Mid-State Regional Transition Coordination Site

1. Mid-State Regional Transition Coordination Site This Webinar is made possible through funding provided by the New York State Office of Vocational and Educational Services for Individuals with Disabilities (VESID)

2. Transition Self-Study Review State Performance Plan Indicator #13 Marianne Murphy Nancy Hinkley, Mid-State Transition Coordination Site www.edi.cornell.edu A D V A N C I N G T H E W O R L D O F W O R K

3. www.edi.cornell.edu Employment and Disability Institute 2 Transition Self-Study Review The Teleconference host has the controls to this conference. The host will be on shortly. Press *6 on your phone to mute Press *7 to unmute voice.

4. Webinar Training Materials Download the following materials • NY State “School District Self- Review Monitoring Protocol” • Step-by-Step Overview • Indicator #13 Process Checklist www.ilr.cornell.edu/edi/p-transition-events.cfm

5. Find your way to course materials (www.ilr.cornell.edu/edi/p-transition-events.cfm) Go to - EDI Web Site Find - Areas of Expertise Find - Educational Achievement and Transition Click on - Mid State Transition Coordination SiteClick on - ResourcesClick on - Trainings & Events - Online Trainings Click on - Webinar Resources

6. Mid-State Transition Coordination Site Marianne Murphy, Project Coordinator Nancy Hinkley, Project Specialist Michele Cowen, Conference Support Jeffrey Trondsen, Technology

9. Part I. Preparation for the Review • Changes in IDEA • State Performance Plan Indicators • Measuring Transition in the IEP • Indicator #13 • Resources for the Review • Documenting the Review Process • Assembling the Review Team • Selecting a Random Sample of IEPs

10. Part II. Review-CAP-TransQUAL • The IEP Evaluation process • “look at’s” and “look for’s” • Establishing inter-rater agreement • Conducting the IEP analysis • Compiling results & aggregating scores • Informing and Documenting the CAP • using TransQUAL

11. Part III. Implementation - Follow up • Planning for implementation, measurement, and progress checks • Integrating the Transition CAP with other district planning documents • Submitting the required data via the State PD system • Future considerations for Continuous Improvement

12. The thoughts and opinions expressed in this and future programs are those of the trainers and do not necessarily reflect the viewpoints or official policy positions of the New York State Education Department, Cornell University, Mid-State or Hudson TCS, and/or any other state or federal agency. The information, materials and technical assistance are intended solely as informal guidance and are neither a determination of legal rights or responsibilities, nor binding on any agency with implementation and/or administrative responsibilities for programs discussed

13. This Webinar contains • prerequisite information for the • Mid-State Transition Site Workdays Shaded area represents the Mid-State Transition Coordination Site Region

14. Mid-State Transition Workdays • Herkimer, Madison & Oneida BOCES • September 28 • Jeff-Lewis, Oswego • October 16 • Cayuga, OCM • October 23 • TST, BT, some Cayuga • November 13

15. Transition Coordination Sites • Contact information for all TCS Regions in NYS may be found at this web link: http://www.vesid.nysed.gov/specialed/transition/tcslist.htm

16. Part I. Preparation for the Review

17. Part I. Preparation for the Review • Changes in IDEA • State Performance Plan Indicators • Measuring Transition in the IEP • Indicator#13 • Documenting the Review Process • Assembling the Review Team • Selecting a Random Sample of IEPs

18. What is the “State Performance Plan?” • The State Performance Plan (SPP) is a plan created by New York State in response to Federal (US) Government mandates included in the latest IDEA (2004) reauthorization regarding special education state performance measurement and accountability. • The State Performance Plan addresses data collection for 20 performance Indicators. These 20 Indicators are measured in every state

19. What is “Indicator #13”? • Indicator #13 of the State Performance Plan requires the State to annually report the percentage of youth age 15- 21 with IEPs that include coordinated, measurable annual IEP goals and transition services that will reasonably enable the student to meet measurable post-secondary goals.

20. How is the Percentage Reported? • This percentage is obtained through the self- study review process completed by the representative sample of all the districts in NYS each year. The percentage reported by the districts is publicly reportable data, as is the total percentage for the entire state.

21. When do we report? • For NYS, six of these measurement areas are new to our data collection efforts. The federal government has allowed us to collect data on those 6 Indicators with a sampling system. Each district in NYS will report on one of the six new Indicators each year for the first six years of the SPP.

