Welcome To

1. Welcome To Understanding Post Graduate Eco-system in UTM Post Graduate Advising and Supervision (AS101) By: Assoc. Prof. Dr. Noor Hazarina Hashim Chair, School of Graduate Studies UTM

2. Content • PG in UTM: The Statistics • The Administration: Graduate Management in UTM • Supervisory Journey: Who Qualify? • Management of supervision • Roles and responsibilities of supervisor in UTM • Understanding the rules and regulations pertaining post-graduate supervision (especially research students) in UTM • Understanding the jurisdiction of UTM, Faculty and supervisor

4. JUMLAH PELAJAR PG: 8657 4412 4245 1. PG in UTM: The Statistics Local vs international Phd, mmm dan tc (int vs local)

5. 2. The Administration: Graduate Management System in UTM

6. The Role of SRAD, SPS and AMD

7. Associate Professor Dr. Noor Hazarina Hashim Chair Prof. Nazri Ali Associate Chair Offshore and Special Program Dr. Nora Mohd Noor Associate Chair System & Professional Developmen People at SPS Associate Professor Dr. Astuty Amrin Associate Chair KL Associate Professor Dr. Siti Siti Sophiayati Yuhaniz Academic Manager KL Mohd Zaires Bin Md Daris Senior Asst. Registrar

8. Main Supervisor Graduate Faculty appointed by University to lead supervision of a research student. The supervisor is appointed by the School of Graduate Studies based on faculty’s recommendation. 3. Supervisory Journey: Who Qualify and the Responsibilities Co-Supervisor Co-Supervisor is an individual appointed by the faculty or University to co-supervise a student’s research. A co-supervisor may be appointed among the experts from within or outside the University. Appointment of co-supervisor should not involved any financial implications.

9. Kelayakan Penyelia Penyelia utama mestilah Staf Akademik Siswazah dan staf sepenuh masa UTM. Untuk calon ijazah kedoktoran, penyelia utama mestilah sekurang-kurang mempunyai ijazah kedoktoran. Pensyarah yang bukan Staf Akademik Siswazah (yang tidak mempunyai ijazah kedoktoran dan bukan berjawatan Profesor Madya) tidak boleh menjadi penyelia utama dan hanya dibenarkan menjadi penyelia bersama. Penyelia utama mestilah terdiri daripada staf akademik siswazah yang mempunyai pengalaman penyeliaan bersama sekurang- kurangnya dua (2) tahun dan diperakukan oleh Pengajian Siswazah Fakulti serta telah mengikuti kursus penyeliaan yang dianjurkan oleh UTM. Pensyarah kontrak yang berkelayakan boleh dilantik sebagai penyelia utama dengan syarat baki tempoh kontrak melebihi tempoh penyeliaan. Penyelia bersama perlu dilantik apabila penyelia utama adalah pensyarah kontrak. Penyelia Industri mestilah mempunyai ijazah doktoral atau sekurang-kurangnya mempunyai kepakaran dan pengalaman yang meluas dalam bidang dan industri berkenaan. Penyelia tidak boleh mempunyai pertalian persaudaraan yang rapat dengan pelajar. Pertalian persaudaraan yang rapat ditakrifkan dalam Perkara 5.3, Kod Etika Professional dan Akademik, Universiti Teknologi Malaysia.

11. Kelayakan Penyelia Penyelia utama mestilah Staf Akademik Siswazah dan staf sepenuh masa UTM. Untuk calon ijazah kedoktoran, penyelia utama mestilah sekurang-kurang mempunyai ijazah kedoktoran. Pensyarah yang bukan Staf Akademik Siswazah (yang tidak mempunyai ijazah kedoktoran dan bukan berjawatan Profesor Madya) tidak boleh menjadi penyelia utama dan hanya dibenarkan menjadi penyelia bersama. Penyelia utama mestilah terdiri daripada staf akademik siswazah yang mempunyai pengalaman penyeliaan bersama sekurang- kurangnya dua (2) tahun dan diperakukan oleh Pengajian Siswazah Fakulti serta telah mengikuti kursus penyeliaan yang dianjurkan oleh UTM. Pensyarah kontrak yang berkelayakan boleh dilantik sebagai penyelia utama dengan syarat baki tempoh kontrak melebihi tempoh penyeliaan. Penyelia bersama perlu dilantik apabila penyelia utama adalah pensyarah kontrak. Penyelia Industri mestilah mempunyai ijazah doktoral atau sekurang-kurangnya mempunyai kepakaran dan pengalaman yang meluas dalam bidang dan industri berkenaan. Penyelia tidak boleh mempunyai pertalian persaudaraan yang rapat dengan pelajar. Pertalian persaudaraan yang rapat ditakrifkan dalam Perkara 5.3, Kod Etika Professional dan Akademik, Universiti Teknologi Malaysia.

