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A Primer for Tenure and Recontracting 2010-2011 (Updated July 2010 )

A Primer for Tenure and Recontracting 2010-2011 (Updated July 2010 ). Deb Martin Chair, All-University Senate T&R Committee martind@rowan.edu. Tenure Myths. I can “teach” and/or “serve” my way to tenure.

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A Primer for Tenure and Recontracting 2010-2011 (Updated July 2010 )

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  1. A Primer for Tenure and Recontracting2010-2011(Updated July 2010 ) Deb Martin Chair, All-University Senate T&R Committee martind@rowan.edu

  2. Tenure Myths • I can “teach” and/or “serve” my way to tenure. • I will certainly achieve tenure if I achieve department guidelines and they recommend me for tenure. • The additional levels of review beyond my dept are simply a formality. • Rowan University does not deny anyone tenure. 2010-2011 primer for tenure and recontracting.ppt

  3. Tenure Is… 2010-2011 primer for tenure and recontracting.ppt a statement of faith by the university that you will continue to be productive

  4. Tenure Is… 2010-2011 primer for tenure and recontracting.ppt awarded to individuals who demonstrate a path for teaching effectiveness, a research trajectory, and a developing record of contributions to the academic community and profession.

  5. Your Packet… 2010-2011 primer for tenure and recontracting.ppt Provides context for your experiences as a teacher, scholar, and professional Communicates or makes an argument for what you do Clearly shows how you have met benchmarks

  6. T&R Review Cycles(for Faculty & Librarians) 2010-2011 primer for tenure and recontracting.ppt

  7. Note on Full-Time Temporaries (FTT’s) • If a person previously employed as a FTT enters a tenure-track position, the time employed as a temporary counts toward the tenure clock if there is no break in service (between temp and tenure-track positions) • This is a state law that cannot be subverted • FTT’s should be made aware of this and (if they have any interest in ultimately obtaining a tenure-track position) should treat the job as if it were tenure-track and be reviewed • FTT’s are reviewed by Dept Cmte and Dean 2010-2011 primer for tenure and recontracting.ppt

  8. The Process – Department • Departmental T&R criteria approved by early October • Dept T&R Cmte elected (no one can serve on Senate T&R Cmte) • Candidate submits application folder to Dept T&R Cmte • Dept Cmte meets, votes, and writes a summary including numerical vote (with majority, dissenting, and abstaining written reports, if necessary) • All members and Candidate sign summary • Signed summary becomes part of folder/packet delivered to Senate 2010-2011 primer for tenure and recontracting.ppt

  9. Tips for Departments • Provide thorough, honest, direct review to Candidate and provide guidance in early years to help support Candidate’s development • Give Candidate things to think about, reflect upon, and grow from (things Candidate can write about) • Do not be afraid to make suggestions for improvement or give constructive criticism • When writing peer obs, use dept criteria to write evaluative comments (not just 1-pg summary) • Use Senate Review Form 2010-2011 primer for tenure and recontracting.ppt

  10. Sample Criteria for Peer Obs • Good organization of subject matter, including appropriate pacing and adherence to departmental syllabi and policies • Effective communication • Knowledge and enthusiasm for subject matter and teaching • Positive attitudes toward students • Fairness in examinations and grading • Flexibility in approaches to teaching • Appropriate student learning outcomes 2010-2011 primer for tenure and recontracting.ppt

  11. The Process – Senate • Senate T&R Chair voted in and Cmte selected by Senate • Candidate submits 8 folders to Senate (1 Original, 7 copies) • Candidate’s folder gets assigned to one “primary reader” and one “secondary reader” outside dept • Readers review folder very carefully and report to whole Senate T&R Cmte using Senate Review Form • Senate T&R Cmte meets to discuss each Candidate’s folder in detail (this takes at least a week or two, meeting all day long) 2010-2011 primer for tenure and recontracting.ppt

