Reading and Writing COE: Updates, Instruction, Inclusion Bank, and Submission WERA December 2012

1. Reading and Writing COE: Updates, Instruction, Inclusion Bank, and SubmissionWERA December 2012 Lesley Klenk Amanda Mount COE OSPI staff

2. What we will cover today Welcome A quick overview of changes to policy and eligibility for the COE New guidelines for the Reading and Writing COEs Discussion of the Reading and Writing COE Inclusion Bank Required Online submission for reading and writing Calendar Contact information WERA, December 2012

3. New Science/Math COE Specialist We are pleased to announce that Kim Andersen will be joining the COE team. • Expertise as a high school mathematics teacher • District experience as a Mathematics and Science TOSA developing assessments aligned with the K-8 mathematics state standards • An understanding of the Math COE as a Math COE scorer WERA, December 2012

4. Changes to policy and eligibility for the COE For January 2013 and June 2013 ONLY, 12th grade students may take the HSPE only one time and not pass before being eligible to submit a Reading or Writing COE Students can only submit one COE per content area Reading and Writing COEs are required to use the online COE system for submission WERA, December 2012

5. June submission 11th graders may submit reading and writing collections in June They must meet the requirement of having taken the HSPE two times with one attempt being in a prior school year. WERA, December 2012

6. Stipend The COE stipend for eligible, sufficient and on-time collections continues to be $200.00. Districts receive the stipend in their apportionment check approximately two months after the submission date. WERA, December 2012

7. New guidelines for the Reading COE A minimum of six work samples and a maximum of eight Three to four work samples must be literary and three to four work samples must be informational Three questions (one per strand in a genre) in each work sample A minimum of two targets from each strand represented across the entire collection Two on-demand samples—one literary and one informational WERA, December 2012

8. A minimum of six work samples and a maximum of eight The decision to move to six to eight work samples was made after examining data collected from several years: • Fewer work samples will not impact student’s meeting standard • Less work time on tasks in classroom and provide more time for instruction of the critical skills • Integration of the new requirements increased the validity of the assessment WERA, December 2012

9. Three to four work samples must be literary and three to four work samples must be informational Requiring an equal number of literary and informational work samples allows the student to show a breadth of reading skills across the two genres. Intentional instruction of both genres is now strongly suggested as half of the performance is literary and half is informational. Functional texts in the inclusion bank match CTE and real world reading. WERA, December 2012

10. Two on-demand samples—one literary and one informational • Two tasks or work samples must be ‘On-Demand.’ • These tasks are designed to be completed in a single class period under the supervision of an educator. • Any inclusion task may be selected by the teacher or student as ‘On-Demand.’ • An on-demand work sample in each genre provides a touchstone for the entire collection. • Scorers are better able to make judgments about literary texts and informational text understanding in student work. • Encourages students to apply their skills to lifelong passages that they will encounter over time. WERA, December 2012

11. New Writing COE Requirements Most Writing COE requirements stay the same. Revisions include: • No fewer than three expository work samples and no more than four expository work samples • No fewer than three persuasive work samples and no more than four persuasive work samples • Writing collections must include at least one expository and one persuasive on-demand work sample • Work samples cannot include any outside resources — no research papers. WERA, December 2012

12. New Requirement for both Reading and Writing COEs Students may not work on their collection at home. Educators must provide a space and teacher supervision for all work on tasks. Students may work on extended time work samples in multiple settings in classrooms or supervised locations. Teachers must review student work frequently to ensure all work is the student’s authentic work. WERA, December 2012

13. The Reading and Writing Inclusion Bank • Includes all new passages, tasks, and prompts your students can select and submit in their COE • Is a protected set of assessments that can only be used by COE educators • Includes carefully selected passages, tasks, and prompts that have been developed and “vetted” through a specific process • Aligns with the Washington State content standards and offers choices to students • What is the result? A stable set of assessments that are equally rigorous, consistent in format, and thoroughly scorable. WERA, December 2012

14. Rules for Using the Reading and Writing Inclusion Bank All passages, tasks, and prompts are written to ensure equity in passage difficulty, interest to students, and alignment of questions with reading targets Inclusion Bank passages, tasks, and prompts are already loaded into the Online COE and are easily accessible Passages, tasks, and prompts cannot be used in instructional settings. Teaching the skills is appropriate, but classroom discussion about the content, or practicing the questions, or peer editing and/or discussion of the tasks/prompts is not allowed. WERA, December 2012

