OCJ Quarterly Performance Report: Q1 2015/16 FY14

OFFICE OF THE CHIEF JUSTICE Presentation of the OCJ Quarterly Performance Report: Q1 of 2015/16 FY14 October 2015 OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PRESENTATION OUTLINE Purpose of the presentation Vision, Mission and Values Establishment of the OCJ as a National Department Mandate of the department Strategic Goals Budget programme structure Legislative Requirements Overview of performance (non-financial performance information) Overall Performance Summary of performance per programme and sub-programme Quarter 1 financial information Adjustment budget OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PURPOSE OF THE PRESENTATION • To present to the Portfolio Committee on Justice and Correctional Services: • The 1st quarter Performance Report (Non-financial performance information) • The 1st quarter financial information • The adjustment budget OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

ESTABLISHMENT OF THE OCJ Proclamation The OCJ was proclaimed by the President of the RSA on 23 August 2010 for the purpose of providing support to the CJ in his dual role as the Head of the Judiciary and the Constitutional Court. The Minister is the Executive Authority for the OCJ with the Secretary General as Accounting Officer. Constitution Seventeenth Amendment Act, 2012 Designate the Chief Justice as the Head of the entire Judiciary. Empowers the Chief Justice with the responsibility to establish norms and standards for the exercise of judicial functions of all courts. Monitoring of implementation of norms & standards in all courts. Develop guidelines, protocols. Assign the Constitutional Court as the Apex Court OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

MANDATE The mandate of the Office of the Chief Justice (OCJ) is to support the Chief Justice in executing administrative and judicial powers and duties as Head of the Judiciary and Head of the Constitutional Court. Functions: To provide and coordinate legal and administrative support to the Chief Justice; To provide communication and relationship management services and inter-governmental and international coordination; To develop courts administration policy, norms and standards; To support the development of Judicial policy, norms and standards; To support the Judicial function of the Superior Courts; To render administrative support to the Superior Courts To support the Judicial Service Commission in the execution of its mandate; To support South African Judicial Education Institute in the execution of its mandate; and To administer Judges’ Remuneration and Conditions of Employment Act OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

MANDATES (continued) Legislative Mandate Superior Courts Act, 2013 CJ exercise responsibility over the administration of judicial functions of all courts. Judges Presidents to assume responsibility over coordination of judicial functions of all courts within each province. South African Judicial Education Institute Act, 2008 - The Chief Justice is the Chairperson of the SAJEI Council. SAJEI was established to provide judicial education to all Judicial Officers. The responsibility for the training of Magistrates has been transferred from Justice College to SAJEI since January 2012. Judicial Service Commission Act, 1994 – The Chief Justice is the Chairperson of the Judicial Service Commission which inter alia is responsible for the recommendation of candidates for judicial appointment and dealing with complaints lodged against Judges. Public Finance Management Act, 1999 Public Service Act & Regulations OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

VISION, MISSION AND VALUES OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

STRATEGIC GOALS The 3 Strategic Goals of the OCJ are as follows: OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

BUDGET PROGRAMME STRUCTURE OCJ carries out its mandate through: Programme 1: Administration Programme 2: Judicial Support & Court Administration Programme 3: Judicial Education & Research OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

QUARTER 1 NON-FINANCIAL PERFORMANCE REPORT OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

LEGISLATIVE REQUIREMENTS • The quarterly non-financial performance report is informed by the following legislation and prescripts: • Treasury Regulations 5.3.1, issued in terms of the PFMA, No 1 of 1999 • National Treasury Framework for Strategic Plans and Annual Performance Plans, 2010 • Department of Planning, Monitoring and Evaluation guideline on the preparation of quarterly performance reports (dated May 2015) • Office of the Chief Justice Policy on Managing Performance Information OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

