US Postal Service, Private Carriers, and Campus Mail

1. MailAt Cornell US Postal Service, Private Carriers, and Campus Mail

2. Mail Arrives & Departs Cornell Buildings by Three Sources

3. The US Postal Service – Delivers & Picks Up every business day except postal holidays at designated campus building mail stops. *They Maintain Campus Blue Boxes at Posted Times. • Private Carriers UPS & Fed Ex – Pick Up per their customers requests at campus mailrooms and offices. Drop off per building requirements. *They Maintain their Drop Boxes at Posted Times. • Campus Mail Service – Delivers & Picks Up unstamped mail (internal and meter mail) every business day at designated building mail stops.

4. About Mailrooms and Mail - • Not all Campus buildings receive mail directly, some share mailrooms with adjacent buildings. • US and Campus Mail is delivered unsorted to buildings. • The wait time between mail delivery and distribution will vary depending on the daily mail volume and mailroom staffing situation. • Mail sorting and distribution in buildings is not standard across campus. Processes can be unique to a building’s staff, set up, and security requirements. • Not all Buildings/Departments have dedicated mailroom staff and instead rely on their regular staff’s availability to process mail. • Most Campus buildings do not have a secured mail area, check your mailbox/slot regularly.

5. Carrier Drop Boxes Provide Convenience but Check the Carrier Websites for Type and Times of Service and For Location Changes USPS Blue Box Locations BRADFIELD /EMERSON MVR, 245 GARDEN AVE Uris Hall, 1 TOWER RD 600 THURSTON 331 PINE TREE PHILLIPS HALL ANABEL TAYLOR UPS Box Locations BARTELS HALL DAY HALL SAGE HALL SPACE SCIENCE EHOB, 395 PINE TREE RD ILR RESEARCH FedEx Box Locations ILR Research Building/ Outside Humphrey Service Building/Outside Phillips Hall/Outside 156 Day Hall/Inside Sage Hall/Outside McGraw Hall-central Ave/Inside Rhodes Hall-hoy Rd./Outside • *Website links: • USPS: https://tools.usps.com/go/POLocatorAction.action • FedEx: http://local.fedex.com/ny/ithaca/ • UPS: http://www.mystore411.com/store/list_city/30/New%20York/ithaca/UPS---United-Parcel-Service-store-locations

6. Steps to Facilitate Mail Service: • Check with your supervisor or building coordinator to inquire where: • to pick up your mail • the drop off location is for each service • List your campus address in Workday and the Electronic Directory if you are an employee. For students enter your dorm, or just your service center name, in the Cornell Electronic Directory so mail can be forwarded to you if needed. • Follow Recommended Addressing Formats: • For US Postal Service & Private Carrier Mail To/Return Cornell address should use this format: • Personal Name or Department Name • Cornell University or Department Name (Optional) • Street Address (if available) • Building Name and Room # • Ithaca, NY zip code ( 14853 or 14850 depending on location) • For Campus Mail Use addressing format: • To: (name) • Department: • Building Name: (Do not use Acronyms or Abbreviations) • From: *Campus Envelopes are available for purchase from the Cornell Store and recycled envelopes can be requested from Mail Services at no charge – subject to availability

7. MailForwarding • Moving - • If you leave Cornell, or move to another Campus location, notify your old Mailroom of your new/forwarding address. Mail at Cornell is not received at a central location and the carriers deliver mail to the addressed building. US and Campus Mail is sorted only to the building level, mail can only be forwarded after it’s been sorted to the individual level. • To avoid delivery delays update your address with vendors, subscriptions, and other regular correspondence asap. • If you are on any Cornell mailing lists such as HR Benefits, Faculty, Registrar’s, Alumni Affairs, please update your address in Workday, the Electronic Directory, and contact the appropriate departments. • Mail that is Delivered or Sent to the wrong Building - • US Mail that is determined to have an undeliverable address by the Post Office is called ‘Nixie Mail’. CMS picks up Cornell’s nixie mail from the Post Office every business day and processes it for campus delivery. If the addressee can not be determined the mail is Returned to Sender. • Campus Mail only forwards first class US Mail, we do not generally transport private carrier mail. • UPS and FedEx deliveries should be returned to the carrier driver for forwarding when they stop in again. • Any packages requiring a signature are the responsibility of the signer and should be recorded in a manifest or other accountable method.

8. CornellInternalMailServices • Campus Mail is the official university mail service - Outgoing campus mail is picked up at all accessible mail stops once a day. Properly addressed campus mail is processed within 24 hours or less. • Quick and efficient delivery of campus mail can be made by following these preparation guidelines: • Separate all campus and meter mail from the outgoing US Mail. • Do not use staples to seal envelopes. • Use blue or black ink, or labels (if possible). • Make sure that contents are secure by tucking in the flap or sealing the envelope with tape. This prevents smaller pieces of mail from becoming inadvertently inserted into larger ones during handling. • Band mass campus mailings (25 or more pieces) by building. (For example: 21 pieces to Sibley Hall, 18 pieces to Goldwin Smith Hall, 34 pieces to Mann Library.) Email or call ahead (254-8284) if you have more than one tub. • Use complete campus addresses and avoid abbreviations; many buildings on campus share the same name—for example, Olin Hall, Olin Lab, Olin Library. • Using Campus Mail for the following items is prohibited: • Packages or parcels. • Personal mail (catalogs, greeting cards, food, or other items unrelated to university business) • Books, tubes or odd-sized items • Cash (or other negotiable paper) • Hazardous materials • Cornell Mail Services is responsible for auditing campus mailings for compliance with relevant university policies. Mailings may be reviewed for consistency with these policies. Campus mailings not in compliance can be removed from the mail stream. Contact Mark Hall if you have official Cornell mail that falls in the prohibited list, email: mhh10@cornell.edu or call 254-8283.

9. PersonalMailatCornell • Sending Mail From Cornell • USPS : • The Cornell PostMarket, located in the Cornell Store, is a US Postal Unit that provides USPS postage and services to the public. They accept Cash, Checks, and Credit Cards for payment. • You can drop stamped personal mail into the USPS blue boxes around campus. • Request approval with your mailroom staff before adding personal mail to a buildings outgoing US Mail. • UPS & FedEx : • Thecarriers have campus drop boxes and some buildings/departments allow personal mail to be received and sent by individuals as long as approval is given and the charges are paid personally. • Receiving Personal Mail at Cornell • Is not recommended. It requires approval from your supervisor and mailroom staff before adding to your buildings mail processing volumewhichutilizes Cornell resources. Also, as previously covered in mail forwarding, changing addresses at Cornell is not as efficient, or easy, as regular forwarding. • Campus Mail • Campus Mail is for Official Cornell business only, no personal items are allowed through the internal mail system. Items must fit in a camps envelope and follow the mail guidelines listed on our website: http://transportation.fs.cornell.edu/mail/campusmail/generalinfo.cfm