  12. The Process – Senate (cont.) • Senate T&R Cmte performs own substantive review and evaluation (Senate does not “rubber stamp” Dept evaluation) • A “no” vote from Dept Cmte or a possible “no” vote from Senate Cmte, triggers a hearing with Union representation • If needed, hearings are scheduled as soon as possible (Senate T&R Cmte meets with Candidate and with Candidate’s department, each entitled to Union rep) 2010-2011 primer for tenure and recontracting.ppt

  13. The Process – Senate (cont.) • Senate Cmte meets, votes, and writes a summary letter including numerical vote (with majority, dissenting, and abstaining written reports, if necessary) • Senate Cmte Chair and Candidate sign summary evaluation letter • Signed summary evaluation letter becomes part of packet forwarded to Provost / President with Candidate’s Original Folder • Candidate collects 7 copies 2010-2011 primer for tenure and recontracting.ppt

  14. The Process – Administration • Dean reviews Candidate’s folder and issues a recommendation to the Provost / President (Candidate gets copy of Dean’s letter) • Provost / President reviews Candidate’s folder and all forwarded recommendations; then notifies Senate Cmte and Candidate • Tenure is conferred at December Board of Trustees meeting and begins in September of Year 6 of service 2010-2011 primer for tenure and recontracting.ppt

  15. Criteria for T&R • University-wide Criteria: Defined by the collective bargaining agreement and summarized at both the Provost’s and Senate’s websites (see T&R Memorandum of Agreement available for download) www.rowan.edu/president/senate/ committees/index.cfm?id=28 • Departmental Criteria: Each Department approves T&R criteria, interpreting common university criteria in own department • Due dates: See T&R MOA 2010-2011 primer for tenure and recontracting.ppt

  16. Contents of a Folder (see T&R Mem of Agreement) • Completed Checklist with page numbers • Departmental info (terminal degree, T&R criteria, role of Dept Chair, specific criteria for peer obs) • Personnel resume (basic vita) • Candidate’s self-assessment in four areas • Student evaluations and peer observations, and Candidate’s responses • Departmental evaluation • Copies of all previous evaluations • Optional supplemental material (one Supplemental Folder) 2010-2011 primer for tenure and recontracting.ppt

  17. Frequent Concerns • General sloppiness, lack of organization, missing page numbers (should show pride in work) • Lack of reflection from Candidate and/or missing responses to student evaluations and peer observations (should provide thorough self-reflection and explanations) • Missing signatures and/or dates throughout folder (argh!) • Missing copies of evaluations from previous review cycles (should include most recent review at back of current folder and others in Supplemental Folder) 2010-2011 primer for tenure and recontracting.ppt

  18. Spring of Year 1 • Submit T&R folder to Department Cmte and College Dean • Note: Bd of Trustees reappoints Year 2 in February before review • Highlight teaching effectiveness (Faculty) or professional performance (Librarians / Professional Staff) • Requirement for Faculty • Include 2 sets of student evaluations and 1 peer observation (from Fall of Year 1) 2010-2011 primer for tenure and recontracting.ppt

  19. Spring of Year 1 (cont.) • Provide self-appraisal (include teaching philosophy) and discuss plans for growth and development in each area: • * Teaching Effectiveness or Professional Performance • * Scholarly and/or Creative Activity • * Contribution to University Community (Department, College, and University service) • * Contribution to the Wider and Professional Community 2010-2011 primer for tenure and recontracting.ppt

  20. Spring of Year 1 (cont.) • Save copies of Year 1 evaluations from Dept Cmte and Dean to include in future folders • Save copies of student evals and peer obs to include in future folders 2010-2011 primer for tenure and recontracting.ppt

  21. Fall of Year 2 • Submit T&R folder to Dept Cmte, Senate Cmte, Dean, and Provost / President • Request recontracting for Years 3 and 4 of service • Provide self-appraisal of Year 1 accomplishmentsin each area: • * Teaching Effectiveness or Professional Performance • * Scholarly and/or Creative Activity • * Contribution to Univ Community • * Contribution to the Wider and Professional Community 2010-2011 primer for tenure and recontracting.ppt

