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Dolores’ and Dan’s Excellent Adventure Being a New Delegate at Session

Join Dolores and Dan as they discuss their experience as new delegates at the Session Academic Senate for California Community Colleges Fall Plenary Session in 2011. Learn about the history and organization of the ASCCC, the roles and responsibilities of delegates, and the process of resolutions.

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Dolores’ and Dan’s Excellent Adventure Being a New Delegate at Session

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  1. Dolores’ and Dan’s Excellent AdventureBeing a New Delegate at Session Academic Senate for California Community Colleges Fall Plenary Session - 2011

  2. Today’s Presenters • Dan Crump, American River College • Dolores Davison, Foothill College

  3. Who are you? • Where are you from? • Why are you here? • What is your current or future leadership role?

  4. Representation • The Academic Senate for California Community Colleges (ASCCC) is a representative body. • Over 125 delegates attending Plenary Sessions provide the conduit between local senates and the ASCCC. • Each delegate represents the will of their local or district senate; the many ASCCC Committees and Liaisons represent this collective will.

  5. ASCCC – History and Organization • Formed in 1968-1970 after initial legislation in 1963 calling for local academic senates. • Significant responsibilities added in 1988-1989 with passage of AB1725. • Specific roles chartered into Title 5 Maintaining the Minimum Qualifications list, Officially representing the Faculty in academic and professional matters, etc.

  6. ASCCC – History and Organization • The ASCCC operations are composed of an Executive Committee, over 16 standing committees, an executive office located in Sacramento, and over 125 regular volunteers who serve as committee members and liaisons. • Executive Committee representation is by four officers, four areas (A, B, C, D), two North, two South, and two At-Large representatives.

  7. Senate Delegate – Roles and Responsibilities • Delegates come from local senates, district senates and the Executive Committee. • All delegates are voting attendees and voting is limited to these attendees. • All CCC Faculty are members of the ASCCC and may participate in all activities except for voting.

  8. Senate Delegate – Roles and Responsibilities • The primary role of a local or district delegate is to represent the will of their local bodies. • It is important they be informed about local issues and concerns and statewide matters that will affect them locally. • It is important they attend the Area meetings and Plenary Session breakouts and sessions.

  9. Senate Delegate – Roles and Responsibilities • In preparation for, and during the sessions, delegates need to read session materials to be informed. • Delegates need to network and make connections outside of their normal daily travels. • Delegates should be prepared to author or support (second) consideration of resolutions.

  10. Senate Delegate – Roles and Responsibilities • Delegates regularly elect the statewide Executive Committee. • Delegates must inform their local senates. • Delegates can provide assistance to their local colleagues by sharing ASCCC resources and being a conduit to the expertise embodied within the ASCCC.

  11. Delegate Tips • Bring a team to the ASCCC Events, spread them around at breakouts, sessions and meals • Network, network, network your colleagues are your best resources • If you are a new or incoming senate leader go to the Effective Senates breakout.

  12. Area and Plenary SessionsResolutions • The collective will of the body is produced by formal resolutions. • These come in several forms: • Taking a position • Directing action such as research, produce papers, regulatory changes, or inform specific entities of our positions. • Amendments to current resolutions or existing positions.

  13. Area and Plenary SessionsResolutions • The Executive Committee does not act without a resolution defining that action or position. • Any faculty member of the ASCCC may author a resolution and it must be supported (seconded or endorsed) in one of several ways. • Local Senates • ASCCC Committees • Area meetings • 4 Delegate seconders

  14. Area and Plenary SessionsResolutions - Process • ASCCC committees and faculty representatives bring forth issues potentially needing consideration. • The Executive Committee approves them for consideration at the area meetings or returns them to the author for alternate consideration.

  15. Area and Plenary SessionsResolutions - Process • Pre-Session Area meeting attendees consider all current resolutions. • Pre-Session Area meetings develop/bring forward new resolutions and amendments. • ASCCC Resolutions Committee combines all Area resolutions, resolving overlaps or contradictions.

  16. Area and Plenary SessionsResolutions - Process • Session starts with compilation of all current resolutions in session packet. • Thursday is the last day for new resolutions. • Friday starts with a compilation of all current resolutions and includes Area meetings for final delegate considerations. • Friday is the last day for amendments.

  17. Area and Plenary SessionsResolutions - Process • Saturday starts with a compilation of all current resolutions. • Saturday---no new or amended business may be introduced. • Proceedings are by modified Roberts Rules as introduced by the President. • All registered attendees may debate or seek inquiry.

  18. Area and Plenary SessionsResolutions - Process • Incidental, subsidiary or privileged motions beyond a point of inquiry may only be introduced by Delegates. • Pro-Con-Parliamentary Microphones

  19. Votes may only be cast by Delegates (not every attendee is a Delegate). • Voting responsibility can be given to another faculty attendee from your district (for voting on resolutions, not elections).

  20. Executive Committee Elections • Are usually held at Spring Session (only at Fall Session if there is a vacancy) • Four officers serve one year terms, all others are two year fixed terms • Any can nominate but candidates must meet qualifications: • By local senate resolution • Current Delegate • Senate President (within the past three years) • Executive Comm. (within the past three years)

  21. ASCCC Institutes, 2012 • Accreditation Institute (February 10-11) • Academic Academy (Feb 24-25) • Vocational Leadership Institute (March 21-23) • Faculty Leadership Institute (June 14-16) • Curriculum Institute (July 12-14) • Spring Plenary Session (April 19-21) • other staff development activities

  22. ASCCC Representation • The ASCCC represents faculty in numerous venues. • For the Chancellor’s Office this includes: • Board of Governors • Consultation Council • Advisory committees (CTE, EDPAC, ETAC, SAC, SACC, TTAC, SSAC, Regional Consortia) • CCC Organizations (CCLC, CCCCIO, CCCCSSO, CCCAOE, FACCC, ACCCA)

  23. ASCCC Committees • Accreditation • Basic Skills • Counseling and Library Faculty Issues • Curriculum • Distance Education (ad hoc) • Educational Policies • Equity and Diversity Action (EDAC) • Faculty Development • Future of CA Higher Education (ad hoc) • Legislative and Governmental Relations

  24. ASCCC Committees • Noncredit • Occupational Education • Outreach and Recruitment (ad hoc) • Relations With Local Senates • Resolutions • Standards and Practices • Student Learning and Assessment • Technology • Textbook (ad hoc) • Transfer and Articulation

  25. ASCCC Committees • Each committee has 5-9 members • Committee service is 7-10 meetings per year (most are by phone/internet, 2-6 hours) • Committee members are compensated for out-of- pocket expenses for travel and food, per ASCCC policy • Committee representation is diverse across a wide variety of spectrums

  26. ASCCC Committees • Committee works includes: • Developing institutes, papers and Rostrum articles, resolutions • Responding to inquiries from the field • Providing expertise and experience into ASCCC activities • Providing support for local senates and issues being addressed locally • Advocating for faculty in academic and professional matters

  27. ASCCC Resources • Website www.asccc.org • Papers www.asccc.org/Res/pubSearch.aspx • Rostrum • Senate Directory • Resolutions • Committees • ASCCC Office

  28. Nomination to Serve • The ASCCC Nomination to serve form can be found at: • http://www.asccc.org/ExecCom/Nomin.htm • One year appointments are made by the ASCCC President based upon a wide array of criteria. • ASCCC service will empower you as a faculty leader.

  29. Questions • What are the hot issues at your local College? • Collegial Consultation • Administration • Hiring • Planning & Budget • Accreditation • Institutional Effectiveness

  30. THANK YOU! And enjoy your time at Session

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