Western Idaho Community Action Partnership Board of Directors’ Training

1. Western Idaho Community Action Partnership Board of Directors’ Training

2. Why a War on Poverty? • The Economic Opportunity Act (EOA) of 1964 stated, under section 2 - “FINDINGS AND DECLARATION OF PURPOSES”:

3. “The United States can achieve its full economic potential as a nation, only if every individual has the opportunity to contribute to the full extent of his capabilities and to participate in the workings of our society. It is, therefore, the policy of the United States to eliminate the paradox of poverty in the midst of plenty in this nation by opening to everyone the opportunity to work and the opportunity to live in decency and dignity…”

4. Eight Titles under EOA • Work training and work study programs, which was the forerunner of CETA and PIC II.URBAN AND RURAL COMMUNITY ACTION PROGRAMS III. Special Programs to combat poverty in rural areas.

5. IV. Employment and Investment incentives V. Work experience, training and daycare programs VI. Administration and Coordination VII. Treatment of income for certain public assistance purposes VIII. Domestic Volunteer Service Programs (VISTA)

6. TITLE II – SECTION 201: URBAN and RURAL CAPS

7. “To stimulate better focusing of all available local, state, private and federal resources upon the goal of enabling low-income families and low-income individuals of all ages, in rural and urban areas, to attain the skills, knowledge and motivations and secure the opportunities needed for time to become fully self-sufficient….To provide for the basic education, health care, vocational training and employment opportunities in rural America to enable the poor, living in rural areas to remain in such areas and become self-sufficient therein…..”

8. Who can establish and carryout the meaning of Title 2? Who can start a Community Action Agency? 1. Political subdivision or 2. Combination or Political subdivisions or 3. Public or Private Non-profit designated by State OR Political subdivision.

9. TRI-COUNTY CAP established in July of 1965: Included Valley, Boise, and Gem Counties

10. Western Idaho Community Action Program, Inc. In 1967 we added Payette, Washington and Adams Counties WICAP was incorporated in January, 1968

11. COUNTIES ADDED • Malheur County, OR was added to WICAP in 1970 • Canyon County was added in 1982

12. Corporation Requirements Articles of Incorporation By-Laws Board of Directors

13. There are Certain Requirement under law for the Board of Directors

14. Tri-Partite 1/3 Public Sector 1/3 Low-Income Sector 1/3 Private Sector

15. How are members selected? Chief elected officials or appointed by them PUBLIC SECTOR In January, following an election, the counties are contacted and asked for representation

16. LOW-INCOME SECTOR Represents the Low-Income community Once a year we hold democratic elections to assure full participation of the poor

17. PRIVATE SECTOR Represent the community: business, industrial, labor, religious, welfare, educational groups with interests in the community Names are submitted by organizations and are Board approved

18. Assure compliance with all provisions of contracts awarded to WICAP Secure maximum feasible participation of the residents or groups that the agency will serve Responsibility of Board

19. Committees of the Board • Executive • Finance • Personnel • Planning • County Advisory

20. EXECUTIVE Composition: • Chairman • Vice Chairman • Secretary • Treasurer • Ex-Officio members • Executive Director • Administrative Staff at discretion of E.D. Other members will be added if there is not representation from all sectors

21. EXECUTIVE Duties: • Assumes all the powers and functions of the Board of Directors when full Board is not available to handle emergency situations • Annually reviews the WICAP By-Laws and make recommendations to the Board • Counsels and advises the Executive Director in making administrative decisions

22. Treasurer 2 members appointed by Chairman Ex-Officio members Chairman Financial Officer Executive Director Planning & Operations Officer FINANCE Composition:

23. FINANCE Duties – recommend to Board after: • Review of ALL budgets in detail • Review of all major budget changes • Review of monthly reports • Annually review of the Fiscal and Administrative Procedures Manual • Assurance that all Fiscal Procedures are executed and followed as spelled out by funding sources

24. Chairman Additional members appointed by Chairman to represent all sectors Ex-Officio members Executive Director Personnel Officer (if one is designated) PERSONNEL Composition:

25. PERSONNEL Duties: • Annually review Personnel Policies and Procedures • Handle personnel grievances • Advise the Executive Director on general and specific personnel matters • Serve as recruitment and screening when hiring Executive Director • Conduct annual evaluation of E.D. • Implement WICAP Career Development Plan • Assure the proper execution of all agency personnel procedures.

