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Closing Time What to do when your building is closing forever. Bill Zimmerman, Residence Director Indiana University of Pennsylvania. What is Residential Revival. http://www.youtube.com/watch?v=ItdTOj4Q2SY Facts and figures Began in January 2006
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Closing TimeWhat to do when yourbuilding is closing forever Bill Zimmerman, Residence Director Indiana University of Pennsylvania
What is Residential Revival • http://www.youtube.com/watch?v=ItdTOj4Q2SY • Facts and figures • Began in January 2006 • 12 Residential buildings demolished in 5 years • Completed in 4 phases • $270 Million in demolition and construction • Public/Private partnership with the Foundation for IUP • Ended in August 2010
My Role Closed 2 areas Esch Hall, Closed 2008 Scranton & Lawrence Halls, Closed 2009 • Opened 1 New area Wallwork Hall, Opened in August 2009 on the site of Esch and Wallace Halls
Before the building closes • Closing the office • Preventing Damages • Celebrate the building • Staffing issues
Closing the office • Get organized • To do lists • Recycling items • Games, equipment, office items, furniture, etc. • Purging • what items can be disposed of • Packing • Boxes or plastic storage • Storage of items until a new building opens • Where are these items being stored • Coordinate with the future RD of the building
Preventing damages • Holding them accountable • “But the building is coming down” • Room paining story • Keep it in doubt • The economy and funding • Plans change • Vigilance
Celebrate the Building • Closing bashes • Our normal end of the year cookout with a twist • T-shirts • FREE • Student designed • Allow them to make their mark in a controlled way • The Block Party
Displaced Staff • Live in staff being displaced • Living arrangements • Consider items such as laundry and meals • Storage of personal items • Offices • Identify space to work while construction/demolition occurs • Don’t forget about phone/computer access • Student Staff • Make sure quality staff members are hired in other areas
During move out and the week after • Damage/theft control • Trash piled up • Thefts did happen • Pack the office • Label boxes correctly (what it is, where it is going) • Have a staging area if you can • Remember you’re still open • Identify storage areas in other buildings • Who is inheriting what items • Let your colleagues know what you have • Move items out early if you can
Prepare Apartment Moves • Help to those who live in with moves • Facilities was great with trucks, vans, and furniture. • Set dates and make sure all are aware: • Contractors • Maintenance • Staff • Bottom line… Communicate • Quality of life • Food • Laundry
After you move to temporary spaces • Remind all you have moved and where they can find you • Office • Apartment • Plan for the Opening of your new building • Contact staff to update on progress • Take preview pictures for your staff • Create a to do list • Office Set up • Signage • Consider new tasks you may have (i.e. common area spaces)
Opening • Getting the keys • Labeling is important • Testing items • Keys (do they work, do you have enough) • Plumbing (run sinks, toilets, etc.) • Lights (turn them on) • Swipe accesses (check the system, learn to encode) • Punch lists • Sometimes it isn’t 100%
Staffing pattern • Make initial plans early (during your selection process) • RA/CA numbers • Locations • Office locations/layout • Business office • RD/ARD offices • Re-evaluate in the future • You can add based upon needs and budget
Mr. Murphy • A/C can fail • Access system issues • Programs not working well • Swipe locks can have issues • Make sure your contractors and maintenance staff are there for support
Successes • Allow live-in staff input in the process • Design (spaces, furniture, colors) • Staffing • Save resources by recycling • Offices need start up supplies • Eliminates clutter • We can become “pack-rats” use this as a time to cleanse • Plan and be flexible • Make lists • Do things before you have the building (ex: condition forms) • 501 C 3 donations • Organizations are appreciative and its less to dispose of
If we had to do it again we would… • Communicate more effectively during demolition • Improved phase after phase • Schedule a move during a schedule power outage • Logistical nightmare • 50 students impacted • Received a personal apology from the President and a gift card • Starting under-staffed • Not idea but we made it work • Ratios are much better (60:1 vs. 90:1)
Questions Bill Zimmerman Email wjzimmer@iup.edu Phone 724-357-6596