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Connectathon Timeline. Connectathon Manager Training Steve Moore Mallinckrodt Institute of Radiology.
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Connectathon Timeline Connectathon Manager Training Steve Moore Mallinckrodt Institute of Radiology
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Participants and You • Have a lot of work to do • Need an organized schedule to get through the entire cycle
Letter Designations • T: Start of the Connectathon • R: Opening of registration
T – 9 months: Document Support Plan • Before you apply to IHE to hold a Connectathon: • Which domains to test • Which tools you will need • How you will support the testing • How you will support the tools you select
T – 9 months: Petition T/T, Board • This is a sponsor responsibility, but you will help • List of domains and profiles • Plan for recruitment • Plan for staffing
T – 6 months:Call for Participation • This is a sponsor responsibility, but you will help • List of domains and profiles • Plan for recruitment • Plan for staffing
Profile Data Entry, Tool Development • If you are a Technical Project Manager • You should be entering data in Gazelle to identify your new profiles, actors, transactions, options • Developing new test tools
R – 2 weeks: Reg System Ready • All domains, profiles for testing entered in Gazelle or in manual tool • Participants able to generate a contract • All logistics for submitting contract published • Rules/regulations/guidelines published
Registration Opens • Provide registration support • How do I do this in the system? • I think I want to participate. I have an electronic shovel. What profile can I test?
T-12 Weeks: Registration Closes • IHE policy is that registration needs to close 3 months in advance of the Connectathon
R + 1 Week: Registration Closes • Review profile subscription • Drop profiles with low subscription • Warn participants about marginal subscription • Enable pre-Connectathon tests
T – 12 weeks • Recruit monitors • Experience in industry • Non-partisan (no vendors!!) • Schedule any specialty monitors • Mammography • NMI • Logistics: Should be sponsor responsibility • Lodging, travel, expenses
T – 12 weeks: Digital Certificates • ATNA tests require digital certificates • Participants will want to have these in advance for Internet testing
T – 12 weeks: OIDS and Codes • Some actors require OIDS to function • XDS.b Document Source • Many profiles need coded values • You will publish all coded values either by referencing an existing publication or by stipulating them • Feel free to reuse ours; don’t be afraid to invent • Do not leave it up to the participants
T – 10 weeks: Publish Network Design • Private addresses, public addresses • Connections to the evil Internet • Fixed IP addresses for test systems • DHCP if you want for laptops, etc • Default gateway • Netmask • DNS
T – 8 weeks: Understand all Tests • By this time, you need to understand all Connectathon tests and implications for support (people, tools) • You can delegate profiles to partners (but not committee members or vendors) • You will need to assign monitors (slide coming up)
T – 8 weeks: Assemble Data Sets • Some tests use pre-defined data sets • Some tests use data sets from previous Connectathons • Because it is difficult to get the creators to attend each event
T – 8 weeks: Assign Monitors to Profiles • They need time to read the profiles and test cases • You need to make sure you have covered the profiles and have time to recover
T – 8 weeks: IP Addresses • Assign and publish fixed IP addresses • Know that you will have participants asking at the event: • What is my IP address? • What is Ralph’s IP address? • Can I have one more IP address? • Can I have 10 IP addresses for my VM?
T – 6 weeks: Monitor Training • Webex/phone call to discuss process, tooling • All monitors • Separate webexes to cover specific domains • You might have 3 monitors who only do ITI while 2 different monitors cover Radiology • We are building a library of training material
T – 6 weeks: Table Assignments • Important for large Connectathons • Participant equipment might need a table number to facilitate delivery • Curb the desire to annex space from others • Assign seats based on functions • Make it easy to find important actors of like capabilities • Put the Radiology Order Fillers together
T – 6 weeks: Adjust Test Requirements • Examine the 3 peer rule in the context of your registration
T – 6 weeks: Accept Participants • Participants have pre-Connectathon requirements • You need to assess their compliance • Pre-Connectathon tests • Configuration data entry
T – 6 weeks: Staff Registration • If you are using Gazelle • Extract staff registration • Provide guidance on per day charges • Forward to sponsors for catering • If not Gazelle • My advice is to make this a sponsor item
T – 4 weeks: Stable Connectathon Tests • All Connectathon tests should be published and stable • Participants need a chance to review in advance • No surprises
T – 4 weeks: Publish Test data • Some tests require a fixed set of demographics for simplification • Some tests require test files / objects • Publish in advance to enable setup
T – 4 weeks: Participant Training • Webex, Live Training • Review the Connectathon process • How to use the tools for the event • We are building a library of recorded sessions • You do want a live session to assist your participants • They will have questions
T – 3 weeks: Hardware / Tools • Your onsite hardware • Anything needed for tooling • Configured, ready for shipping • Some tools depends on profiles tested, others are of general use • Gazelle • DNS Server • Audit Record Repository • …..
T – 2 weeks • Workflow test assignments • Some tests are run in large groups to test a full profile or several profiles (XDS.b, ATNA, PIX) • These are best published in advance • Mon/Tue/Wed partner assignments • Minimize context switching • In the US • XDS.b: Doc Repository, Doc Registry • SWF: Order Filler, Modality
Continuous • Drops • Accept, you cannot force someone to test something they cannot implement • Requests for adds • In the US, these are denied • They lead to bad behavior • I recommend you deny them, but this is a regional decision
Post Connectathon (30 days) • Finish grading • Announce preliminary results • One week challenge period • Process requests • Work with sponsors, T/T to publish results • Collect suggestions for improvement • Update Connectathon tests • Thank you’s to participants and monitors