The Office of Licensing and Monitoring (OLM)

1. The Office of Licensing and Monitoring (OLM) Quarterly Provider Meeting January 9, 2014 & January 16, 2014

2. Welcome

3. Monthly Safety Report

4. New Safety Reports New Safety Reports The Office of Licensing and Monitoring made changes to the Monthly Safety Report formerly the IV-E Report.

5. New Safety Reports • The new Safety report can be found on the Office of Licensing and Monitoring website. http://www.dhr.state.md.us/blog/?page_id=8669 • Click the Provider Resources tab on the left. Under the Forms heading: • CPA COMAR Safety Monthly Report • RCC COMAR Safety Monthly Report

6. Safety Report Email • Document in the subject section of the email the agency name. • Label Safety Report excel document the agency name, month and year of report. • Document on the Safety Report your agency’s name. • Sample Agency Name: Friday Childcare Agency

7. Safety Report • Providers who submit their agency’s monthly Safety Report by the due date ( 10th of each month) but you notice an error(s), then the program will have five (5) State business days to submit an UPDATED monthly report.   • The additional five (5) State business days is only allowed if that month’s report was submitted on or prior to the due date of the 10th. • CPA homes:  Please pay close attention to some COMMON ERRORS:  future dates; incorrect dates of birth; missing dates of birth; missing household members; using dates of births for inspection, medical & clearance dates. • RCC and CPA (TFC & ILP):  Please pay close attention to some COMMON ERRORS:  future dates for clearances; inaccurate dates.

8. Safety Report (cont.) • It is the provider's responsibility to submit timely and accurate  monthly reports. • Common errors can be found using the filter in Microsoft Excel. • For questions regarding RCC monthly reports, please contact Helen Murray-Miller, 410-767-7198, Helen.Murray-Miller@maryland.gov.   • For questions regarding CPA (TFC and ILP) monthly reports, please contact Adele Black, 410-767-7743, Adele.Black@maryland.gov.

9. Safety Report Changes Residential Child Care Program/Child Placement Agency Safety Report Hire date is now Start date Start date means the date on which the employee began to accrue salaried hours; The date on which a board member was appointed; or the date on which a volunteer or intern began to serve.

10. Residential Child Care Programs Safety Reports

11. RCC Safety Reports Changes OLM added a Comment column to address clearance barriers and clarification

12. Child Placement Agencies Safety Reports

13. CPA Safety Reports Changes • OLM added a column to the employee roster tab. • The Employee Assignment column is for agencies with TFC and ILP programs. • The Employee Assignment column is where the agency will designate whether the employee is TFC or ILP or both.

14. CPA Safety Reports Changes • OLM added a column to the CPA Home Roster tab. • The comment column is where agencies will document clarification or if the agency has multiple TFC programs, please specify which program(s) this home is associated. In addition, please indicate if the CPA home meets COMAR requirements for mother/infant foster care, if appropriate.)

15. Corrective Action Letter Regarding the monthly safety reports, providers will receive a corrective action letter for: • lateness, • non-submission, or • non-compliance.

16. Frequently Asked Questions The Frequently Asked Questions document is located on the Office of Licensing and Monitoring (OLM) website: http://www.dhr.state.md.us/blog/?page_id=8669

17. New Evaluation Report Form REVIEW OFPERSONNEL RECORDS

18. Restraints • Receive daily incident reports, enter data into Access • database, and review individual reports for restraints. • Review, Compile, and Submit Monthly Data for DHR • Secretary, OLM Executive Director and other staff. • Comparison of data based on contract RCC type (i.e. • DETP, Developmentally Disabled, Group Home, High • Intensity, Psychiatric Respite, and Teen Mother • Program).

19. Budgets Due January 15, 2014

20. Rate Setting Process

21. Residential Child Care Certification

22. THE END