15. Extended Time Response An “extended time” response is: Completed over more than one class period or session. Supervised by a teacher or education professional. May not be taken home. Allows the students multiple opportunities for editing and revisions. While there is some opportunity for appropriate teacher assistance the work on the extended response needs to be that of the student. WERA, December 2012

16. What kind of feedback is allowed on extended time? • Extended-time feedback is different than assistance in that it involves one on one work with a student. • Each student gets feedback from a teacher. • Appropriate feedback is helping students through re-teaching and restructuring instruction. • Teachers should not write on the student work samples. WERA, December 2012

17. What kind of feedback is allowed on an on-demand task? There should be no feedback or answering student questions on an on-demand task, supervision of the student only. WERA, December 2012

18. Augmentation • Students who are eligible to submit a Reading or Writing augmentation collection will be notified after scoring has completed. • April 24th, 2013 is the augmentation submission date. • Augmented collections must be submitted in the subsequent scoring window as the original collection. WERA, December 2012

19. Online and Classroom Questions Can I print out the passages for my students? Yes you can. Treat them like test materials. Collect them at the end of class and do not allow anyone to make copies of them Can my students write or word process their answers and then copy and paste them into the Online COE boxes? Yes. We’d prefer that the students gain confidence and answer right in the boxes, but you decide when they are ready. Can I choose the passages for either individual students or my whole class and explain why I chose those passages? No. Part of the selection of the passages is matching the themes/main ideas with your students’ own interests. It is not about your interests… WERA, December 2012

20. Required Online Submission of Reading and Writing COE Ease of Use: • Eligibility status is indicated so you can problem solve ahead of time. • All work is done on the computer with teacher and student log-in. • Collections cannot be submitted until they have met all sufficiency requirements. • All passages and tasks are pre-loaded into the system. • No binders, no forms, no mailing to the scoring center. Quick start guide, Step by Step Instructions and Self Help Tutorials can be found at: www.coe.k12.wa.us WERA, December 2012

21. New Tool to Check Eligibility Teachers and administrators can now check student eligibility for COE using the newest tool that has been added to the online COE. Information can be viewed on screen or exported to an Excel spreadsheet. Remember, all students are able to start a COE regardless of eligibility status but only students who are eligible will be able to submit. With this new tool districts will be able to identify students with eligibility issues and resolve those issues before submission time. WERA, December 2012

22. Exemptions If your district has a circumstance prohibiting them from transitioning to online submissions you are required to request an exemption from the use of the online system. Terms of receiving an exemption: A single submission date only Stipend reduction from $200 to $100 per collection Collections must be shipped with a carrier that provides tracking information such as UPS or FedEx to ensure that ESD 113 receives the collections Districts must maintain a district record of shipped collections, by student name and content area Online COEs must be submitted for at least three students WERA, December 2012

23. Extenuating Circumstances An extenuating circumstance is a situation that has caused a student’s completed collection to miss a scoring window although all eligibility and sufficiency criteria have been met. If a district can provide documentation of the circumstances by which the student’s COE was not scored, a review panel will determine if the extenuating circumstance warrants scoring the COE at a later date. Examples of extenuating circumstances include: • Administrative error or irregularity • Unexpected/Severe medical situation/Serious illness • Lost/missing COE materials WERA, December 2012

24. COE reading and writing calendar WERA, December 2012

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26. Call for Scorers • Reading COE Scoring • February 4-8 then 11-15 • Writing COE Scoring • February 19-22 • February 25-28 • Mathematics COEScoring • March 4-8, 11-15, 18-22 We provide an hourly rate only. The scorer application can be found at: www.coe.k12.wa.us WERA, December 2012

27. COE Technical Support ESD 113 provides support for the Reading and Writing Online process: Monday through Friday 8 am to 5 pm Email coe@esd113.org Call 360-464-6708 WERA, December 2012

28. Contact Information Lesley Klenk, COE Program Administrator Email: lesley.klenk@k12.wa.us Phone: 360-725-6330 Amanda Mount, COE Operations Specialist Email: amanda.mount@k12.wa.us Phone: 360-725-6037 Technical Support for the Online Reading and Writing COE Email: coe@esd113.og Phone: 360-464-6708 WERA, December 2012