Equitable Recruitment: A Recruitment Process for Multiple Academy Schools

1. Equitable Recruitment: A Recruitment Process for Multiple Academy Schools February 13 and 14, 2012 Angie Kania Coordinator, AOIT Lighthouse Academy Hoover High School, San Diego akania@sandi.net

2. Why necessary? • Hoover has 5 academies/SLC’s competing for 9th grade students • Some academies accused of “skimming off the top” • Students and parents needed to be presented with clear choices • Coordination with counseling staff, articulation processes and master scheduling personnel

3. Five Stages of Equitable Recruitment Create an Interest Formwith all academies listed—after academy presentations 9th grade students will mark 1st, 2nd, 3rd for academy participation Create a recruitment schedule to visit all 9thGrade ELA classes; Remind 9thgrade teachers of classroom presentations Schedule a date on master calendar for all academy presentations-- target grade 9 classrooms 1 Train academy students to present Conduct recruitment presentations in 9th grade ELA Classes Collect Interest Forms from all 9th grade students 2 Academy director meets with 9th grade students who marked academy as first choice, interviews and gives students academy application 3 Keep all original Interest Forms in a binder for all academy coordinators to reference Give each academy coordinator copies of Interest Forms marked “First Choice” for their academy

4. Stages of Equitable Recruitment Continued Academy coordinator generates a master list of all 9th grade students admitted to their academy Generate a master list of 9th grade students and what academy they have joined. Copies to all counselors, coordinators and VP- master schedule All coordinators meet to review recruitment lists; make adjustments and balance if necessary 4 During articulation, counselors use master list of 9th graders to ensure each student is enrolled in the correct academy and courses. 5 Acceptance letters out to 9th grade students New student/parent Orientation June, August or September

5. Make sure recruitment process fits into the School’s Master Calendar and Articulation Schedule of the Counseling Office • Start Now for Next Year: work closely with VP of master scheduling to ensure academy courses and teachers are correct • Attend the Master Calendar meeting(s) to ensure academy recruitment is scheduled for Jan. or Feb. • By August coordinators confirm students are enrolled in proper courses • Sept. or Oct: Begin working closely with counseling office to coordinate new cycle of recruitment • Hold monthly academy coordinator meetings to determine your school’s recruitment process and academy trouble-shooting • Invite counselors to ensure recruitment process fits with their articulation schedule • Invite VP who does master scheduling • Invite Principal • Invite all academy coordinators • Develop a timeline