OVERVIEW OF QUARTER 1 PERFORMANCE • OCJ has a total of 35 indicators in the 2015/16 APP. • 29 targets were set for reporting in quarter 1. • 18 (62%) targets were achieved. • Of the 62% targets achieved, 44% of the targets were achieved and exceeded. • 11 (38%) targets were not achieved. • Programme 1: Administration achieved 55% of the set targets. • Programme 2: Judicial Support and Court Administration achieved 67% of the set targets. • Programme 3: Judicial Education and Research programmes, achieved 67% of the set targets. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER PROGRAMMEPROGRAMME 1: ADMINISTRATION OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER PROGRAMME: ADMINISTRATION • Purpose • To provide strategic leadership, management and support services to the department. • Sub-programmes • Management • Corporate Services • Finance Administration • Internal Audit and Risk Management Services • Office Accommodation • Strategic Objectives • Ensure effective and efficient management and overall administration of the department • Render effective corporate support services to the judiciary and the department • Render financial, supply chain and assets management services to the judiciary and the department • Ensure good governance in the administration of the department • Ensure sound acquisition of office accommodation for the department OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER PROGRAMME: ADMINISTRATION CONT… Programme 1 has a total of 14 indicators in the 2015/16 APP 11 targets were due to be reported on during quarter 1 of 2015/16 financial year 3 targets were not applicable for the first quarter. Of the 11 targets that were due to be reported on within the programme, 6 (55%) were achieved. 5 (45%) of the targets were not achieved. Targets that were not achieved were mainly in the areas of: Corporate services (filling of critical funded vacant posts, communication activities and the development of a draft ICT Master Systems Plan); Financial administration (payment of invoices within 30 days) Risk management (investigation of fraud cases within the stipulated timelines). OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER SUB-PROGRAMME: ADMINISTRATION Management sub-programme had 1 target which was achieved. Corporate services achieved 2 targets and 2 were not achieved. Financial administration achieved 1 target and 1 was not achieved. Internal Audit and Risk Management Services achieved 2 targets and 1 was not achieved. Office accommodation had 1target which was achieved. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER SUB-PROGRAMME: ADMINISTRATION Management sub-programme achieved 100% of the set targets for quarter 1. Corporate services achieved 50% of the set targets and 50% targets were not achieved. Financial administration achieved 50% of the set targets and 50% targets were not achieved. Internal Audit and Risk Management Services achieved 67% targets and 33% was not achieved. Office accommodation achieved 100% of the set target. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PROGRAMME 1: ADMINISTRATION Q1 PERFORMANCE INFORMATION

PROGRAMME 1: ADMINISTRATION Q1 PERFORMANCE INFORMATION CONT….

PERFORMANCE PER PROGRAMMEPROGRAMME 2: JUDICIAL SUPPORT AND COURT ADMINISTRATION OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER PROGRAMME: JUDICIAL SUPPORT AND COURT ADMINISTRATION • Purpose • To provide judicial support and court administration services to the Superior Courts, including secretariat and administrative support services to the Judicial Service Commission (JSC) • Sub-programmes • Administration of Superior Courts • Judicial Service Commission • Constitutional Court • Supreme Court of Appeal • High Courts • Specialised Courts • Strategic Objectives • Ensure effective and efficient administration of the superior courts • Render secretariat and administrative support services to the Judicial Service Commission • Enhance efficiency and timeous delivery of judgements at the constitutional court • Enhance efficiency and timeous delivery of judgements at the Supreme Court of Appeal • Enhance efficiency and timeous delivery of judgements at the High courts • Enhance efficiency and timeous delivery of judgements at the Specialised Courts OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER PROGRAMME: JUDICIAL SUPPORT AND COURT ADMINISTRATION CONT… The programme has a total of 18 indicators in the Annual Performance Plan. 15 targets were due to be reported on during quarter 1 of 2015/16 FY. 3 were not applicable for the 1st quarter. 10 (67%) were achieved during quarter 1. 5 (33%) of the targets were not achieved. The 10 (67%) achieved targets include the target of the indicator “Percentage of Electoral cases finalized”, which did not receive any cases during quarter 1. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER SUB-PROGRAMME: JUDICIAL SUPPORT AND COURT ADMINISTRATION Administration of Superior Courts achieved 3 of the set targets for quarter 1 and 1 was not achieved. Judicial Service Commission (JSC) had one target which was achieved. Constitutional Court had 1 target which was not achieved. Supreme Court of Appeal (SCA) had one target which was achieved. High Courts achieved 3 of the set targets and 1 was not achieved. Specialized Courts achieved 2 of the set targets and 2 were not achieved. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER SUB-PROGRAMME: JUDICIAL SUPPORT AND COURT ADMINISTRATION Administration of Superior Courts achieved 75% of the set targets for quarter 1 and 25% was not achieved. JSC achieved 100% of the set targets. Constitutional Court achieved 0% of the set targets. SCA achieved 100% of the set targets. High Courts achieved 75% of the set targets for quarter 1 and 25% was not achieved. Specialized Courts achieved 50% of the set targets and 50% were not achieved.

