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Student Organization Training: Planning a Program Handbook Review

This training session will provide student organizations with guidance on planning successful programs, including program expectations, collaboration with other organizations, budgeting, marketing, and evaluation.

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Student Organization Training: Planning a Program Handbook Review

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  1. Student Organization Training – Fall 2015 Saturday, September 12th, 2015

  2. Introductions • Kirsten Ellison • Coordinator of Student Organizations and Facilities • Kirsten.Ellison@asu.edu • 602-496-1116 • Kat Hofland • Vice President of Services • kchofland@gmail.com • 602-653-0192

  3. Student Organization Handbook Review

  4. Planning a Program • Program expectations and collaboration with other organizations • Room Reservations • Budgeting • Apply for funding • Marketing • Publicizing • Event implementation • Evaluation • USGD Program Presentation

  5. Planning a Program • Program Expectations and collaboration with other organizations • Discuss with any related orgs • Firm Goals • Expected Attendance • What you would like the attendees to get out of the event • How will the event benefit students moving forward • Collaboration • Cognizant of over programming • Being aware of others resources • Increases participation and Student Engagement • **Brainstorming can shape program and its success

  6. Planning a Program • Room Reservations: • ***Free for Student Organizations • Student Center • Events/Programs • Meetings • https://eoss.asu.edu/studentcenterdpc • Classroom • Meetings • E-mail Rooms@asu.edu • AE England/Civic Space Park • Large Scale Programming • Large Outdoor Events • E-mail Kirsten Ellison at Kirsten.Ellison@asu.edu

  7. Planning a Program • AE England/Civic Space Park • Large Scale Programming • Large Outdoor Events • E-mail Kirsten Ellison at Kirsten.Ellison@asu.edu • Taylor Mall • Tabling • Outdoor Events (i.e Dunk Tank, Pie in the Face, Service Connect Fair) • Contact Paulina Sanchez atpaulina.sanchez@asu.edu • ** IF YOU HAVE ANY QUESTIONS REGARDING ROOM CAPACITY CONTACT KAT HOFLAND at Kchofland@gmail.com.

  8. Planning a Program • Sample Budget • Consent Week Budget

  9. Planning a Program • Apply for Funding: • USGD • College Specific • College of Nursing and Health Innovations - Shannon Holland • Cronkite - Mary Cook • College of Health Solutions – Elaine Rostad • College of Public Service and Community Solutions - Amanda Andrews • Barrett Honors College –Kierstin Berg • Outside Funding • For specific programs/rules contact Kirsten Ellison at Kirsten.Ellison@asu.edu

  10. Planning a Program • Marketing • Marketing with a purpose • Ensure that you’re hitting your target audience • Four Types of Marketing: • Print • Electronic • Social Media • Word of Mouth

  11. Planning a Program • Where to Market • Print • Taylor Place • Academic Buildings • Student Center • Taylor Mall Yard Signs • Electronic • List serves • Newsletters • OrgSync • Social Media • Facebook, Twitter, Instagram

  12. Planning a Program

  13. Planning a Program

  14. Planning a Program • Publicizing • 2 weeks prior to event • Post event flyer/information • Talk to professors/make announcements in class • Provide lawn signs and flyers to Kirsten Ellison • 1 week prior to event • Flyers placed by Student Engagement • Repost event information on Social Media • Increase word of mouth efforts

  15. Planning a Program • Publicizing • 3 days prior to event • Social media push • Word of mouth • Tabling • Day of event • All hands on deck

  16. Planning a Program • Event implementation • Create a day of timeline • Confirm vendor orders and drop off/pick up times • Confirm marketing efforts • Review staffing assignments • Leave ample time for set up

  17. Planning a Program Example Evaluation

  18. Student Organization Resources • USGD Resource Rentals • Spin Wheel • A-Frames • Sound System • Games • Ipads • Google Square • Student Organization Newsletter • Student Organization Space (SOS) • Mailboxes • Storage Space • Staff member present • L1-10 Storage Space • Room reservations • Free for Student Organizations

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