Enhancing Special Education Forms for Improved Usability and Process Efficiency

1. OSDE-SES SPECIAL EDUCATION FORMS

2. Outline • Development of new forms • Summary of changes to the forms • Process Guide (August 2013)

3. Key Ideas • Key Idea #1: REDUCE REDUNDANCY • Key Idea #2: INCREASE USABILITY • Key Idea #3: EMPHASIZE PROCESS

4. Forms • Developed in Conjunction with Handbook Revision Meetings FORMS

5. Forms Summary FORMS

6. Forms Summary • Review of Existing Data (Form 3) • Page 1: Expanded “Specify Presenting Concerns” to allow for input of “Other Information”: Note to include new RED/MEEGS Evaluation Data Form FORMS

7. Forms Summary • Review of Existing Data (Form 3) • Removed “Building/Site Level Review of Existing Information” and replaced with “Background Information”: • Also removed “Screening” and Medical Information: - Can be entered on the RED/MEEGS Evaluation Data Form FORMS

8. Forms Summary • Review of Existing Data (Form 3) • Added space for comments/justification on “Team Group Recommended Action”: • Added “Suspected Primary Disability Category” with dropdown menus: FORMS

9. Forms Summary • Multidisciplinary Evaluation and Eligibility Group Summary (Form 5) • Modified “Type of Evaluation”: • Removed gray boxes and inserted condensed SLD procedures: FORMS

10. Forms Summary • Multidisciplinary Evaluation and Eligibility Group Summary (Form 5) • Re-titled Summary as “Eligibility Determination” and added Disability: FORMS

11. Forms Summary • Individualized Education Program (Form 7) – Present Levels • Inserted non-attendance box: FORMS

12. Forms Summary • Individualized Education Program (Form 7) – Services Page • Increased some spacing • Removed individual boxes for “Supplementary aids and services”, “Program modifications”, “Supports for personnel”, and “Location/Class/Settings” : FORMS

13. Forms Summary • Individualized Education Program (Form 7) – Transition Pages • Revised layout: For students assessed by alternate achievement standards, include short term objectives/benchmarks. GOAL(S) ACTIVITIES/SERVICES PEOPLE DATE FORMS

14. Forms Summary • Individualized Education Program (Form 7) – Transition Pages • Added “Course of Study” to first section: and removed boxes: • Added “Curriculum Participation”: FORMS

15. Forms Summary • Individualized Education Program (Form 7) – Signature Page • Increased some spacing • Removed “State and Districtwide Assessment Programs” • Revised bottom check boxes; added LNH Scholarship and OSD/OSB: FORMS

16. Forms Summary • Individualized Education Program (Form 7) – Assessment Page • Previously optional; includes participation and accommodations: Test and Window Accommodations Dropdown Area FORMS

17. Forms Summary • Seclusion and Physical Restraint (Form 14) • Now one form/one page: • Can be use for multiple incidents: • Detailed information in one box: FORMS

18. Forms Summary • Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments (Form 12) • Now only one page: R R R R R All boxes checked YES FORMS

19. Forms Summary • Reevaluation/Continuation of Eligibility (Form 5RC) • Replaces the need for a MEEGS: • Must be used in conjunction with RED: • One page checklist: FORMS

20. Forms Summary • RED/MEEGS Evaluation Data • Now one form for both: Top: Bottom: FORMS

21. Forms Summary • ACE Alternate Determination(Form13) • Result of HB 1756 and recent rule changes • Form is optional • OAAP only: • One form per subject: FORMS

22. Forms Summary • Record of Access (Form 1) • Added “Print Name” in first column: FORMS

23. Forms Summary • Notification of Meeting (Form 6) • Added “Electronic Delivery”: • Added non-attendance notification: FORMS

24. Forms Summary • Parent Consent (Form 4) • Added page 2 from Written Notice: • Page 2 now includes a line for initials: FORMS

25. Forms Summary • Parent Consent (Form 4) • Changed “Access Public Benefits”: • Added: • Removed “IEP team attendance: Excusal”: - Previously stated: (Must be obtained each time the public agency attempts to access; must be voluntary on the part of the parent(s).) - Now appears on “Present Levels” page of IEP. FORMS

26. Forms Summary • Written Notice (Form 8) • Added “Electronic Delivery”: • Added “Services”: • Added “and Rationale” and removed “Reason for the Proposal or Refusal”: • Removed page 2: - Now appears on Parent Consent (Form 4). FORMS

27. Forms / Process Guide • Understanding the forms and process within a particular context. • This guide is in development and sections will be posted as they are completed. PROCESS GUIDE

28. Forms / TA Guide PROCESS GUIDE

29. Forms / Process Guide PROCESS GUIDE

30. Access • Process Guide and Forms: • http://ok.gov/sde/ • Hover over “Services” • Select “Special Education” - http://ok.gov/sde/special-education • Scroll down to “Helpful Information” and select “Resources for Educators” -http://ok.gov/sde/documents-forms ACCESSING PROCESS GUIDE AND FORMS