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Church Governance Comparison

Church Governance Comparison. A Side-by-Side Review of the Proposed Governance vs. the Current Governance May 2014. Our Mission. The Great Commission

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Church Governance Comparison

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  1. Church GovernanceComparison A Side-by-Side Review of the Proposed Governance vs. the Current Governance May 2014 Improving Ministry.

  2. Our Mission The Great Commission “All authority in heaven and on earth has been given to me. Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age.” Cross View’s Mission Statement Developing fully devoted followers of Jesus Christ along life’s journey. Improving Ministry.

  3. Top Seven Improvements of the Proposed Constitution • Clears up the gray area of authority within the organization, which causes confusion and frustration. The lines of authority are now clearly Jesus  Voters  Church Council  Sr. Pastor  Director-level Staff  Ministry Action Teams. • Moves the Church Council away from being managers/approvers. This frees up the Church Council to focus more on governing the organization (making sure proper structure and policies are in place) and visioning towards the future. Management responsibilities would then clearly fall on the Director-level staff members who are delegated authority from the Sr. Pastor to carry out the mission that the Church Council (including Sr. Pastor) envisions. • Replaces time spent by volunteers attending monthly board meetings with as-needed meetings to accomplish their specific ministry goals—less time spent meeting, more time spent doing. This opens the door for more participation since meeting dates can be more flexible than the current structure requires. • Streamlines the current call process, which is so time-consuming that we have lost good candidates who were called elsewhere while our process moves slowly forward. • Offloads a considerable amount of the Sr. Pastor’s administrative duties regarding personnel management to a new Personnel Committee so the Sr. Pastor can instead focus on being Shepherd, Leader, Teacher, and Preacher. • Establishes clear rules for the Church Council in a policy document that describes when and how to do something. (This is currently lacking.) • Adds contingency plans for events that are not addressed in the current constitution (for example, who has delegation authority if the Sr. Pastor position is vacant, or how to proceed if a slate of candidates for Church Council presented by the Nominating Committee is rejected by the Voters’ Assembly).

  4. Comparison of Structure • Current organizational structure • Boards • Proposed organizational structure • Ministry Action Teams (MATs) Improving Ministry.

  5. Current Boards Jesus Ministries Chair Members/ Voters Worship & Spiritual Care Elders Chair Council Stewardship Chair Christian Education Chair Sr. Pastor Youth Chair ECC Dir. Fine Arts Assoc. Pastor Dir. Finance & Admin. Dir. Christian Ed. Dir. ECC Chair Outreach & Missions Improving Ministry.

  6. Proposed Jesus Members/ Voters Council Worship & Spiritual Care (Deacons/Deaconesses & Elders) Sr. Pastor Personnel Cmte. Dir. Fine Arts Assoc. Pastor Dir. Finance & Admin. Dir. Christian Ed. Dir. ECC Early Childhood Center Team Ministry Action Teams (MATs) Improving Ministry.

  7. Proposed MATs Improving Ministry.

  8. Notable Differences (1 of 6) Improving Ministry.

  9. Notable Differences (2 of 6) Improving Ministry.

  10. Notable Differences (3 of 6) Improving Ministry.

  11. Notable Differences (4 of 6) Improving Ministry.

  12. Notable Differences (5 of 6) Improving Ministry.

  13. Notable Differences (6 of 6) Improving Ministry.

  14. Minor Differences (1 of 3) Improving Ministry.

  15. Minor Differences (2 of 3) Improving Ministry.

  16. Minor Differences (3 of 3) Improving Ministry.

  17. Notable Differences (Specific to Sr. Pastor) Improving Ministry.

  18. Hiring Process (including Call Process) Improving Ministry.

  19. Call Process Variations (by Worker Type) Improving Ministry.

  20. Power of the Voters (1 of 5) Improving Ministry.

  21. Power of the Voters (2 of 5) Improving Ministry.

  22. Power of the Voters (3 of 5) Improving Ministry.

  23. Power of the Voters (4 of 5) Improving Ministry.

  24. Power of the Voters (5 of 5) Improving Ministry.

  25. Backup Material • Addresses specific questions related to: • Vision • Why We Have Proposed a Change • Church Council Activity • Clarification of Roles

  26. Questions about…Vision Improving Ministry.

  27. Cross View’s Mission Statement Developing fully devoted followers of Jesus Christ along life’s journey. Improving Ministry.

