Community Sport Activation Fund – post award workshop

1. Community Sport Activation Fund – post award workshop

2. Welcome, introduction and purpose: • todays arrangements • what outcomes? • what structure? • getting to know each other ….

3. 2. The key things to get right:

4. Community Sport Activation Fund Congratulations on your award It’s your project! Make it happen… Working with Sport England Award letter, agreement, terms and conditions Claims and Payments Process including forms Measurement and Evaluation General questions Creating a sporting habit for life

5. Top Tips for an easy time • Always use your URN in correspondence 2015xxxxxx • Put reminders in your diary for when claims need to be made or M&E reports sent in • Read the award agreement and keep it to hand • Ask if you aren’t sure _______ ________ _____________ __ _____ _________ Creating sporting opportunities in every community

6. Your Case Manager Here to help if you need us Locally based Useful source of advice for non-grants queries Invite them to your project Need to be kept informed in terms of any changes Need to authorise any fundamental changes such as project extensions, budgets and scope of the original award etc. Novation If you have any concerns regarding underspends and under performance it is critical you make them aware. Creating a sporting habit for life

7. Working with the Loughborough Grants Centre Will advise and guide on: Payments processing / forms Evidence required to meet payment conditions Ensuring access to on line portal for M+E issues Username and password issues Additional forms Payments will be delayed if insufficient information provided or requests not answered. Post Log Helpline 0345 8508 508 or funding@sportengland.org Creating a sporting habit for life

8. Award Letter Accepting the Award Within agreed timescales Signed by person able to enter into legal agreements Now is a legal agreement between our two organisations Important information regarding the project scope, finances , publicity, terms and conditions Creating a sporting habit for life

9. Terms and conditions These are very important Manage your project under the auspice of the T&C’s Manage your project as per the application The additional M+E survey is a condition of award Sport England will take action against any breaches of award E.g. unable to provide all the partner funding included in your application Creating a sporting habit for life

10. Project Specifications Exceptionally - changing sports, venues, delivery and funding partners involved in the programme is allowed but; SE must be aware of the plans to change first and the justification behind the changes. Please work with the partners first to explore possible solutions to blockages in delivery Partnership working Please honour commitments with partners Especially if partner funding (in kind or cash) is involved Beware of double funding from Sport England funded governing bodies, agencies and other programmes – If in doubt ask Creating a sporting habit for life

11. Payments Remember it’s Lottery funding! Complete the right forms Cash flow Submitting at the right time Project Budget Forecast and reconciliation Suitable supporting evidence Creating a sporting habit for life

12. Claiming Payment • First funds released after submitting completed Initial Project Cost & Claim Form. • Revenue payments paid in advance of each period • Basic summary of Y1 budget required on the form • Relevant conditions must be met before funds released • Our payments team will endeavour to process your claim within a week. Payment can take 2-3 weeks in total. • Second Claim later in the project year (approx 6 months) – EVIDENCE OF SPEND REQUIRED.

13. Reconciling each Year • Completion of the Annual Project Cost Reconciliation & Claim Form will reconcile budget for the year • Must be supported by evidence of expenditure • Cost centre read-outs, bank statements etc. • BUT…Underspends

14. A reminder: Condition on draw down: 5.6 The Organisation agrees to the timely drawdown and cash flow of the grant as outlined in Sections 5 and 8 of the Agreement. 5.6.1 For revenue funding …subsequent drawdown of the grant must take place within a maximum period of nine (9) months since the last payment date, unless otherwise agreed by Sport England. Where the Organisation fails to operate in accordance with the above draw down conditions, Sport England will de-commit the remaining funds from the Project. Creating a sporting habit for life

15. M&E Reporting Six monthly reporting to Sport England Aim to increase once a week participation in sport Report Participants (unique individuals) and Throughput (visits) Report on all participants but we will judge your performance by those aged 14 and above Please monitor you own performance and findings regularly In-depth qualitative and quantitative Monitoring and Evaluation – More on that later Creating a sporting habit for life

16. Measuring Participants and Visits to your Project For M&E purposes all R4 projects are deemed to start 1st Jan 2016 • But any activity between now and 31st December should be recorded and reported with your 1st 6 months data due 1st July 2016. • Do not change this Project Start Date. • Complete the Project Start Form which is due 1st January 2016 and you will receive a reminder 14 days before. • Subsequent payments cannot be made without submitting this form. _______ ________ _____________ __ _____ _________ Creating sporting opportunities in every community

17. Reporting Timescales And so on… Creating a sporting habit for life

18. Communications Embargo now lifted National Launch later this month Press releases – template supplied Social media – twitter @Sport_England Reference Sport England AND National Lottery Branding & Logos http://media.sportengland.org/brand-and-logos Events if you can – cheque handovers from SE Creating a sporting habit for life

19. Sport England Logo for CSAF

20. Key Contacts • Your Case Manager As per award agreement for now. Will change after 1st payment to a local contact. • Loughborough Grants Centre • Victoria Luff & Joanna Brown - Grants Officers - CSAF Leads • Malcolm Oxley – Payments Team Manager 0345 8508 508

21. Where do I send my Acceptance Forms, award conditions information and payment claim forms? Please send this information to our Shared Service centre in Loughborough at the following address: Grants Team Sport England SportPark 3Oakwood Drive Loughborough LE11 3QF _______ ________ _____________ __ _____ _________ Creating sporting opportunities in every community

