Staff Senate

1. Staff Senate 2009-10 Open Meeting May 4, 2010 – TETC 153

2. Agenda I. Welcome II. Staff Senate/Council of Univ. System Staff Update- Jackie Eberts/Todd Smith III. SU Consortium Update – Elizabeth Curtin IV. Legislative Update – Scott Jensen V. Budget/Finance Update – Betty Crockett VI. Human Resources Update – Marvin Pyles VIII. Question/Answer period

3. Staff Senate Elected Members • Jackie Eberts, Chair/CUSS Exempt Rep. • Paul Gasior, 2nd Chair • Todd Smith, 3rd Chair • Karen Wilson, Secretary • Carol Barr, CUSS Non-Exempt (NSTCB) Rep. • Lisa Gray • Lucy Hearn • John Hickman • Mary Luke • Shelia Murray

4. DO YOU UNDERSTAND WHAT SHARED GOVERNANCE MEANS? “Share” means : a part or portion belonging to, contributed by or owed by a person or group. “Governance” means: the act, process or power of governing and the state of being governed. The legal authority for both CUSS and the shared governance structures on all of the USM campuses comes from the MD Ann. Code. Education Article 12-201(a). Our BD of Regents were required to establish four shared governance advisory councils to the Chancellor including CUSS, CUSF, Student and the Presidents.

5. Continued: The MD General Assembly directed these councils serve in an advisory capacity to the Chancellor and make reports/recommendations to the BOR under 12.201(b). To implement 12-201, the BOR under its Bylaws , Article VI, set forth procedures for CUSS participation to the BOR. These By-laws re-affirm the statutory, advisory purpose of the Councils (staff, faculty, student and presidents). The role of CUSS is further amplified in BOR Policy I-6.00, Policy on Shared Governance in the University System of MD and I-3.50, Constitution of the

6. Continued: Council of University System Staff. Each institution was to have cooperatively developed written processes and formal structures to provide for our own internal governance structure. In addition, the President and administrators were charged, at each institution, to regularly consult with the institution’s shared governance bodies, in accordance with accountability plans developed collaboratively by the participants, approved by the BOR and reported on annually to the Chancellor.

7. Continued: Conclusion: We have been given an excellent opportunity to be involved in decision making on each of our campuses and to have a meaningful, advisory voice. What/how we use this opportunity determines how effective we can be both on our campus and within the USM and to make certain our voice is heard regarding the various staff issues that arise. The only way our shared governance system will work is to have employees such as yourselves participate and commit to its purpose in our everyday work environment.

8. Do you know who the CUSS Represent? The Council of University System Staff Represents over 8000 staff (exempts, non-exempts-nstcb, and contingent employees) system wide.

9. 2009-10 CUSS Goals & Objectives • Become more visible throughout the USM • Let our voice be heard more in Annapolis during legislative session as it pertains to USM funding and employee benefits • Communicate more often with our campus constituency • Stay on top of any staff issues that surface

10. Do You Know Who the Staff Senators Represent? • We represent about 624 (of the 911) staff employees campus-wide. • The constituencies are made up of Exempt, Non-exempt (NSTCB) and Contingent I/II staff.

11. 2010 Staff Senate Goals • Create more and better communication with our campus constituency • Become more visible on campus • Advocate participation in our shared governance structure

12. FY-2009-10 Accomplishments • Restructuring of the SU BOR Award Nomination and submission process • Worked with the President and Exec. Staff in finalizing the Temporary Salary Reduction Plan (FY-2010) • Successfully held an automated staff vote for the Colleges Against Cancer Smoking Ban proposed by the Student Government Association; Results of the vote were submitted to the SU Consortium as 1 of the 3 voting bodies • Assisted in organizing the new SU Consortium and its Coordinating Committee (executive structure) • Successfully held a staff satisfaction automated survey on the FY-2010 Temporary Salary Reduction (331 responses) and submitted a formalized report to the president

13. Accomplishments Continued • Working with Exec. Staff on the administration of FY-2011 Furlough Plan • Maintain updated/current Staff Senate website • Organizing and sponsoring an “Employee Appreciation Day” (scheduled for June 9, 2010) • UDS luncheon $4.00 • Door prizes • 25% Book Rack Store Discount ( 1 day only) • Employee of the Year Award • Other special discount programs

14. Staff Senate Communications and Elections Paul Gasior 2nd Chair Todd Smith 3rd Chair

15. Elections – Paul Gasior (2nd Chair) • We have 4 seats up for election on the Executive Committee: • 2 Exempt seats, • 1 Non-Exempt NSTCB seat, and • 1 Contingent seat • All 4 seats have the same voting rights • Nominations can be submitted to Paul Gasior after May 21, 2010 through early June. • Elections will be held online in mid-July, 2010. • Please look for an email from Paul with details.

16. Communications – Todd Smith (3rd Chair) Surveys • 2 online surveys were taken this past year • Campus Smoking Ban • Initiated by SGA. • Staff voted 64% for / 36% against, with 170 respondents. • Furlough Survey – 331 respondents • Highlights: • 16% very satisfied and 45% satisfied with fairness of the plan. • Most people were satisfied with closing 3 extra days at Winter Break and the 5 days at Spring break. • 79% thought it better to close campus for furlough days.

17. Communications – Todd Smith (3rd Chair) Staff Senate Websitehttp://www.salisbury.edu/campusgov/staffsenate/ • Updated information • Link to Furlough survey report to President • Meeting minutes and schedule • Suggestion box

18. Salisbury University Consortium (formerly known as the University Forum) Lisa Gray, Chair Elizabeth Curtin, 2nd Chair Jackie Eberts, Staff Senate Chair Craig Clark, Faculty Senate Chair SGA President + 1 Rep.

19. Consortium Committees • Traffic, Safety, Building & Grounds • Cultural affairs • Facilities Management Advisory Committee • Committee on Cultural Diversity • Fiscal Advisory Committee • Government Relations Committee • Committee on Wellness • Information Technology Committee (L.Gray working with M. Pyles to determine which committees may have non-exempt (STCB) representation.)

20. Reorganization • Last fiscal year 2009, By-laws were revised and rewritten • Faculty Senate, Staff Senate and SGA all approved By-law revisions for the new Salisbury University Consortium • Faculty, Staff and Student elected members to serve on the 8 consortium committees

21. Elections • Each representative body (faculty, staff and student) will soon, if not already, be holding elections for committee vacancies on the consortium committees • Volunteer to be nominated to serve on a committee in the upcoming weeks

22. Consortium Website • The Consortium website has been updated with the following: • New By-laws • Committee descriptions and members Visit www.salisbury.edu/campusgov/ for all of the latest information

23. Addn’l Presentations • Legislative Update – Scott Jensen • Budget/Finance Update – Betty Crockett • Human Resource Office Update – Marvin Pyles

24. Question/Answer/Comment Period Thank you for attending and being a part of our shared governance at Salisbury University!