12. Role of a Supervisor • You encourage and assist your students to develop standards of achievement that will result in a thesis of merit that is: • a substantial and original contribution to scholarship (PhD); • a substantial work generally based on independent research which shows a sound knowledge of the subject of the research (MPhil)

13. Taylor and Beasley (2005) in their Handbook for Doctoral Supervisors describe an effective supervisor as someone who enables their candidate to: initiate and plan their research project; acquire the research skills to undertake their project with adequate access to resources; complete their project on time; produce a high-quality thesis; be successful in examination, disseminate their results; and lay the basis for their future career.

14. 4. Graduate Management and Regulations

15. SPS vs Faculty

16. Study Duration

17. Research Student: Supervision Journey 1 2 3 5 4 6 8 7

18. 1. Pendaftaran Subjek/ Course Registration A student must register his/her courses every semester within the specified dates determined by the University. Those who fail to register without acceptable reasons will be terminated.

19. Example of Course Registration DOCTOR OF PHILOSOPHY * PKAW – Example for Faculty of Civil Engineering code of programme

20. Example of Course Registration Master By RESEARCH * MKEE – Example for Faculty of Electrical Engineering code of programme

21. Daftar Semula/Reinstatement • Berikutmerupakankes yang dibenarkanuntukmendaftarsemulake program pascasiswazah: • a. Pelajar yang mendapatKedudukanGagal (KG) danDiberhentikan • b. Pelajar yang mendapat KG danDiberhentikankeranaTamatTempoh (TT) • c. Pelajar yang diberhentikankeranatidakmendaftarkursus • KedudukanGagalDaftarSemula (KGDS) ertinyakedudukanpencapaianakademikpengajiansiswazah yang dicapaiolehpelajarapabilamendapatkeputusan KG pada semester SATU (1) dandiberipeluanguntukmendaftarsemula. • KGDS hanyadibenarkandalamtempoh 2 semester selepasmendapatkeputusandenganbayaran RM250.

22. Tangguh Pengajian/Deferment of Study

23. 2. PROGRESS REPORT Progress report MUST BE SUBMITTED EVERY SEMESTER by ONLINE. Go to http://spsapp3.utm.my:8080/gsmsv21/portal/index.jsp

24. Sample..

25. STUDENT ASSESMENT Progress report MUST BE SUBMITTED EVERY SEMESTER by ONLINE URL: http://spsapp3.utm.my:8080/gsmsv21/index.jsp

26. EVALUATION OF PROGRESS REPORT

27. 1st Assessment For Research Student STUDENT ASSESMENT URL: http://spsapp3.utm.my:8080/gsmsv21/index.jsp

28. 3. Pembentangan Peringkat Pertama/ Proposal Defense

29. CONTINUOUS ASSESMENT / FINAL ASSESMENT AND ACADEMIC ACHIEVEMENT FOR RESEARCH • Continuous Assessment consist of • Assessment Level 1 • Assessment Level 2 • Research Progress Report for every semester • Continuous Achievement • Satisfactory (MM) – KB • Unsatisfactory (TM) – KS • Fail (GG) - KG • Final Evaluation • VIVA (Oral Examination) – End of Study Period • Achievement of Final Evaluation • Pass with Correction (minor/major) • Not awarded but allowed for re-examination • Awarded lower degree • Fail

30. 4. Notification of Thesis Submission/Notis Hantar Tesis • WHAT? – Notification for student to submit a thesis for viva-voce. • WHEN? – at least 3 months before submit a thesis. Minimum thesis notification for Master in semester 2 and for PHD in semester 5. • HOW? – Through GSMS System

31. Conditions to submit intention.. Active students.- Verified by supervisor(s)- Notice valid for one (1) year- The minimum semester for intention (PhD)- semester five (5) [FULL TIME] and semester (7) – PART TIME CV for new external examiner to be uploaded (once only). JKA Faculty will approve the nomination and nominate Chairman and Assistant Chairman (CAN FACULTY NOMINATE NEW EXAMINERS?) Endorsement of examiners (2/2) and Chairman/Assistant Chairman at JAPSU

32. Who can be examiner?... Must be PhD holders for doctoral examination. For master by research – Assoc Prof (without PhD) may be appointed Industrial Examiners – those with vast experience in the research field – Industrial Doctoral (EngDoc/Ind. Phd Not directly involve in the research: as co-researcher or authoring the papers Not in the close emotional ties Signify the willingness to examine the thesis  Knowledgeable in the area to be examined (!!) The candidate must possess at least equal academic standing as the supervisor 

