Simulation Industry Association of Australia

1. Simulation Industry Association of Australia Annual General Meeting 2004

2. SIAA Annual General Meeting - Agenda • Apologies • Previous Minutes • Chairman’s Report • Industry Survey Results • Strategic Plan • Election of Executive Members for 2004/2005 • 2004/2005 Budget • Constitution Changes • Members Motions • Other Business

3. Apologies Bruce Barraclough NSW Institute for Clinical Excellence Malcolm Bell Thales Training & Simulation André Greenberry Headquarters Training Technology Centre Mike Hollands Royal Australasian College of Surgeons Will Howard Thales Training & Simulation Jeff Kerry KESEM Mather Mason DSTO Gerry McLennan PCON David Moffatt Telstra Consumer & Marketing Craig Pepper Tenix Defence Adrian Smith Sydac Pty Ltd Bill Trestrail SGI Terry Stevenson Raytheon Australia Phil Wallace Learning Systems Analysis

4. Previous Minutes • Clarifications • Motion: • That the minutes of the previous meeting be accepted as read. • Seconded: • Vote:

5. Chairman’s Report - Operations Creating a basis for growth • Membership • Stable - • Full Members - 12 • Associate Members – 18 • Individual Members - 20

6. Chairman’s Report - Operations • Corporate Governance • Constitution made consistent with operation: • Constitution updates • Clarification of Board composition and duties • ASIC • Directors • More efficient Audit process for the Annual Report • Insurances

7. Chairman’s Report - Operations • Corporate Governance (cont) • Financial reporting improved • All accounts consolidated monthly • Detailed budgeting and control • Industry Survey Conducted • Web-site upgraded • Library • Forums

8. Chairman’s Report - Operations • Engagement • Defence • Briefing from Cliff White April 2004 • Letter re Simulator Accreditation • SIAA VIP Dinner at SimTecT • NTSA • SIAA Booth at I/ITSEC • Complimentary National Centre for Simulation membership • Member discounts at I/ITSEC • International Training & Simulation Alliance

9. Chairman’s Report - Operations • Engagement (Cont) • MIMOS (Italian Simulation Association) • Agreed to cooperate • Medical • Attendance at Anesthesia Simulation Meeting • Successful Health Symposium at SimTecT • Meeting with DoH Chief Medical Officer

10. Chairman’s Report - Operations • SimTecT Conference • Good attendance in Canberra • Registrations: 295 full paying, 9 student, 18 day • Workshops: 131 • Medical Symposium: 45 • Reasonable exhibitor showing • Poor senior defence attendance • Refereed technical paper stream • Best Paper award to present at I/ITSEC 2004 • Best Student Paper • Three day Health and Medical Simulation Symposium

11. Chairman’s Report - Operations • SimTecT Conference (cont) • SimTecT Committee Appointments • OC Chair – Mr Phil Swadling • TC Chair – Mr Grant Tudor • Future host cities • 2005 – Sydney • 2006 – Melbourne

12. Chairman’s Report - Operations • Professional Development • Focus on establishing an Occupational Specification for Simulation Professionals • Skills Development Program • Mr Shane Garrett engaged as part-time Learning and Development Officer

13. Chairman’s Report - Operations Professional Development (continued) • Goals for end of 2004: • Revision of the draft Occupational Specification for Simulation Professionals • Development of a draft Training Specification for an ‘Introduction to Simulation’ program • Analysis of existing training programs • Negotiations with Australian training providers

14. Chairman’s Report - Operations Professional Development (continued) • PD Sub-Committee: • Geoff Northam • Jawahar Bhalla • Mark Thoresen • Darren McFarlane • Peter Ryan

15. Chairman’s Report - Operations • Scholarship Program • Four annual scholarships of $2,500 ($10,000 total) • Solicited targetted universities • No suitable candidates

16. Chairman’s Report - Operations • Standards Sub-Committee • Standards Australia IT-031 Committee • ADF DIS Enumerations Standard