  22. Fall of Year 2 (cont.) • Highlight teaching effectiveness (Faculty) or professional performance (Librarians / Professional Staff) • Requirements for Faculty • Include 2 new sets of student evaluations and 1 new peer observation (usually from Spring of Year 1) • Remember to include written reflective responses to student evaluations and peer observation(s) in folder 2010-2011 primer for tenure and recontracting.ppt

  23. Fall of Year 2 (cont.) • Reflect on strengths and/or areas of improvement noted by Dept Cmte and Dean in Year 1 review • Discuss plans for growth and development in each area, along with means of evaluating success in reaching each goal • * Teaching Effectiveness or Professional Performance • * Scholarly and/or Creative Activity(state Research Agenda) • * Contribution to Univ Community • * Contribution to the Wider and Professional Community 2010-2011 primer for tenure and recontracting.ppt

  24. Fall of Year 2 (cont.) 2010-2011 primer for tenure and recontracting.ppt • Include Year 1 (Spring) evaluativematerialsat back of folder, including * evaluations from Dept Cmte and Dean * first sets of student evaluations and peer observation (from Fall of Year 1) * not copy of entire Year 1 folder • Optional Supplemental Folder can include supporting documentation

  25. Fall of Year 2 (cont.) 2010-2011 primer for tenure and recontracting.ppt DOUBLE CHECK FOLDER: • MOA checklist initialed by Dept T&R Chairperson • Consecutive page numbers • Self-appraisal signed and dated by Candidate • Student evals signed and dated by Administrator or Dept T&R Chair • Peer obs signed and dated by Observer and Candidate • Dept Eval signed and dated by all Dept T&R Cmte members and Candidate

  26. Fall of Year 2 (cont.) • Receive notification in mid- to late-December (check Bd of Trustees meeting minutes) • Save copies of Year 2 evaluations from Dept Cmte, Senate Cmte, Dean, Provost / President to include in future folders • Save copies of student evals and peer obs to include in future folders 2010-2011 primer for tenure and recontracting.ppt

  27. Spring of Year 3 • Request recontracting for Year 5 of service (this is last review before tenure application) • Submit T&R folder to Dept Cmte, Senate Cmte, and Dean • Provide self-appraisal of growth since Year 1 with accomplishments during Year 2 and Fall of Year 3 in each area: • * Teaching Effectiveness or Professional Performance • * Scholarly and/or Creative Activity • * Contribution to Univ Community • * Contribution to the Wider and Professional Community 2010-2011 primer for tenure and recontracting.ppt

  28. Spring of Year 3 (cont.) Recommendations • Consult Dept criteria; discuss how criteria is met by Candidate • Reflect on past goals; discuss accomplishments in each area with respect to prior plans for growth • Reflect on previous evaluations (from Years 1 and 2) from Dept Cmte, Senate Cmte, Dean, Provost / President; discuss accomplishments in each area with respect to any previously noted concerns • Discuss growth 2010-2011 primer for tenure and recontracting.ppt

  29. Spring of Year 3 (cont.) Reflection on Teaching • teaching techniques and/or practices that have worked well • things Candidate is working on adjusting and how adjustments are turning out • possible reasons why things have worked or not worked • ways Candidate is addressing student feedback (explain any low scores) and issues/suggestions from peers • evidence of growth 2010-2011 primer for tenure and recontracting.ppt

  30. Spring of Year 3 (cont.) Reflection on Scholarship • list of work accomplished with clearly indicated dates (especially since last review) • stage at which work is completed (submitted, accepted, etc.) • brief description of scholarly work (research agenda) • description of quality of work (tier/rank, acceptance rate, etc.) • help reviewers outside department thoroughly understand 2010-2011 primer for tenure and recontracting.ppt

  31. Spring of Year 3 (cont.) Reflection on Univ Contributions • service provided, committee work (especially since last review) • brief descriptions of type of service and responsibilities (for reviewers outside committees to understand) Reflection on Wider Contributions • list of memberships in professional organizations • brief descriptions of level of involvement in organizations • brief descriptions of consultancies, service to the community, etc. 2010-2011 primer for tenure and recontracting.ppt