26. PLANNING Composition: • Vice Chairman • Other members appointed by Chairman (one-half regular members, one-half alternates and county committee members • Ex-Officio members • Executive Director • Planning and Operations Officer • Program Specialists • Chairman of the Board

27. PLANNING Duties: • Establish detailed planning process needed to establish goals • Monitor progress in obtaining new goals • Work with staff in establishing annual work plans • Semi-annually evaluate and monitor progress in accomplishing work plans • Recommend amendments for work plans

28. COUNTY ADVISORY Composition: One committee per county • 1/3 Public • 1/3 Low-Income • 1/3 Private • Ex-Officio member • County Center Staff The number of members may be from 9 – 21

29. COUNTY ADVISORY Duties: • Regularly monitor progress in work plans in each county • Recommend strategy for achieving work plan to county staff • Provide support for all county program staff • Act as an advisory group to the Executive Director in hiring of center managers • Evaluate the involvement of low-income in all funded programs and make recommendations to staff

30. COUNTY ADVISORY Duties con’t.: • Evaluate the impact of all work plans and long range goals • Recommend new programs, changes or revisions to the WICAP Planning Committee or Board • Isolate local needs and/or issues related to the poor and establish plans for working on these issues

31. COUNTY ADVISORY Duties con’t. • Provide support for local issue groups • Assure full low-income participation at all planning meetings of affordable, low, and moderate income housing

32. WICAP Organizational Chart

33. Public Relations Employee Training Board Guidance Fund raising Projects General Administration Personnel Fiscal Planning and Development Head Start Programs Center Management Program Management ADMINISTRATION Executive Director is responsible for:

34. General Administration • Staff Meetings • Attend conferences, special trainings, etc. • Communication • Intra-staff communications are on an informal basis – i.e. Coordinator contact Center staff direct – vise-versa • Need to know about special events, meetings, etc. and be involved where possible

35. Personnel Under the direction of the Executive Director • 200+ Employees – Full and Part time • Job Descriptions for all positions • Career Development Plan Assures • No discrimination • Advancement of in-house personnel • Salary classifications

36. Personnel – con’t. • Personnel Policies – approved by Board • Assure standardization and equalization of treatment of employees • Establish regulations for employees’ rights – and employer rights • Hatch Act regulations

37. Fiscal Under the direction of the Executive Director • Maintain Grants • Compare budgets to actual spending • Prepare budgets for required grants • Maintain WICAP inventory by Grant

38. Fiscal – con’t. • Check signing procedures • Checks require two signatures for purchases/payroll over $500 • Two employees and two Board members have signing privileges • Review contracts before they are signed as required by E.D.

39. Fiscal – con’t. • New contracts are presented to the Board for acceptance • Contract continuations, extensions are viewed by at least 2 staff before being signed by the Executive Director (as required by E.D. • Financial Policies assure conformity to regulations.

40. Fiscal – con’t. • Single Audit is required on the Federal Funds • State monitors on a yearly basis • Federal monitors on a three year basis • Monthly expenditures are approximately $466,000

41. 1981 - $1,300,000 1982 - $938,639 1983 - $1,037,016 1990 - $1,630,000 1992 - $2,979,499 1994 - $3,031,275 1996 - $3,129,611 1998 – $4,864,667 2000 - $4,950,203 2002 - $6,739,000 FUNDING HISTORY

42. PLANNING & DEVELOPMENT Under the direction of the Executive Director • Yearly plan for Community Services Block Grant (CSBG) • Proposals for new programs • Grant writing • Housing Issues

43. WICAP FAMILIES/INDIVIDUALS SERVED

44. Commitment and Purpose While there have been many changes in programs over the years, the mission and purpose of the agency has NOT.

45. Mission Statement • To promote the capacity, competency, responsibility, opportunity, power and self-sufficiency of people experiencing economic and related problems or disadvantages; • To create an environment in the community that values and supports shared responsibility, cooperative problem solving, and social, cultural, and economic diversity.

46. Vision Statement Our vision is: • A diverse community in which each individual consistently treats others with respect and compassion, and in which all have the opportunity to reach their potential; • Families that provide stability, love, and support to their own members as well as to the larger community; • The staff of WICAP working together, with the commitment and resources needed to offer the highest quality services that meet the expressed needs of its customers.

47. We hope you have enjoyed this presentation If you have any questions, you may call your local Community Action Center or Head Start Site