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HR Symposium April 13, 2011

HR Symposium April 13, 2011. Agenda. Open Enrollment & Special Enrollment Retiree Health Care Task Force House Bill 129 ERB Resolution: ARP Election 2011UNM Summer Youth Hire Program. Open Enrollment & Special Enrollment for Dependents Up to Age 26. Brenda De la Peña, Benefits Services.

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HR Symposium April 13, 2011

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  1. HR SymposiumApril 13, 2011

  2. Agenda • Open Enrollment & Special Enrollment • Retiree Health Care Task Force • House Bill 129 • ERB Resolution: ARP Election • 2011UNM Summer Youth Hire Program

  3. Open Enrollment & Special Enrollment for Dependents Up to Age 26 Brenda De la Peña, Benefits Services

  4. Agenda • Open & Special Enrollment • Enrollment Periods • Proof Documentation Requirement • Enrollment Communications • Information Sessions

  5. Open Enrollment • Open Enrollment (OE) • One time a year opportunity • All Benefit-eligible employees can make changes to: • Medical • Dental • Vision • Accidental Death & Dismemberment Insurance • Added dependents require proof documentation for enrollment • Changes made during OE will be effective July 1, 2011

  6. Special Enrollment for Dependents Up to Age 26 • Special Enrollment • 30 day enrollment mandated by Healthcare Reform • Benefit-eligible employees may add adult dependent children for the following reasons: • Coverage ended • Coverage was denied or dependent was not eligible • Coverage of children ended before attainment of age 26 • Applies to Medical, Dental, and Vision • Proof documentation is required for enrollment • Changes made during Special Enrollment will be effective July 1, 2011

  7. Enrollment Periods • Open Enrollment • Wednesday, April 27 – Wednesday, May 11 • Online enrollment only via LoboWeb • Special Enrollment for Dependents Up to Age 26 • April 27 – May 27(Overlaps with OE) • Online enrollment only via LoboWeb - April 27 – May 11 • Paper enrollment form only - May 12 – May 27

  8. Proof Documentation Requirement • Required if adding a dependent • Examples available on Open Enrollment Web page • Required documents must be submitted to HR Service Center by 5:00 pm on Thursday, June 30, 2011 • Failure to submit documentation by designated time will void dependent enrollment

  9. Enrollment Communications & Resources • Email notices from the Division of Human Resources • Mailing to home addresses of all benefit-eligible employees • Dedicated Open Enrollment Web page providing enrollment information, links to details, OE sessions, plan design changes, and rates • Service Center Support: 277-MYHR(6947) and 277-HRPR(4777)

  10. Information Sessions • Open Enrollment information session times and locations will be posted on Human Resources Open Enrollment Web site • Benefits office is available for department presentations • Minimum attendance of 10 employees

  11. Questions & Contacts • For questions about this presentation, please contact: Brenda De la Peña Sr. Employee Benefits Specialist Phone: 277-MYHR(6947) Email: bdelapen@unm.edu

  12. Retiree Health Care Task ForceReport and Recommendation Elaine Phelps, Benefits & Employee Services

  13. Retiree Health Care Environment at UNM • Approximately 600 early retirees with dependents are covered on UNM medical plan. • Early retiree premiums mirror active employee contributions • Retiree medical claims cost far exceed those of active employees • Governmental Accounting Standards Board (GASB) • Requires postemployment benefits to be reported on financial statements • In 2007, liability was $92.3 million • By 2009, liability was 131.9 million

  14. Task Force Charge • Consider alternatives for addressing rising health care costs for UNM’s retiree population. • Evaluate retiree health care eligibility criteria. • Analyze the ratio of premium to claims for early retirees. • Recommend health care options that more closely reflect the cost of health care for the retiree population. The Task Force was asked to:

  15. Process and Alternatives Process • Faculty, staff, retiree, and administrative representatives discussed and reviewed relevant information and options. Alternatives • Healthcare Analytics provided cost projections for 14 options in three categories. • Benefit Eligibility • Premium Contributions • Policy Changes and Clarifications

  16. Recommendations Benefit Eligibility • Establish new eligibility rules for individuals hired after July 1, 2011. • Age requirement of 60 years & 20 years of service or 65 years & 7 years of service • A ‘safe harbor’ will protect individuals who must retire early due to a disability (as determined by the ERB).

