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Appeal Phase Workflow 2010: Reports and Points - CCP Central Organization Plan

Plan and coordination for the appeal phase involving working groups, report finalization, promotion evaluations, and opinion preparation. Detailed process for handling appeals, plenaries, and intermediary groups.

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Appeal Phase Workflow 2010: Reports and Points - CCP Central Organization Plan

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  1. Comité Central du Personnelréunion de préparation et de coordinationREC recours 2010

  2. Workflow of the appeal phase 1.Appeals against the report Appraisal report finalised WorkingGroups JAPC AA 2.Appeals against the points Promotion report finalised Central WorkingGroups JAPC AIPN

  3. 3+ Organisation levels • CPEP JAPC (plenary) AD and AST • Issue opinion to Appeal Assessor (for reports/level) and to AIPN (for points) • Plus intermediary group preparing plenaries • JWGGdT Joint Working Groups AD and AST • Prepare opinions of the CPEP on reports and/or performance levels • No points • NEW: • Central Joint Working Groups AD and AST • Prepare opinions of the CPEP on points only

  4. CPEP - JAPC • Final plenary instance • Can modify proposals prepared by both types of working groups • Joint Working Group (level and reports) • Central Joint Working Group (points) • An ‘intermediary working group’ of the CPEP prepares every plenary session and if necessary written procedure(for ex on the Rules of Procedure)

  5. CPEP - JAPC Working plan (only indicative): • Mid July (not yet confirmed): written procedure on JWG opinions that were ‘unproblematic’ • Mid September: plenary session for JWG results • Mid October: final plenary session (s) on points and leftovers from JWGs • November: promotions

  6. Joint Working Groups • 11 AD and 7 AST JWG • 2000+ appeals • (roughly 60% AD and 40% AST) • Against reports and/or Performance levels Vertically organised: By groups of DGs 2 RP + 2 Admin representatives Each JWG will treat ca 100+ appeals If necessary, more JWG can be organised Appeals automatically refferred to Central JWG for points

  7. Composition of the 11 JWG AD CPEPAD Working Group 1 ---------------------- RELEX DEL Working Group 8 ---------------------- DGT, EPSO, IAS, OIB, PMO, SCIC Working Group 2 ---------------------- AIDCO, DEV, ECHO, TRADE Working Group 5 ---------------------- ENTR, TREN Working Group 9 ---------------------- AGRI, EMPL, MARE, REGIO Working Group 3 ---------------------- COMP, EAC, ELARG, JLS Working Group 6 ---------------------- ECFIN, ENV, MARKT, SANCO, TAXUD Working Group 10 ---------------------- INFSO, RTD Working Group 4 ---------------------- ADMIN, BEPA, BUDG CAB, COMM, OLAF, OSP, RELEX, SG, SJ Working Group 7 (Luxembourg) ---------------------- DIGIT, ESTAT, OIL OPOCE, Working Group 11 ---------------------- JRC

  8. Composition of the 7 JWG AST CPEPAST Working Group 1 ---------------------- AIDCO, DEV, ECHO, ELARG, RELEX, RELEX DEL, TRADE Working Group 5 ---------------------- JRC, RTD Working Group 2 ---------------------- COMP, EAC, ECFIN, ENV, JLS, MARKT, SANCO, TAXUD Working Group 6 ---------------------- AGRI, EMPL, ENTR, MARE, REGIO, TREN Working Group 4 (Luxembourg) ---------------------- DIGIT, ESTAT, OIL, OPOCE Working Group 3 ---------------------- BEPA, BUDG, CAB, COMM, HR, OLAF, OSP, SG, SJ Working Group 7 ---------------------- DGT, EPSO, IAS, INFSO, OIB, PMO, SCIC

  9. Joint Working Groups Working plan: Starting early July to early September No meetings in August Each JWG meeting is organised by the president Secretariat provided by HR of one DG concerned (but only observer) Full SysPer access to all staff in the relevant category (AD or AST) and DGs Final decision on appeals taken by Appeal Assessor (DG)

  10. CENTRAL Joint Working Groups 1 AD and 1 AST JWG Horizontally organised: By grades 3000+ appeals Of which 1200+ before the summer Dealing with points only • Appeals against points starting before the summer • Appeals against report, after JWG, JAPC, AA opinion etc finished: as of September 3 RP and 3 Admin Members plus a pool of ‘suppleants’

  11. CENTRAL Joint Working Groups Each Central JWG will have to deal with almost all appeals in its category (except where highest number of points) Work starts early July, ends mid/end October Full SysPer access to entire category in COM for comparison purposes Final decision taken by AIPN (DG HR)

  12. QUORUM requirements • Joint Working groups 2+2 • Central Working groups 3+3 • Suppleants may participate without vote

  13. Preparation • Suppleants will need to be ready to step in sometimes at short notice • Therefore please follow the prep meetings, training efforts etc of CCP, material of your JWG or your Central WG EVEN IF SUPPLEANT!!! • A3 tables will help to provide overview • BUT: are by no means compulsory!!!

  14. New Rules of Procedure • Following new Implementing Provisions: • For CPEP • For JWG and Central JWG • Prepared by CPEP group intermediaire • Broad agreement • Art 5 clearly states that JWG role is NOT limited to procedural verification!!!!! • Can be voted in written procedure by CPEP (2/3 majority requirement)

  15. How to work • Prepare scrupulously – familiarise with SysPer • Read the appeals, job descriptions, objectives • Compare with others in the DG / the same grade • You are in a (structurally weak) negotiation situation • Only with excellent preparation you can obtain tangible results • Avoid discussing ‘the system’, but concentrate on the cases before you

  16. Disagreement • Mark it under ‘minority positions’ in the form that will be handed out, and make sure it is in the PV. • Wording proposals are available for the most frequent and notorious cases • Give a clear opinion in the ‘comments’ section – don’t limit yourself to the ‘standard’ opinions

  17. A few iron principles • Remember: • We only can deal with cases of colleagues who introduces an appeal, even if in the course of our work we detect other grave inconsistencies • When demanding the Appeal Assessor to eliminate an inconsistency (option « j » on the draft standard opinions); be clear in the comments • the appellant must not be worse off after the appeal than before – if DG reduces wording instead of increasing (for free, out of quota) performance level this would be the case!

  18. Coordination CCP • Please organise yourself with prep meetings before meeting • Please keep CCP informed through coordinators AD and AST • In case of a major problem/disfunctioning of a working group please inform without delay the CCP

  19. THANK YOU!!! • For your time • For your dedication • For your negotiation skills • For your feedback to the CCP • For your cooperation • For what you will obtain for colleagues THIS IS A HARD JOB – AND WE’LL GET IT DONE!

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