  32. Spring of Year 3 (cont.) • Discuss plans for growth and development in each area, along with means of evaluating success in reaching each goal • * Teaching Effectiveness or Professional Performance • * Scholarly and/or Creative Activity (state Research Agenda) • * Contribution to Univ Community • * Contribution to the Wider and Professional Community 2010-2011 primer for tenure and recontracting.ppt

  33. Spring of Year 3 (cont.) Requirements for Faculty • Include new sets of student evaluations (generally 2 per semester from Fall of Year 2, Spring of Year 2, Fall of Year 3) • Include new peer obs (generally 1 per semester from Fall of Year 2, Spring of Year 2, Fall of Year 3) (previously 1 new peer observation from within past 12 months) • Remember to include written reflective responses to student evaluations and peer observation(s) in folder 2010-2011 primer for tenure and recontracting.ppt

  34. Spring of Year 3 (cont.) 2010-2011 primer for tenure and recontracting.ppt • Include Year 2 (Fall) evaluativematerialsat back of folder, including * evaluations from Dept Cmte, Senate Cmte, Dean, and Provost / President * sets of student evaluations and peer observation (from Spring of Year 1) * not copy of entire Year 2 folder • Include Year 1 (Spring) evaluativematerials in Supplemental Folder

  35. Spring of Year 3 (cont.) 2010-2011 primer for tenure and recontracting.ppt DOUBLE CHECK FOLDER: • MOA checklist initialed by Dept T&R Chairperson • Consecutive page numbers • Self-appraisal signed and dated by Candidate • Student evals signed and dated by Administrator or Dept T&R Chair • Peer obs signed and dated by Observer and Candidate • Dept Eval signed and dated by all Dept T&R Cmte members and Candidate

  36. Spring of Year 3 (cont.) • Receive notification in mid- to late-June (check Bd of Trustees meeting minutes) • Save copies of Year 3 evaluations from Dept Cmte, Senate Cmte, Dean to include in future folders • Save copies of student evals and peer obs to include in future folders 2010-2011 primer for tenure and recontracting.ppt

  37. Spring of Year 3 (cont.) • Note: In next review (tenure), reviewers will look for how Candidate meets personal goals and addresses issues raised in eval letters from Dept, Senate, Dean, etc • Pay attention to strengths and areas of improvement noted in evals (work on during Year 4) ! • Make sure scholarship is up to par (“state college and university” status changing to “research university”) 2010-2011 primer for tenure and recontracting.ppt

  38. Fall of Year 5 • Submit T&R folder to Dept Cmte, Senate Cmte, Dean, and Provost / President • Request recontracting for Year 6 of service with tenure • Provide self-appraisal showing evidence of effectiveness and excellence in each area: • * Teaching Effectiveness or Professional Performance • * Scholarly and/or Creative Activity • * Contribution to Univ Community • * Contribution to the Wider and Professional Community 2010-2011 primer for tenure and recontracting.ppt

  39. Fall of Year 5 (cont.) Recommendations • Consult Dept criteria; discuss how criteria have been met by Candidate • Reflect on past goals; discuss accomplishments in each area with respect to prior plans for growth • Reflect on previous evaluations (from Year 3) from Dept Cmte, Senate Cmte, and Dean; discuss accomplishments in each area with respect to any previously noted concerns (do not leave any concerns unanswered) 2010-2011 primer for tenure and recontracting.ppt

  40. Fall of Year 5 (cont.) Reflection on Teaching • teaching techniques and/or practices that have worked well • things Candidate has worked on adjusting and how adjustments turned out • possible reasons why things have worked or not worked • ways Candidate has addressed student feedback (explain any low scores) and issues/suggestions from peers • evidence of growth 2010-2011 primer for tenure and recontracting.ppt