  17. Recommendations Premium Contribution • Premium contributions will shift 5% effective July 1, 2011. Typical contribution: • Premiums will incrementally shift 1% per year for FY13-FY17. • Premium shift is not associated with any potential increases attributable to rising premium costs. • By FY 2017, a typical premium contribution will be 50/50.

  18. Recommendations Policy Changes and Clarifications • Effective July 1, 2016, employees must be enrolled in UNM’s Medical Insurance five consecutive years immediately preceding retirement. • Employees must enroll within 60 days from retirement and maintain continuous coverage thereafter to remain eligible.

  19. House Bill 129 Elaine Phelps, Benefits & Employee Services

  20. Return to Work (RTW) Employees • House Bill 129 will require return to work employees to contribute to the ERB

  21. ERB Resolution: ARP Election Elaine Phelps, Benefits & Employee Services

  22. ARP Election • An ERB resolution will allow previous members of the ARP who switched to the defined-benefit plan to switch back.

  23. 2011 UNM Youth Summer Hire Program Norma Dye, Recruitment Services & UNMTemps

  24. 2011 UNM Youth Summer Hire Program highlights • Who Qualifies? • High school youths • Undergraduates from other colleges and universities • Graduate students from other colleges and universities • Timeline: • Follows APS and UNM Summer break schedules • The online 2011 UNM Youth Summer Hire Program Overview has specific dates for the various programs

  25. 2011 UNM Youth Summer Hire Program highlights (cont’d) • Purpose: • To promote young adult success and learning • To introduce youths to the university environment • Benefits: • Provides valuable work experience for New Mexican youths (and may be their first work experience) • Provides the opportunity to gain work experience in a flexible environment • Provides the opportunity to work for one of the largest employers in New Mexico

  26. 2011 UNM Youth Summer Hire Program highlights (cont’d) • Externally-funded programs • Program works with outside organizations to promote diverse hiring of young adults • Participants are paid by the outside organizations • Internally-funded program • Youths are requested by departments through UNMJobs • Participants in this program are paid by the hiring department

  27. 2011 UNM Youth Summer Hire Program highlights (cont’d) • Departments utilize UNMTemps request process in UNMJobs for the internally-funded program • Used to hire students either competitively or non-competitively • Benefits: • Shorter turnaround time • Reporting capabilities and transparency • Support Center staff available to answer questions

  28. Process to Hire • Complete the request form found on the UNMJobs Web site Click on UNMTemps Request

  29. Process to Hire (cont’d) Choose title: Youth Summer Prog Wkr1 Youth Summer Prog Wkr2 Youth Summer Prog Wkr3

  30. Process to Hire (cont’d) Click: Position Details Tab Note: Use TS pooled position # Note:Choose Org # “STA” Complete all required fields

  31. Process to Hire (cont’d) Click: Funding Tab Enter Index Code Always Choose: 20P0-Temporary Salary Gen for the Labor Account Code

  32. Process to Hire (cont’d) Enter comments – this is where you will enter name and contact info if “request by name” hire; then click CONTINUE TO NEXT PAGE >>

  33. Process to Hire (cont’d) “Save Action Without Submitting” (to be submitted later) or “Approve” and CONTINUE

  34. Process to Hire (cont’d) • Recruitment Services/UNMTemps will follow up with departments on status of hire • Participant will be contacted to create application and apply for position on UNMJobs • Participant will be provided details and general information on the assignment sheet

  35. Tools Available • HR Web site • http://hr.unm.edu/employment/unm-youth-summer-hire-program-2011.php • Includes the following: • 2011 UNM Youth Summer Hire Program Overview • Frequently Asked Questions

  36. Support Center Assistance • HRPR Support Center 277-HRPR (4777) Help for departments • HR Service Center 277-MyHR (6947) Help for applicants

  37. Open Forum Questions

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