22. The sampling schedule may be found at: http://www.vesid.nysed.gov/sedcar/sppschedule. html

23. What Is the goal of Secondary Transition Requirements? • To put a plan of action into place, before the student exits school, that ensures a seamless movement from school to various post-secondary settings, and to prepare the student for post-school life. • To “reasonably enable” the student to be successful in achieving their Measurable Post Secondary Goals.

24. Need more information regarding “Indicator #13”? • Go to the State Performance Plan web site and read over the information regarding I#13. The web site address is • http://www.vesid.nysed.gov/specialed/spp/Indicators/13.htm

25. Part I. Preparation for the Review • Changes in IDEA • State Performance Plan Indicators • Measuring Transition in the IEP • Indicator #13 • Resources for the Review • Documenting the Review Process • Assembling the Review Team • Selecting a Random Sample of IEPs

26. State Protocol Self-Review http://www.ilr.cornell.edu/edi/p-transition-wb-ind13.cfm

27. The Self-Review Monitoring Protocol • Contains all the core materials for conducting the review. • Main packet guides you through the process. • Attachment 1 is a check sheet to guide you through the review sequence. • Attachments 2-4 are worksheets to use during the review. Read this packet thoroughly long before the actual review

28. Other Resource Materials • Listing of other I#13 resources on this webinar resource page – check SED – VESID site for most recent editions of their materials. • Additional resources are listed on our web pages, including other webinars. • Your Transition Coordination Site (TCS) can direct you to many resource materials, depending on your needs.

30. Frequently Asked Questions (10/1/2006) State Performance Plan Indicator #13 Self-Review re: Transition Content in IEPs

31. State Performance Plan State Web Site for schedules and information http://www.vesid.nysed.gov/sedcar/sppschedule.html

32. Step-by-Step Overview of the Review Process

33. Step-by-Step Checklist

34. Documenting the Self-Review • Keep all review materials for seven years (until after the next review cycle) • Random selection process (number list or whatever used) • Include the copies of the 30 IEPs with the individual review sheets clipped to them. • Completed Attachments 2-4 – include team member listing • Improvement Plan and other relevant information, including follow-up materials.

35. Part I. Preparation for the Review • Changes in IDEA • State Performance Plan Indicators • Measuring Transition in the IEP • Indicator #13 • Documenting the Review Process • Assembling the Review Team • Selecting a Random Sample of IEPs

36. Assembling the Transition Review Team • Cross Discipline Representation • Large enough to help guide implementation and monitor quality • Teacher and Administrative Leadership

37. Selecting a Random Sample of IEPs • Use current list of classified students 15-21 • Include ALL students for whom your district has jurisdiction – BOCES, alternative placements, residential institutions, etc. • Use a true random selection process – see VESID site for assistance • Document the process

38. Random Number Table http://www.vesid.nysed.gov/sedcar/randomno.htm

39. Part II. Review-CAP-TransQUAL

40. Part II. Review-CAP-TransQUAL • The IEP Evaluation process • “look at’s” and “look for’s” • Establishing inter-rater agreement • Conducting the IEP analysis • Compiling results & aggregating scores • Informing and Documenting the CAP • using TransQUAL

41. The review focuses on requirements in the following areas • Participation of the student in transition planning • Post-secondary goals • Present levels of performance and transition needs • Annual goals • Transition activities • Statement of responsibilities of the school district and participating agencies 

42. “Look At’s” and “Look For’s” • Look at the IEP only • Look at different sections for specific Issues • Sections are listed by the Issues on Attachment 2 • The 1st group of Four Issues have one set of Look At’s and Look For's, while the 2nd group of Four Issues uses a slightly different set

43. I. Transition Services Needs Measurable Post Secondary Goals and Annual Goals Attachment 2 Sections are listed by the Issues 4 Issues and regulations per Section with “Look at’s” and “Look for’s”

44. II. Transition Services Section II has another set of issues with different “Look For’s” and “Look At’s”

45. Individual Student Record Review Form Attachment 3 Each IEP reviewed requires an individual copy per IEP reviewed

46. Individual Student Record Review Form Yes / No Compliance Comments 8 Regulations and Issues

49. Part II. Review-CAP-TransQUAL • The IEP Evaluation process • “look at’s” and “look for’s” • Establishing inter-rater agreement • Conducting the IEP analysis • Compiling results & aggregating scores • Informing and Documenting the CAP • using TransQUAL

50. Attachment 3