Periodic Reporting and the Questionnaire

1. Periodic Reporting and the Questionnaire A preliminary analysis Second Meeting of the Reflection Year on Periodic Reporting Paris, 2-3 March 2006

4. Summary: Retrospective Inventory – Berlin mtg • Insufficient planning at the start of the periodic reporting process: • How the data would be used – and hence what data should be requested -- was not analyzed • the time (and budget) necessary to examine each report was not considered • no procedure was put in place to evaluate Section II reports against the original nomination dossiers

5. Summary: Retrospective Inventory – Berlin mtg • Insufficient planning at the start of the periodic reporting process • Poor institutional memory at all levels

6. Summary: Retrospective Inventory – Berlin mtg • Insufficient planning at the start of the periodic reporting process: • Poor institutional memory at all levels • Definition of Baseline data: • Geographic identification • Criteria and statements of significance (SP proposed, Advisory Body recommended; Committee decisions) • Legal protection • Management tools • Statistical indicators at the time of nomination • Baseline data does not exist in any consistent, easily retrievable form for most World Heritage sites

7. Summary: Retrospective Inventory – Berlin mtg • Insufficient planning at the start of the periodic reporting process: • Poor institutional memory at all levels • Baseline data does not exist in any consistent, easily retrievable form for most World Heritage sites • No uniform approach was adopted by the Secretariat either to the questionnaire or to the analysis of the returns

8. Summary: Retrospective Inventory – Berlin mtg • Recommendations • Pre-fill the questionnaire with data already available in the Centre • Pre-fill the questionnaire with data provided in Cycle 1 • Section II questionnaire should include provisions for serial, mixed, and transnational properties • Most non-European States will need to complete the form in an off-line mode

11. 2006 2012

13. Lines 126a – 127a

14. Some questions to consider in revising the questionnaire

15. Some questions to consider in revising the questionnaire • How will the answers be used? By whom and for what purpose?

16. Some questions to consider in revising the questionnaire • How will the answers be used? By whom and for what purpose? • If statistical indicators are used, are the specific needs of each site being considered?

17. Some questions to consider in revising the questionnaire • How will the answers be used? By whom and for what purpose? • If statistical indicators are used, are the specific needs of each site being considered? • What mechanism is being put in place to respond to requested changes in the status of the site? What is the timeframe envisaged and budget implications?

22. Summary: Retrospective Inventory – Berlin mtg • Recommendations • Simplify the questionnaire

23. Summary: Retrospective Inventory – Berlin mtg • Recommendations • Simplify the questionnaire • Make greater use of statistical indicators

24. Summary: Retrospective Inventory – Berlin mtg • Recommendations • Simplify the questionnaire • Make greater use of statistical indicators • respond to questions raised in Cycle 1 before beginning on Cycle 2

25. Summary: Retrospective Inventory – Berlin mtg • Recommendations • Simplify the questionnaire • Make greater use of statistical indicators • respond to questions raised in Cycle 1 before beginning on Cycle 2 • requested changes to names. boundaries, criteria • new or revised statements of significance / outstanding universal value

26. Summary: Retrospective Inventory – Berlin mtg • Recommendations • Simplify the questionnaire • Make greater use of statistical indicators • respond to questions raised in Cycle 1 before beginning on Cycle 2 • put in place a process to address these issues

27. Circular Letter N°1 (2006)