17. Chairman’s Report – Financial *Un-audited

18. Chairman’s Report - Industry Survey Results • Results will be circulated to all participants • The SIAA has thus begun collecting objective, analytical data describing the industry • Two response prizes (free SimTecT 2005 Registration – drawn by Sweeney Research) to…. • CSIRO ICT • Alltech Communications

19. Chairman’s Report – Strategic Plan for 2004/5Deliver value to the membership. Outline Points: • Raise the Profile of Simulation • Grow Civil Membership • Develop People and Skills

20. Chairman’s Report – Strategic Plan for 2004/5 • Raise Profile • Within Defence • Personal Lobbying • Capability related demonstration at SimTecT • Defence Sector Plans • Within DITR and the Offices of State Development • Promotion of SimTecT and the SIAA at Conferences

21. Chairman’s Report – Strategic Plan for 2004/5 • Grow Civil Membership • Civil Aviation • Transport • Medical

22. Chairman’s Report – Strategic Plan for 2004/5 • Develop People and Skills • Scholarships • Proactive Student Registration at SimTecT • Recruitment Booth at SimTecT • University Open Days • Youth Development Scheme

23. Chairman’s Report – Strategic Plan for 2004/5 • Means • Development Budget - $100,000 for 2004/5 • More proactive, committed Executive and Membership with delegated responsibilities • SIAA Brochure

24. Chairman’s Report – Strategic Plan for 2004/5 • Enablers • SimTecT Promotional Plan • SIAA Promotional Plan • ITSA Affiliation

25. Chairman’s Report – Strategic Plan for 2004/5 • Metrics • SimTecT • Delegates • VIP Attendees • Visits and Calls • Press coverage • Simulation in Sector Plans • Website hits • Membership growth

26. Executive Elections • Positions • Executive Positions (nominated in constitution) • Chair, Executive Committee • Deputy-chair, Executive Committee • Treasurer • Executive Members • General Executive Member • Professional Development Officer • Election to Executive Committee • Member Voting Rights • Full members each have one vote • Vote required where italicized • Vote for remaining nominations to executive committee • Returning Officer • SIAA Executive Officer (Mr Peter Hill)

27. Executive Elections

28. Constitution Changes • Motivation – to ensure the Constitution reflected the way the SIAA operates • Detailed legal advice received • Summary of Changes: • SIAA’s Objectives focused (Clause 66) • Classes of Membership, and voting rights, embodied in Constitution (Clauses 6A – 6F, 26) • Life Membership added (Clauses 6G, 6H) • Directors status and election clarified (Clauses 34, 35, 37f., 41j.) • Voting procedures – allowing updating by the Board for email etc (Clauses 46A-C) • Board meetings by teleconference (Clause 56A) • Notices by internet (Clause 62)

29. 2004/2005 SIAA Budgetary Commitments Operating Expenses • Executive officer (SIAA & SimTecT) $70,000 • Insurance / Fees / Expenses $27,000 Existing budgetary commitments • Academic Scholarship $10,000 • Web-site Redevelopment $4,000 • Best paper presentation at I/ITSEC $5,000 • Best Student paper award $2,000 • Learning & Development Officer $60,000 Sub-Total$81,000 Proposed new budgetary commitments • Strategic Plan Development and Implementation $100,000 Revenues • Membership fees $40,000 • SimTecT 2004 and 2005 surplus $80,000 Profit / Loss-$158,000

30. Members Motion - Membership Fees • Motion: • That the new level of membership fees for the forthcoming financial year is: • Moved: Peter Hill • Seconded:

31. Health Care Simulation Society • Convenors: Dr Brendan Flanagan, Southern Health Dr Patrick Cregan, Nepean Hospital • Steering Committee

32. General Business • SimTecT 2005 Demonstration • ADSO Business Cases • Appointment of the Auditor