Account Hierarchy and User Management for Efficient Institution Profile Creation

1. TSIA Training Fall 2019 Wi-Fi Info Network: Username: Password:

2. Welcome andIntroductions! Thank you for taking time to join us today!

3. Today’s Agenda • Account Management • TSIA – Branching Profiles • Break • ACTA - Testing Personnel Certification • Test Administration - Standard & Voucher • Break • TSIA Resources • TSIA 2.0 - webinars • Q & A • Open Lab Ask questions!

4. TSIA Account Management What is ACCUPLACER?

5. Account Hierarchy Institution Higher Education THECB System settings inherit down to all sites Data/Reports College Or University

6. Institution • TSIA 2.0 Account Change • All high schools within a district will be under one account • Deadline to complete merge is May 31, 2020 • Suggest to complete merge end of semester Account Hierarchy High Schools THECB System settings inherit down to all sites Reports District Level

7. User Roles & Permissions Levels Resources Tab – Click: Resources New Users’ Starter Kit Users Roles & Permission Levels

8. User TabNavigation Panel

9. Users This tab is used for several administrative tasks: • Institution Profile • Site Profile • User Profile • Bulk Upload of Users—helpful with multiple sites • Student Profile • System Configuration • Transfer Test Units

10. Institution Profile

11. Institution Profile Update every 12 months Email Domain • User email domains for all users Contact Information • Keep Current!!

12. Site Profile

13. Test Site Management • Purpose of test sites • Keep data separate • Keep test units separate • Unlimited test sites • Easy to create • Need to create a User to access a new test site IA

14. Steps to Add Test Site • Go to www.accuplacer.org • Login as Institution Administrator • Click Users in the Navigation Panel • Select Manage Profiles • Select Site Profiles • Click on the Add button • Enter Name of Site • Click Save

15. User Profile

16. Adding Users

17. New Users: Login Credentials All new users receive an email from NO REPLY. • Email includes Username and link to create your password • Click on New User Login link and follow the steps • Allow NoReply@Accuplacer.infoto avoid email rejection/spam folder

18. New User Email Step 1 – Authentication Details Step 2 – License Agreement Step 3 – Security Questions Step 4 – Change/Set Password

19. User Management Creating Users • Institutional Administrators can add Users for any test site in their account • Site Managers can add Users only for the test site they manage • Refer to User Roles and Permission Levels document to decide which role to assign to your staff • Username duration is 12 months (must be extended prior to expiration) • Password duration is 6 months

20. User Error MessagesSolutions • If you are creating a new User and you get this error message, do the following: • Log on as IA • Click on Users/Manage Profile/Institution Profile • Add the email domain and save • **Note: If you are logged in as Site Manager, and get this message, you need to contact the IA to edit the Institution Profile page. • If you are creating a new User and you get this error message, do the following: • It means this username has been “taken” and you need to create a new username • Quick fix is to just edit the username by adding a number or symbol at the end. Example: danderson**

21. Steps to Add Users • Go to www.accuplacer.org • Login as Institution Administrator or Site Manager • Click Users in the Navigation Panel • Select Manage Profiles • Select User Profiles • Click on the Add button • Complete the new user form • Credentials good for 12 months only • Click Save

22. TSIA Branching Profiles Test Experience for Students

23. Branching Profile • What is a Branching Profile? • Which tests will be administered • What order will the tests be administered • What conditions will be placed on receiving the next test • Which Branching Profile should I use? • THECB approved • TEA – 18 branching profiles (9 standard, 9 with accommodations) • Higher Ed – 15 branching profiles (accommodations locally defined) ACCUPLACER Speak

24. Branching ProfilesHigh Schools Retest Options: 04. TSI 2017 Essay Only (Retest) -NEW is for a student who did not get a 4 on their essay 08. TSI 2017 Writing Placement Only (Retest) - NEW is for a student who scored a 4 on the essay but did not score a 340 on their placement test. THECB Approved Branching Profiles

25. Branching ProfilesHigher Ed Retest Options: • 03. TSI 2017 Writing Placement Only - NEW is for a student who scored a 4 on the essay but did not score a 340 on their placement test. • 13. TSI 2017 Essay Only - NEW is for a student who did not get a 4 on their essay THECB Approved Branching Profiles

26. Branching Profile Reading TSI Reading Placement Test (24 questions) 351 – 390 College Ready 390 342 – 350 DE Reading Diagnostic Test (48 questions) Diagnostic info to create a plan for skill improvement 310 – 341 ABE Reading Diagnostic Test (30 questions) Diagnostic info to create a plan for skill improvement 310

27. Branching Profile College Ready Writing Scores: MC 340 – 390 AND Essay 4 - 8 OR MC 310 – 339 AND Essay 5 – 8 Writing TSI Writing Placement Test (20 questions) 340 – 390 WP Essay 390 OR ABE Diagnostic 4 – 6 WP Essay IF: 340 – 390 AND WP Essay 1 – 3 DE Writing Diagnostic (48 Questions) 310 – 339 ABE Writing Diagnostic Test (30 questions) Diagnostic info to create a plan for skill improvement 310

28. Branching Profile Math TSI Math Placement Test (20 questions) 350 – 390 College Ready 390 336 – 349 DE Math Diagnostic Test (48 questions) Diagnostic info to create a plan for skill improvement 310 – 335 ABE Math Diagnostic Test (30 questions) Diagnostic info to create a plan for skill improvement 310

29. Skill Improvement Plan • TSIA Combined Program and Special Formats Manual – located on the home landing page • TSI DE Diagnostic Tests: Page 32 • TSI ABE Diagnostic Test: Page 41

