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Tech Talk: Using Technology for PTA Success

Discover how Prospect Mill Elementary PTA utilized technology for efficient communication, membership management, and event coordination. Learn practical strategies and tools to enhance your PTA's digital presence and streamline operations.

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Tech Talk: Using Technology for PTA Success

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  1. Tech Talk: Using Technology for PTA Success Danielle Spigler Prospect Mill Elementary PTA

  2. How Did this happen? • Prospect Mill Elementary PTA • Committee Chair • Officer: Secretary, President, Vice-President/Membership • 2011: The Beginning • Yahoo Email List • Redistricting brought change • PTA leadership • School leadership • The community • Setting Goals: • COMMUNICATION is the key to success! • We lacked an efficient way to • communicate with members

  3. Why use Technology? • Our PTA needed to… • …improve our communication with members & the community • …streamline the communication process • …create consistency with what we communicated to the community • …clarify what was PTA business and what was school business • …set up our PTA for transition & information transfer with leadership changes • How we started: Baby Steps! • Started to explore other email options: Mail Chimp • Facebook • Sign Up Genius

  4. Where are we now? • Email: PTA email addresses for officers • Mail Chimp • Email distribution list • 650+ members • Facebook Page • 400+ active members • Several smaller groups for committees • Sign Up Genius • Used for committees, class events, donations • Paypal • Swiping cards at events • Online donations and payments • Website • Google Calendar • Documents • Ticket Sales

  5. Don’t PANIC!  • You can do this! • There are challenges! • It IS worth it! Let’s break down each of these items, and you’ll see that ANYONE can set these things up to help improve the way your PTA uses technology!

  6. Email: BE AVAILABLE!

  7. Email: Get the WORD OUT!

  8. MAIL CHIMP: What it Looks Like: Send your email!

  9. Facebook: Make it social!

  10. Cool things to do with your Facebook Group • Set up Events • Reminds members about events • Forces them to acknowledge the event  • Advertise for Business/Corporate Members • Businesses LOVE Social Media exposure! • Easy to post and link! • Conduct Polls • Get feedback on different topics • Upload files & documents for families to access

  11. Sign Up Genius: Volunteer Organization

  12. Sign Up Genius in Action

  13. Accepting Credit Cards & electronic Payments

  14. Paypal: Accept payments!

  15. Show me the Money!

  16. Facebook: Make it social!

  17. Open page or Closed Group? Social Sharing • Desktop vs Mobile • Invitations to all members • Reminders • RSVPs Open page: PUBLIC, can share events, fundraisers, pics, etc. Closed Group: Invite only, approve members, can’t share outside the group • Business partners/donors • Celebrations • Concerns & Advocacy • County, State & National News • Contests & Grants No faces Allow parents to comment with pics Set up album and allow adds Events Comments or no comments? Photos or No Photos? Sharing from other pages Polls & Surveys

  18. Google: Take it LIVE!

  19. Wait…When is that event?

  20. Wait…Did anyone go to Looney’s yet?

  21. Wait…Who’s going to input all that MemBership Data? Members enter their info… …you download it into an organized spreadsheet! 

  22. Website: Make it ACCESSIBLE!

  23. Website: Stay Connected

  24. Questions? Comments? Other ideas?Find this presentation at www.prospectmillpta.org – Documents Tab

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