33. Appointment of examiners • Master by Research • Approved by Deputy Dean (Academic) • Endorsed in JAPSU • Appointment by the faculty • Doctoral Student • Endorsed in the JAPSU • Main and substitute examiners will be verified and endorsed. • Appointment by School of Graduate Studies • Pemeriksa luar diberi tempoh dua (2) minggu dari tarikh penerimaan surat lantikan untuk mengesahkan terima / tolak perlantikan sebagai pemeriksa. • Sekiranya pemeriksa menolak perlantikan, pemeriksa gantian akan dilantik. • Perlantikan pemeriksa dalam tidak boleh ditolak melainkan atas alasan yang sangat kukuh dan diperakukan semula oleh mensyuarat JKPSF. • Pengajian Siswazah Pengajian Siswazah Fakulti perlu menamakan semula pemeriksa sekiranya semua calon yang di perakukan tidak dapat melaksanakan tugas mereka.

34. PUBLICATION REQUIREMENT FOR THESIS SUBMISSION(Intake before Semester 1, 2016/2017) Published ONE paperin internationally refereed journal

35. BERMULA SEM 1 2016/2017:SYARAT PENERBITAN MENGHANTAR TESISPUBLICATION REQUIREMENT FOR THESIS SUBMISSION

36. ORAL(VIVA VOCE) EXAMINATION FEES FOR DOCTORAL DEGREE AND MASTER (RESEARCH) • The fee is applicable to Master by Research and Doctoral candidate (Intake SEM 1 20162017) • This fee should be paid before candidates submitted their thesis for the purpose of examination. • The fees for oral (viva voce) examination are as follows:

37. ACCELERATED PhD DURATION

38. Submission.. • No outstanding amount to the University • Comply to the format as in Manual Panduan Menulis Thesis • Page limit: • Text • Master thesis : 200 pages • Doctoral Thesis : 300 pages • Total • Master : 250 pages • Doctoral : 350 pages

39. Format for PhD (publication) • Chapter 1 Introduction • Chapter 2 Literature Review • Chapter 3 Paper 1 • Chapter 4 Paper 2 • Chapter 5 Paper 3 • Chapter 6 Conclusion

40. VIVA – VOCE EXAMINATION 8th Nov 2017

41. Thesis Submission Requirement For Examination

42. http://sps.utm.my/thesis-formatting-2018/

44. Supervisor’s agreement Item 15 (2) of Peraturan Akademik Pengajian Siswazah : A thesis or dissertation submitted for examination must be approved by supervisor IMPORTANT: Supervisor become quality controller…up to PhD/Master level (sample!)

45. The Role And Responsibilities Of Supervisor Prior to Viva-voce • To ensure the student makes adequate preparation   • Ensure the student is aware the viva date/time etc  • Not to interfere the management of viva-voce by the faculty or School of Graduate Studies. • Not to inform the student the result of thesis examination before viva session.

46. Viva-voce - process Peranan Pengerusi semasa Peperiksaan Lisan (4.3) Peranan Pemeriksa semasa Peperiksaan Lisan (4.4) Peranan Penyelia semasa Peperiksaan Lisan (4.5) Peranan Calon semasa Peperiksaan Lisan (4.6) Keputusan Peperiksaan tesis (4.7) Pemeriksa menghantar laporan penilaian tesis kepada SPS SPS menyemakLaporanPemeriksa SPS tetapkantarikhpeperikssanlisan PeperiksaanLisan (Viva) Panel Pemeriksamemberikeputusanpeperiksaan Viva SPS keluarsuratkeputusan Viva danarahanpembetulankepadacalon

47. During the oral examination- Viva Voce • Attend the oral examination session. It is compulsory • Give attention to the result of the examination especially the corrections decided by the examination panel. • Not to interfere during the viva session unless required to do so by the panel of examiner

48. Physical Attendance.. • Master • The attendance of internal examiner is compulsory • For b1 and above, the external may not required to attend the viva session but is required to prepare detail report with corrections to be addressed • For ‘b2 and below’ – the external is required to attend the viva session • Doctoral • The attendance of internal and external is compulsory. • ‘tele-conference’ can be arranged provided the facilities are available

49. KEPUTUSAN PEPERIKSAAN DAN TEMPOH PEMBETULAN IJAZAH KEDOKTORAN IJAZAH SARJANA

50. Result of VIVA-VOCE : Doctor of Philosophy Instruction to the Chairman: Please ANNOUNCE the result to the candidate