  28. Moving the World Ref.: Winning on Purpose, p. 90-92 Improving Ministry.

  29. Questions about…Why We Have Proposed a Change Improving Ministry.

  30. History • 2007: The voting body approved the Council to review governance • Same time-frame as the new Life Span Approach, Core Values, and Mission Statement • 2008 – 2009: Strategic vision was developed • Connect – Grow – Serve • 2008 – 2011: Economic challenges were the primary focus (over considering changes to governance) • 2012 – 2014: The governance process is being addressed as the main priority Improving Ministry.

  31. Previous Approval by the VotersRegarding Evaluating our Governance • In the minutes of May 8, 2007 voters’ meeting, the voters passed the following resolution: • Be it resolved that Cross View Lutheran Church accepts the concept of the Visioning Team, Joy in the Journey, allowing each of the Boards to begin fleshing out the details of the recommendations provided in the plan. • Be it further resolved that the Church Council form governance, financial, and marketing task forces to gather information relevant to the visioning recommendations that can be shared in the fall. • Be it finally resolved that the Visioning team bring the detailed recommendations back to the voters in the fall of 2007 for final approval. • In the minutes of the November 27, 2007 voters’ meeting, the following motion was made and approved without modification after Phil Johnson gave a presentation of the new Mission Statement, Core Values, and Life Span Approach: • Be it moved, that the Life Span Vision, with its Mission Statement, Core Values and Programming be implemented as Cross View’s approach to ministry. • Be it further moved that the church council be responsible for the implementation and ongoing review of the Life Span Vision, its Mission Statement, Core Values and Programming. Improving Ministry.

  32. Cross View Today • Is our current governance broken? Can we not do ministry? • NO, we are not broken • Is our current governance as effective as we think it could be to accomplish our mission? • No, we see opportunities to improve efficiency and effectiveness, to save time (and maybe money) and to reduce frustration so that we can stay truly focused on and accountable to our mission Improving Ministry.

  33. Case for Change – some examples • Board of Christian Education • Adding Small Group Ministry coordinator • Board of Outreach & Mission • Trying to coordinate emergency assistance for tornado clean-up • Board of Worship & Spiritual Care • Adding contemporary worship format • Changing the communion schedule • Calling new staff Improving Ministry.

  34. Questions about…Church Council Activity Improving Ministry.

  35. Recent Steps by Church Council 2012 – 2013 • Church Council read Winning on Purpose • Met with Dr. Jim Galvin, a consultant who helps churches determine the best operating structure • Voted to hire Dr. Galvin to help step us through the process 2013 – 2014 • Governance Task Force Teams formed • Dr. Galvin visited to meet with the staff, Council, and teams • Other church constitutions were reviewed; revisions to our constitution are being considered • Ideas for improvement were presented to the congregation for education and feedback • First draft presented in March (with congregational input to follow) • Second draft presented in early May (with congregational input to follow) • Final proposed draft presented in mid-May Improving Ministry.

  36. Governance Task Force Teams • Constitution & Bylaws • modify constitution and define positions • led by Julie Marquardt • Communications • organize town hall meetings to address the congregation’s questions/concerns • led by Gregg Poppe • Nominations • select members for the first Council • led by John Daenzer • Council Policy • write the original set of policies (a living document that can later be changed according to need) • led by Scott Douglas Improving Ministry.

  37. Questions about…Clarification of Roles Improving Ministry.

  38. Accountability in the Structure PLAYERS CYCLE FUNCTION People vote on major issues People elect Council members PEOPLE ELECT 5) Council holds Pastor accountable for interpretation AND application 1) Council creates/revises Desired Outcomes COUNCIL GOVERN 4) Pastor holds staff accountable for application 2) Pastor interprets Desired Outcomes LEAD PASTOR 3) Staff applies Pastor’s interpretation of D.O.s MANAGE STAFF PEOPLE MINISTER People minister to the world and to each other under direction of the staff Ref.: Winning on Purpose, p. 76 Improving Ministry.

  39. Accountability Leadership Strategy OUT OF BOUNDS THEOLOGICAL POSITIONS OUT OF BOUNDS ETHICAL STANDARDS OUT OF BOUNDS FINANCIAL POLICIES GOAL MISSION ANNUAL REVIEW SCOREBOARD BLUE TEAM 4 RED TEAM 1 THIS YEAR 85% LAST YEAR 65% REALITIES OF MINISTRY NATURAL BOUNDARY Ref.: Winning on Purpose, p.43-44 Improving Ministry.

  40. A Sports Metaphor Ref.: Winning on Purpose, p. 107 Improving Ministry.

  41. Further Clarification of Roles Ref.: Winning on Purpose, p. 119 Improving Ministry.

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