22. Summary Please do: USE YOUR URN – Please! Proactively manage your project Approach us for advice we are here to help Submit pay claim and M+E reports and further information to the scheduled deadlines Adhere to our publicity, marketing and media conditions Please do not: Change anything without our consent Ignore your underspends or underperformance Creating a sporting habit for life

23. Questions

24. 1.A workshop on attracting participants, keeping them and being sustainable: • you’ve already got delivery plans • to reflect on those with what we know is effective practice • sharing ideas and solutions • action planning and take away

25. No physical activity 12m people Our Challenge No sporting activity23m million people At least 1x30 per month 21m (any intensity) At least 1x30 per week 15.6 m 3 X30 per week 7.7m Who we are seeking to Influence More accessible entry point mass participation

26. Increasing participation – its a behaviour change challenge . . . .about habits

27. Behaviour change is a journey – its about changing habits Pre-contemplation PROGRESS Contemplation Preparation Action Maintenance RELAPSE SOURCE: Prochaska and Diclemente Transtheoretical Model of Behaviour Change

28. And its about habits – what are yours? Creating a sporting habit for life

29. You’ve chosen who you are after – and a good starting point for changing behaviour – is what you know about them

30. We know quite a lot about these groups? • Young people • Women • Disabled • The inactive • We have full insight guides on these ( inactivity one about to be published) • One side summaries of these are available shortly

31. But you probably know a lot more of really useful locally relevant stuff about your audience and their behaviours? • Discuss with colleagues on your table how you define the your particular target group that you are trying to engage. • Write this down on the action planning sheet • Challenge yourself - are you being specific enough?

33. your potential participants will be on a behaviour change journey … .

35. that journey and what you are trying to change has implications for what and how you do things

36. these principles can help design and deliver the actual activity: Making things easy: • harness the power of defaults • reduce the ‘hassle factor’ • simplify messages making it attractive: • attract attention • rewards and incentives Getting timing right: • prompt people when they’re likely to be most receptive • promote the immediate costs and benefits • help people plan their response Making it social: • use the power of networks and ‘social norms’ • encourage people to make a commitment to others

37. examples: Making things easy: making them attractive: 500 SOCIALNETWORK 150 SOCIALGROUP 50 FRIENDS 15 GOODBUDDIES 5 BEST FRIENDS Getting the time right: Making it social:

38. your ( paid/volunteer) workforce is key . . . . . • our recent work particularly with women has shown • To think about the people you want your workforce may . .. • Need to be able to talk/think about their own experiences

39. Some good questions to ask yourself about your activity • Do you need to stimulate demand? • What demand is there for this type of sport in this area? • Is the offer accessible? Offers a choice ? In the right format? • What sort of communication channel(s) do you use? • Who else is talking to groups you want to talk to and can you have more impact by working collaboratively? • What impression will your target group take from how you deliver your offer? Is it too intimidating, sporty or traditional? • What character or atmosphere are you looking to create • How will you stay in touch after session one and ensure they come to session two ( and three and four?

40. each session can give you insight on your audience, use it to fine tune what you are doing

41. concluding: • changing participation is about changing behaviours and changing habits • Understand your audience deeply • Understand that journey, plan for it • Make it easy, attractive,social,timely • Tune your workforce into the audience • Review all the time

42. SPORT ENGLAND COMMUNITY SPORT ACTIVATION FUND Oxford’s Youth Ambition programme Our story so far…

43. Setting the scene… • Oxford recognises the challenges facing young people. • High priority to help young people reach their potential. • Development of a Youth Ambition strategy (2013 – 17): - Focuses on 15 – 21 year olds - Improving educational attainment - Improving life chances of young people - Breaking the cycle of deprivation

44. Overarching outcomes that Oxford are striving to achieve… • More active and engaged young people. • Fewer young people involved in crime and antisocial behaviour or being victims. • Helping young people into employment or training. To meet these aspirations we have invested in creating a high quality sports & physical activity offer for young people aged 15 – 21.

45. Working with Sport England to achieve our aspirations… • Three year project (2013 – 2016). • £139,509 of Sport England funding awarded in June 2013. • £100,000 match funding from Oxford City Council. • £19,980 in-kind contribution from partners. • Our targets…

46. Putting our project in to context… • Provide high quality multi-sport opportunities for young people. • Opportunities on offer are in line with our ‘Youth Voice’. • Delivery in five of Oxford’s most deprived areas. • Incentivising attendance throughrewards and training opportunities. • Supporting young people to identify and access positive exit routes and pathways.

47. Our successes so far… • Engaged over 3,000 young people in sport since June 2013 with over 22,000 attendances. • 15 young people supported through the Community Sports Leadership Award. • Positive exit routes to localsports clubs& leisure centres. • Supported 8 young people from NEET to EET status. • Estimated Social Return on Investment over £2.5million.

48. And there’s more… • 14% reduction in Crime and Anti-social Behaviour. • Successful links with the ‘This Girl Can’ Campaign. • Winners of the 2014 APSE Service Awards for best Sport, Leisure and Culture project. • National Lottery Awards 2015 finalist.

49. Lessons learned… • Challenging age group to engage and retain. • Male dominated sessions, although female engagement is on the increase. • RIGHT PEOPLE in the RIGHT PLACE at the RIGHT TIME. • One size doesn’t fit all communities or groups of young people. • Partnership working is key!

50. Sport England support… • On hand to offer help and advice. • Understanding of the changing needs and demands facing us and allow a level of flexibility within delivery. • Encourage sharing of best practice by providing details of other Community Sport Activation funded projects.