PROGRAMME 2: JUDICIAL SUPPORT AND COURT ADMINISTRATION Q1 PERFORMANCE INFORMATION

PERFORMANCE PER PROGRAMMEPROGRAMME 3: JUDICIAL EDUCATION AND RESEARCH OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER PROGRAMME: JUDICIAL EDUCATION AND RESEARCH • Purpose • To provide education programmes to Judicial Officers, including policy development and research services for the optimal administration of justice • Sub-programmes • South African Judicial Education Institute (SAJEI) • Judicial Policy and Research. • Strategic Objectives • Capacitate serving and aspirant Judicial Officers to perform optimally. • Enhance the governance of the Judiciary and the OCJ. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER PROGRAMME: JUDICIAL EDUCATION AND RESEARCH CONT… The programme has a total of 3 indicators in the APP which were all due to be reported on during quarter 1 of 2015/16 FY. 2 (67%) targets were achieved 1 (33%) target was not achieved The target that was not achieved was in relation to the disclosure of Judges registrable interests, where 1 judge failed to disclose. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER SUB-PROGRAMME: JUDICIAL EDUCATION AND RESEARCH SAJEI had 1 target which was achieved. Judicial Policy and Research achieved 1 of the set targets for the first quarter and 1 target was not achieved. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PERFORMANCE PER SUB-PROGRAMME: JUDICIAL EDUCATION AND RESEARCH SAJEI achieved 100% of the set targets. Judicial Policy and Research achieved 50% of the set targets for the first quarter and 50% targets were not achieved. OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

PROGRAMME 3: JUDICIAL EDUCATION AND RESEARCH

OCJ QUARTER 1 FINANCIAL PERFORMANCE REPORT OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

QUARTER 1: BUDGET AND EXPENDITURE OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

QUARTER 1: BUDGET AND EXPENDITURE • The year-to-date (YTD) variance of 40.8% (R6.751 million) in Programme 1is due to delay in the procurement of the Judges’ vehicles that were projected to be ordered during Q1. - 4 Judges vehicles were ordered in Q2 • The YTD variance of 2.6% (R4.207 million) over the projected budget in Programme 2 relates to the employees transferred by the DoJ&CD without budget as well as wrong allocation of Judges salaries against voted funds. - This was rectified during the AENE process. • The YTD variance of 28% (R1.099 million) in Programme 3 is due to reprioritization of training programmes for Q1 as a result for non-appointment of magistrates. • The YTD variance of 25.3% (R54.389 million) on Direct charge is due to wrong allocation of Judges salaries against voted funds. - This has been rectified in Q2 OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

QUARTER 1: BUDGET AND EXPENDITURE (Cont.) OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

QUARTER 1: BUDGET AND EXPENDITURE • The YTD variance of 2.5% (R7.905 million) incompensation of employeesis due to delay by government in implementing the salary adjustment. • Salary adjustments have been implemented by Government during Quarter 2 • The YTD variance of 73.8% (R46.401 million) in goods and services is mainly due to the outstanding G-Fleet invoices for the Judges’ and pool cars which has not been paid since April 2015. The invoice amount is estimated at R29.823 million for the Q1. The variance is also due outstanding invoices for the telephone bill in some of the Superior Courts. • Outstanding invoices have been received from the relevant service providers during Quarter 2 • The YTD variance of 92.5% (R3.483 million) in capital assets is due to delays in procurement of the Judges’ vehicles. • Four judges’ vehicles have been procured during Quarter 2 OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

ADJUSTED ESTIMATES OF NATIONAL EXPENDITURE OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

THANK YOU OFFICE OF THE CHIEF JUSTICE REPUBLIC OF SOUTH AFRICA

OCJ Quarterly Performance Report: Q1 2015/16 FY14