  41. Fall of Year 5 (cont.) Reflection on Scholarship • list of work accomplished with clearly indicated dates • stage at which work is completed (submitted, accepted, etc.) • brief description of scholarly work (research agenda and progress since last review) • description of quality of work (tier/rank, acceptance rate, etc.) • help reviewers outside department thoroughly understand 2010-2011 primer for tenure and recontracting.ppt

  42. Fall of Year 5 (cont.) Reflection on Univ Contributions • service provided, committee work • brief descriptions of type of service and responsibilities (for reviewers outside committees to understand) Reflection on Wider Contributions • list of memberships in professional organizations • brief descriptions of level of involvement in organizations • brief descriptions of consultancies, service to the community, etc. 2010-2011 primer for tenure and recontracting.ppt

  43. Fall of Year 5 (cont.) • Discuss plans for growth and development in each area, along with means of evaluating success in reaching each goal • * Teaching Effectiveness or Professional Performance • * Scholarly and/or Creative Activity • * Contribution to Univ Community • * Contribution to the Wider and Professional Community 2010-2011 primer for tenure and recontracting.ppt

  44. Fall of Year 5 (cont.) Requirements for Faculty • Include new sets of student evaluations (generally 2 per semester from Spring of Year 3, Fall of Year 4, Spring of Year 4) • Include new peer obs (generally 1 per semester from Spring of Year 3, Fall of Year 4, Spring of Year 4) (previously 1 new peer observation from within past 12 months) • Remember to include written reflective responses to student evaluations and peer observation(s) in folder 2010-2011 primer for tenure and recontracting.ppt

  45. Fall of Year 5 (cont.) 2010-2011 primer for tenure and recontracting.ppt • Include Year 3 (Spring) evaluativematerialsat back of folder, including * evaluations from Dept Cmte, Senate Cmte, and Dean * sets of student evaluations and peer observation (from Fall of Year 2, Spring of Year 2, Fall of Year 3) * not copy of entire Year 3 folder • Include Year 1 (Spring) and Year 2 (Fall) evaluativematerials in Supplemental Folder

  46. Fall of Year 5 (cont.) 2010-2011 primer for tenure and recontracting.ppt DOUBLE CHECK FOLDER: • MOA checklist initialed by Dept T&R Chairperson • Consecutive page numbers • Self-appraisal signed and dated by Candidate • Student evals signed and dated by Administrator or Dept T&R Chair • Peer obs signed and dated by Observer and Candidate • Dept Eval signed and dated by all Dept T&R Cmte members and Candidate

  47. Fall of Year 5 (cont.) • Receive notification in mid- to late-December (check Bd of Trustees meeting minutes) • Save copies of all evaluations for self 2010-2011 primer for tenure and recontracting.ppt

  48. Tips for Candidates • Carefully read MOA and checklist (also see Senate Review Form) • Familiarize self with Dept guidelines • Make a strong case for tenure; prove deserving of lifetime employment and financial commitment from university (show pride in work) • Keep and include all evaluations and letters from Dept Cmte, Senate Cmte, Dean, Provost, and President for all years • Keep and include all student evals and peer obs for all years 2010-2011 primer for tenure and recontracting.ppt

  49. Tips for Candidates (cont.) • Provide thorough self-reflection, explanation, and documentation of work and growth in all four areas • If planning to use your T&R folder also for Promotion in the year you apply for tenure (Year 5), state such in your T&R folder and follow the guidelines for each of the four areas in the Promotion Memorandum of Agreement • T&R and Promotion remain two separate processes, but you may use the same application folder (beginning AY 2009-10) 2010-2011 primer for tenure and recontracting.ppt

  50. Tips for Candidates (cont.) • Do not leave anything open for questioning by multiple reviewers outside Dept (respond to any and all issues raised in letters from most recent previous review cycle) • Clearly indicate dates of accomplishments • Consider providing a 2-5 page “executive summary” of highlights of accomplishments (esp since most recent previous review) at front of folder 2010-2011 primer for tenure and recontracting.ppt

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