal The outcome measure will address the protecting of fiduciary interest of individual Indians, Alaska Natives, or Tribes Outcome Performance Measures Ownership of all Titles of Indian Lands Maintained Up-to-Date, Accurate, and Accessible in Real Time Tribal and BIA Output Performance Measures Percent of Title Documents Recorded within X Hours Percent of Title Status Reports Completed within X Hours Percent of Land Status Maps Completed (PENDING) Tribal and BIA Activities Recording of Title Documents Title Certification Activities Land Status Maps Activities

26. DRAFT Measure Map: Tribal Annual Audits Department of Interior End Outcome Goal Advance Quality Communities for Tribes and Alaska Natives Outcome Performance Measures Intermediate Outcome Performance Measures Percent of Single Audit Act Reports submitted during the reporting year for which management action decisions on auditor recommendations are made within 180 days Percent of tribal organizations whose required audits were due during the reporting period, and were submitted on time Tribal and BIA Output Performance Measures Tribal Government activities unrelated to Single Audit Act measure Support Activities Tribal and BIA Activities

27. DRAFT Measure Map: Adult Vocational Training (AVT) / Adult Education Serving communities Department of Interior Mission # students employed after completing the GED # students entering college after completing the GED Outcome Performance Measures Intermediate Outcome Performance Measures # of adults receiving GED or high school diploma Number of job placements resulting from training Number of adults receiving training # of adults receiving employment counseling Tribal and BIA Output Performance Measures # of adult basic education courses offered Tribal and BIA Activities Adult education teaching activities and support functions

28. DRAFT Measure Map: Guaranteed Loans Serving Communities Department of Interior Mission Outcome Performance Measures Intermediate Outcome Performance Measures Percent of ceiling based upon appropriated funds that are obligated by end of fiscal year Maintain loss rates on BIA guaranteed loans of less than 4% Percentage increase in the number of CDFI's that participate in guaranteed loans program Tribal and BIA Output Performance Measures * * Tribal and BIA Activities Underwrite loan applications Collect delinquent loans Marketing activities

29. DRAFT Measure Map: Job Placement and Training Serving Communities Department of Interior Mission Percent of adult participants whose earnings increased Outcome Performance Measures * Percent of participants that record a positive exit from job placement program Cost per job achieved Intermediate Outcome Performance Measures * * Percentage of participants (youth) that attain improved literacy skills Percentage of participants (youth) that attain improved math skills Cost per individual receiving job placement services Tribal and BIA Output Performance Measures * * * Tribal and BIA Activities Job placement activities All 477 and non-477 Activities

30. Measure Map: Facilities and Construction Department of Interior End Outcome Goal Advance Quality Communities for Tribes and Alaska Natives Outcome Performance Measures Percent of BIE School facilities in acceptable condition as measured by the FCI Percentage of Projects Started in Year of Appropriation Percentage of schools w/ students' scores improving in reading and/or math within one year of construction or major renovation and repair *Information is reported by Tribes back to BIA for federal reporting * * * Eliminate 100% of excess academic space from inventory Replacement School and Major Improvement and Repair Projects Constructed within 2 years of commencement Percent of law enforcement facilities that are in acceptable condition as measured by the Facilities Condition Index (lower FCI number is good) Percent of buildings [e.g., administrative, employee housing] in acceptable condition as measured by the FCI Tribal and BIA Output Performance Measures * * * Tribal and BIA Activities Manage Excess Space Program activity Operations & Maintenance & other OFMC Program Oversight activities Planning, Design And Construction Activities

31. Measure Map: Fish, Wildlife & Parks Fulfill Indian Fiduciary Trust Responsibilities Department of Interior End Outcome Goal Outcome Performance Measures Average cost per hatchery fish produced Percent of tribes that have completed resource management plans Percent of habitat acres in the Midwest Region that have been restored/enhanced within the reporting year Percent of tribes in the Midwest Region that have restored / enhanced habitat acres by the end of the reporting year Tribal and BIA Output Performance Measures * * * * Support Activities Tribal and BIA Activities *Currently no Tribal measures in place

