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Parts of the Record Book

Parts of the Record Book. Oklahoma Report Form (mostly quantitative) Section I-A – Project Work What have you done in this project? 2 pages Section I-B – Lessons Learned What have you learned in this project? 1 page Section II – Leadership Experiences 2 pages

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Parts of the Record Book

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  1. Parts of the Record Book

  2. Oklahoma Report Form (mostly quantitative) • Section I-A – Project Work • What have you done in this project? • 2 pages • Section I-B – Lessons Learned • What have you learned in this project? • 1 page • Section II – Leadership Experiences • 2 pages • Section III – Citizenship Experiences • 2 pages • Section IV – 4-H Awards • ½ page • Section V – Non-4-H Experiences • ½ page • 4-H Story (More qualitative than quantitative) • up to 6 pages • Photo section • Up to 3 pages, except for the Photography Project

  3. Oklahoma 4-H Report Form • Designed to report facts and figures • Based on linked text boxes • When the end of the field is reached, no more information will be displayed

  4. Section I-A Project Work • 4-H Project Work – 15 points • Concise summary of work done as a 4-H member in the project • Should show growth in number and complexity of activities • Other Project Work – 5 points • Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings • Other Project Work DOES NOT mean you add work you have done in other 4-H projects – it refers to work you’ve done related to your project in other organizations and/or settings

  5. Statements

  6. Charts and Narratives

  7. Other Project Work

  8. Section 1-B – Learning Experiences • Reflect age-appropriate knowledge and skills • Show growth in technical expertise and skill • Generally listed in chronological order • Relate to project objectives – some objectives can only be met by “learning by doing”

  9. Learning – specific and progressive

  10. Section II – Leadership Experiences • 4-H Leadership – 15 points • Relates directly to the project reported. • Projects led, organized or assisted. • 4-H is visible as “lead” organization. • Other Leadership – 5 points • Leadership in other 4-H projects. • Use of 4-H Leadership skills to benefit other organizations/groups.

  11. What is Leadership? • Helping an individual on a one-to-one basis. • Helping several individuals with a project in a group situation (presenting a workshop, demo or speech). • Helping individuals learn through project promotion (displays, distributing literature). • Planning, organizing, implementing and evaluating a program or activity. • Serving as leader for a project club or regular club. • Serving as a committee chairman or officer. • Representing your group at a leadership conference (State 4-H Roundup, D.C. Trip, etc.)

  12. Leadership is probably not… • Exhibiting at the fair (Project Work) • Setting up chairs for an event (perhaps Citizenship) • Giving a speech or demonstration (unless others are being taught how to give a speech)

  13. Considerations: • Try to have a balance between “project leadership” and “other leadership.” 4-H LeadershipNon-4-H Leadership Organized a 4-H beef project Reporter for Oklahoma Junior club; conducted 4 meetings a year. Angus Association. Led tote bag sewing workshop for 1st Assisted Family and Consumeryear 4-H members. Science instructor in 8th grade sewing class.

  14. Leadership – Grouped by years or type of activity.

  15. Section III - Citizenship Experiences • 4-H Citizenship – 15 points • Community service projects/activities related to the project reported that are organized by/through 4-H • Individual service activities representing 4-H • Other Citizenship – 5 points • Community Service related to other 4-H projects • Community projects organized by other groups

  16. What is Citizenship? • Participation in service learning activities • Activities that foster greater understanding of community issues • Donations, community fund raisers, food or clothing drives etc. • Involvement in special causes – Heart Association or Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc. • Remember, true citizenship is not just picking up trash – it takes the 4-H’er to a higher level of maturity, creativity and understanding

  17. Citizenship is probably not… • Teaching a workshop (leadership) • Giving a talk or demonstration (unless the purpose is to get support for a service project) • 4-H Citizenship is not what you do as a member of your church youth group (but could be reported as other citizenship)

  18. Leadership vs. Citizenship • Dozens of record books each year confuse these terms • When you are leading or organizing a project, it goes in leadership, even if you are leading a community service project • Examples: • Leadership • Organized a calendar drive for two nursing homes • Citizenship • Donated 15 calendars to calendar drive for two nursing homes

  19. Citizenship Separate “4-H” from “other”

  20. Section IV – Awards • 5 points of overall score • Project-related 4-H accomplishments • Significant awards/trips • OK to summarize or group similar types of recognition • Not to exceed ½ page • May be chronological or in order of importance

  21. Section V – Non-4-H Experiences • 5 points of overall score • Include all significant participation in groups/activities outside of 4-H • If project-related activities have been reported in other sections, do not repeat • Show important awards/participation in other organizations • Summarize or group similar types of recognition • Not to exceed ½ page

  22. Awards/Other Activities

  23. The 4-H Story – 15 points • Project Growth – 5 points • Document change over time in skill, ability, numbers, etc. • Personal Growth – 5 points • Examples of how 4-H and this project have impacted the member and others • Application of 4-H knowledge and skills – 5 points • Examples of leadership and service and application of skills in other settings

  24. The 4-H Story • Complements the facts in the Oklahoma Report Form • Shares the member’s feelings • Tells who, what, when, where, why and how the facts in the ORF came to be • Must be double spaced • Must be no more than 6 pages

  25. Photo Section – 5 points • Suggested Pictures • 1 page of project work • 1 page of leadership activities • 1 page of citizenship activities Photography books only – up to 10 additional pages to illustrate technique/skill • 3-4 pictures per page • Up to 6 pictures if digitally cropped and captions printed as one unit • Descriptive Captions • Attractive Presentation • If digitally creating your photo pages, DO NOT DISTORT PHOTOS!

  26. A good photo section: • Shows member engaged in a variety of activities • Action pictures are always best! • Illustrates growth by showing member at different ages • Uses good captions • Avoid starting each caption with “Here I am….”; “I am….”; or “This is me doing…” • Don’t state the obvious. Explain what is going on and how it affected your project. • Don’t repeat yourself in the same caption. Remember, your space is limited. • Do not write as if you are talking about yourself to someone else. • For example: “David is shown planting a test plot of corn,”sounds strange if you are David.

  27. Do Not Do

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