30. BREAKTake 15!

31. Testing Personnel Certification ACCUPLACER Certificate of Test Administration (ACTA)

32. ACTACertification • How many certification versions are there? • 1) Institutional Administrator and Site Manager—15 questions • 2) Proctor Reporter and Proctor—15 questions • If I serve as both roles, will I be required to take 2 certification tests? • Yes, if you are an IA/SM and a PR/P at your institution, you are required to know 2 levels of information • How long will I have to complete the certification test? • New users must complete ACTA before credentials will be fully activated. • How many times can I take the test? • Testing is unlimited and open book. A score of 100% is needed to pass. • How long will the certification be good for? • 12 months – annual renewal is required • How do I take the test? • You will be able to take both certification tests through your account, it is self proctored, and no units are required

33. Test Center Guidelines • Certified Proctors must be present at all times during testing. • Cell phones, cameras, other electronic devices are not permitted in testing center • Login credentials cannot be given to students • Unauthorized individuals are not permitted in testing center(e.g. parents, chaperones, non-testing students) • Strongly recommend one Proctor for every 15 to 20 students • All COMPANION items must be kept in a secure area and remain inaccessible to students until date of testing Important Reminders

34. Prohibited Items • Cell phones • Any device capable of recording audio or taking photos • Calculators (unless for a prescribed accommodation) • Student owned laptops, computers, or Chromebook • Student provided keyboards, computers, or other assistive devices (unless for a prescribed accommodation) • Dictionaries or other reference materials • Paper of any kind • Scratch paper must be provided and destroyed by the test center administrator A full list can be found in the Program Manual As a rule of thumb, all electronic devices are prohibited from the testing center except for electronic medical devices

35. Test Violation Protocol • Stop the test session • Confiscate the device to ensure neither pictures of the test content were taken nor text messages regarding the test sent/received. • Do not return the device to the test taker or delete any images or messages until it has been determined that test items have been compromised or cheating has occurred. • Notify the Institution Administrator or Site Manager to confirm the test should be invalidated*. • Send the issue to the College Board if test content has been comprised by emailing accuplacer@collegeboard.org • Flag the message as “Urgent” and include “Test Violation” in the subject line. • Do not send screen shots of the test items or messages. Instead, send the following information: • Student Name or ID, Exnum, Testing Date, Testing Location, Test(s) Name, Test Question Number(s) • *Invalidating the test session because of academic dishonesty is a local decision. Please use your professional judgement. If it is deemed appropriate according to an institution’s policies, then a test session should be invalidated. If a student is caught using a prohibited item such as a cellphone or other electronic device, during the administration of a test, the proctor should…

36. Device Policy • Use of a student-owned (personal) device is not permitted for testing unless a student has a documented need for an accommodation. • Any school-owned, student-issued device that is permitted to be taken home by students, is permitted for test administration, provided the proper security programs are configured on the device • Chromebooks must be configured to use the ACCUPLACER Chrome OS App to run in Kiosk Mode (available for free in Google Store) • We recommend all laptops use the Safe Exam Browser

37. Test Administration Standard and Voucher

38. Test AdministrationTypes

39. Test Day • Prior to Test Day • Chrome Book Policy/ Safe Exam Browser (IT) • Check Student ID • CB ID Form • Digital Devices – NONE! • Pass out Scratch Paper • Distribute Vouchers • Administer Test • Collect Scratch Paper

40. Standard Test Administration • Go to accuplacer.org • Enter Username and Password • Click on Administer Test • Click on Administer New Test Session • Choose Branching Profile (test session to be administered to student) from dropdown menu • Click on Administer Test • Student reads student privacy policy and clicks Accept • Student enters demographic information and clicks Start Test. How to administer a test without a voucher

41. Resuming a Test Can a student complete their test session over multiple days? YES! Use the Save and Finish Later Functionality * Except for WritePlacer • Web address is www.accuplacer.org • Enter Proctor Credentials - User Name and Password • Click on Administer Test Tab from left side navigation panel • Click on Manage Test Session • Choose the Date Range and status Open(you do not have to enter in students name) Click Search • List of students will appear, click on Resume next to students name. Manage Test Sessions

42. Voucher Test Administration • Student Pre-Registration • Generate Vouchers • Manage Vouchers New Design

43. Step 1 Student Pre-Registration **Note that only one branching profile can be assigned per file

44. Step 2-5 Generate Vouchers Load Pre-Registered Students Select Branching Profiles Select Voucher Type Select Voucher Expiration Generate Voucher

45. TSIA COMPANIONTesting with Accommodations

46. Accommodations • Local policy no approval required from the College Board • TSIA COMPANION formats • How to Order • Screen Reader—new test setting required • Save & Finish Later Functionality • Manual – more info

47. Accommodation Testing Formats • Companion Format – conversion chart • Pencil/paper versions • Braille version • Large print version • Audio CDs • On-Line Options • Online is compatible with selected screen reading software programs (Tool Setting) • Online has a wizard feature for visually impaired *The TSIA/ACCUPLACER Program does not offer guidance on suitable accommodations and defers to the testing institution regarding their students' documented Individual Education Plans (IEPs), 504 Plans, etc.

48. Order Form Braille and Large Print

49. Order Form Compact Disc WritePlacer Answer Sheet Privacy Policy Answer Key Overlay

50. Assistive TechnologyReading Out Loud Software • The following software may be used when administering ACCUPLACER to test takers who use the devices as a standard accommodation. This ensures that they will have familiarity with the device before entering a testing situation. • Zoom Text: https://www.zoomtext.com/products/ • Kurzweil 3000 for Windows: https://www.kurzweiledu.com/products/products.html • JAWS (Job Access with Speech): http://www.freedomscientific.com/Products/software/JAWS/ • Other Screen Reader Programs such as Read Write Gold may also be compatible with the ACCUPLACER platform • Details found in Program Manual/Accommodating Test Takers with Disabilities page 61