32. DRAFT Measure Map: Agriculture Fulfill Indian Fiduciary Trust Responsibilities Department of Interior End Outcome Goal Outcome Performance Measures Percent of total acres of agricultural and grazing land that have resource management plans completed Tribal and BIA Output Performance Measures * Agriculture & Rangeland Management Activities Tribal and BIA Activities

33. Measure Map: Environmental and Cultural Resource Management Protect Cultural and Natural Heritage Resources Department of Interior End Outcome Goal Outcome Performance Measures Percent of designated agencies for which baseline environmental audits have been completed Percent of known contaminated sites fully assessed and under remediation Percentage of bureaus/ facilities with EMS plans Percent of archaeological sites on DOI inventory In good condition Percent of collections in DOI inventory in good condition Percent of historic structures on DOI inventory in good condition Tribal and BIA Output Performance Measures * * * Cultural and Resource Activities Environmental Audit Program Management Activities Environmental Contingent Liabilities Site assessment, remediation, abatement Oversight and technical assistance Tribal and BIA Activities Most ANCSA Activities NEPA Activities

34. Appendix 2: Integrating Performance Information for Education, Job Placement and Training and Human Services Programs

35. Summary Measure Map: Indian Self Sufficiency This map illustrates that Education, Job Placement and Training and Human Services programs use similar indicators to track progress toward the outcome goal of Indian self sufficiency Successful impacts End Outcomes Progress and positive exits Intermediate Outcomes Processing rates Program efficiencies Outputs Participation Inputs Tribal and BIA Activities Elementary & secondary teaching and support Post secondary teaching and support Adult education Job Placement Social services

36. Common Measures The following pages identify the specific measures used or recommended by Education, Jobs and Human Services Programs in each of the common measure areas of: Successful impacts • Participation • Processing rates • Program efficiency • Progress and positive exits • Successful outcomes Progress and positive exits Processing rates Program efficiencies Participation These areas provide the basis for identifying useful interaction among the programs to achieve self sufficiency and improved quality of life

37. Participation Measures Successful impacts Progress and positive exits Processing rates Program efficiencies Participation Jobs & Social Programs Education # Indian children who received services from ICWA % eligible clients enrolled in welfare-to work programs # of adults receiving employment counseling # Students served # ICWA cases involving siblings # cash assistance recipients # of adult basic education courses offered School attendance rates # families receiving child care # adults receiving training Qualified teachers Number of college students served

38. Processing Rate Measures Successful impacts Progress and positive exits Processing rates Program efficiencies Participation Number of general assistance cases processed % active supervised IIM case records reviewed Number of welfare assistance cases processed

39. Program Efficiencies Measures Successful impacts Progress and positive exits Processing rates Program efficiencies Participation Cost per college student served % ICWA notices processed within 15 days Total annual program cost per successful outcome Cost per job placement services Cost per welfare case processed Cost per adult student

40. Progress and Positive Exit Measures Successful impacts Progress and positive exits Higher education scholarships awarded Processing rates Program efficiencies # of adults receiving GED or high school diploma Percent of adult learners that are "college ready" Participation Schools not making AYP but improving in Reading Percentage of college students who have maintained grade point averages necessary for graduation Number of college graduates # students employed after completing the GED High school graduation rates % general assistance cases that have successful exits Improvement in math proficiency Graduation within specified time frames # students entering college after completing the GED. Schools achieving AYP % clients completing ISPs Improvement in reading proficiency % increase in degrees granted Successful exits from adult education programs 3rd graders reading independently Schools not making AYP but improving in Math Math skills Literacy skills Drop out rates from adult education programs

41. Successful Impact Measures Successful impacts Progress and positive exits Processing rates Program efficiencies Life stabilization measures – mental health status, physical health status Participation Percent of adult participants in job program whose earnings increased Average annual earnings of former social work clients Percentage of clients employed Number of Indian children removed from unsafe environment Number of parental rights terminated Percentage of clients employed > 1 yr [Decline in] # child abuse / neglect cases reported • Number of family reunifications [Decline in] # cases involving alcohol and substance abuse Number of children placed in safe homes