Partnering in Practice

1. Partnering in Practice Photo credit: Michael Vosburg Carol L. Cwiak Marc Khatchadourian (Filling In For Dustin L. Jensen) North Dakota State University

2. Presentation Overview History & Partnership Opportunities (pre-grant) Grant Application Process A Few Tips… Benefit to EM Hi Ed Program Ready Campus Initiative Additional Objectives & Community Partnerships

3. History & Partnership Opportunities (pre-grant) • Disaster Resistant University (completed 2007) • Student Group Projects • Interns – on and off campus • Faculty Presentations • Local school district – REMS K-12 grant

4. Grant Application Process • Came through DRU listserv – academic side • Used K-12 experience to inform NDSU process • Partner letters – operational side • Proposal review – all partners • Many hours devoted to understanding the submission process/system with on-campus protocols

5. Grant Application Process • Time invested: 80+ hrs. faculty 60+ hrs. grad students 30+ hrs. operational team • Time investment breakdown: ~ 20% - researching prior awardees ~ 60% - writing the application ~ 20% - internal process, partners, etc.

6. A Few Tips… • Read every single bit of guidance that comes with the grant and mark it up (make sure you have met all the requirements prior to submission) • Review successful applications • Have others read it critically for consistency, clarity and conformity • Do not wait until the last minute

7. Benefit to EM Hi Ed Program • Faculty serve as P.I.s on the grant • 4 grad student assistantships funded as part of grant activity • Solidified academic/operational partnership • Heightened academic program profile across campus • Greater awareness about emergency management across campus with staff, faculty and students

8. North Dakota State University –Ready Campus Initiative (NDSU-RCI) Funded on year 2 -$412, 352 Dual supervision Project Director – NDSU alumnus Included weather radios Included outreach to other institutions Included broader awareness piece

9. RCI Project Goals Complete a comprehensive emergency management plan Provide training to students, staff, faculty and community members Integrate emergency management policies, procedures and protocols Conduct a series of exercises to test plan assumptions Increase the number of NIMS courses completed by key NDSU employees

10. Crisis Management Response Team (CMRT) Critical infrastructure departments represented (i.e., primary responsibilities are critical to operations): • Command Section (President’s Cabinet) • University Police and Safety Office • Facilities Management • Media Relations • Finance and Administration • Student Life • Student Health Services • Information Technology

11. RCI Team Integration with CMRT RCI Team (grad students): • Embedded within CMRT departments • Single point of contact • Foster relationships • Become trusted advisors • Gently move Ready Campus agenda

12. RCI Phase One Activities

13. RCI Phase Two Activities

14. Phase One Overview Risk and Vulnerability Assessment: • Identify Potential Hazards/Events/Interruptions • Prioritized by Score • FREQUENCY + IMPACTS x LIKELIHOOD = Total Risk Score

15. Mitigation Measures Identification of vulnerabilities to department staff/students/employees and mitigation activities: Examples: • Physical: • Smoke detectors/alarms/fire suppression • Security cameras, card readers • Visibility in stairwells • Policy: • Prioritization of snow removal • Additional security presence • Threat assessment team

18. Response Procedures Compilation of checklists: • Protocols • Procedures • Communications • Mission Critical Tools/Equipment

19. Recovery Continuity of Operations Planning (COOP) • Purpose: • Ensure impact and recovery time is minimal • Methodology: • Identifying Critical Functions, Critical Resources, Critical Infrastructure • Establishing Redundancies • Unique challenges to continuity planning in Higher Education

20. Interruption Alternatives Key Questions? • What do you need to do your job? • Who will provide/replace your necessary equipment? • Do you have a back up vendor? • What if you need additional assistance? • Do you have MOUs

21. Comprehensive Emergency Management Plan Utilizing the above planning steps we develop an all-hazards EOP capable of delivering mission essential information useful in all phases of emergency management operations

22. Phase Two Overview Training Goals: • Inform NDSU students, staff, and faculty of safety considerations for the home, office and classroom. • Open Training (CERT, NWS SkyWarn) • Closed Training (Threat Assessment, DHS Soft Target, NIMS/ICS 300 and 400)

23. Phase Two Overview Exercise Goals: Test planning assumptions utilizing: • Drills • Table Tops • Functional Exercises

24. Phase Two Overview • Integration into key campus publications • Awareness campaigns • Ready Campus Summit

25. Additional Objectives and Community Partnerships • NWS StormReady Program • Support of Hi Ed EM legislative agendas • Piloting FEMA Course L363 in June • ND NG full-scale hazmat exercise in August • Sandbagging safety video • Subject matter expertise and panel for “Quarantined” • EM PSA Program • Preparedness Expo/Ready Campus Summit

26. Carol L. Cwiak, J.D., Ph.D. Assistant Professor/Internship Coordinator Emergency Management ProgramNorth Dakota State University (701) 231-5847Carol.Cwiak@NDSU.edu Dustin L. Jensen Emergency Management Project Director University Police & Safety Office North Dakota State University (701) 231-8598 Dustin.Jensen@NDSU.edu Marc Khatchadourian Ready Campus Initiative Team Member (414) 861-7366 Marc.Khatchadourian@NDSU.edu