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Contract Management Life Cycle

Welcome to presentation on Contract Management System ( Primavera Software Solutions) (EPPM & CMS). Contract Management Life Cycle. Project Planning phase. Project Template (Standard project template for tunnels, bridges, roads and signal & telecom)

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Contract Management Life Cycle

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  1. Welcome to presentation on Contract Management System( Primavera Software Solutions)(EPPM & CMS)

  2. Contract Management Life Cycle

  3. Project Planning phase • Project Template (Standard project template for tunnels, bridges, roads and signal & telecom) • Bill of Quantities / Line items( Resources in the project) • Activities • Milestones • Issues / Risks / Thresholds • Calendars • Project Communication • Request for Information • Meeting minutes

  4. Estimation Phase • Creation of Line Items • Estimated Units • Estimated cost • Approval cycle / Review cycle • Selection of Approval type ( sequence/Random) • Selection of Approvers • Identification of Ball In Court (BIC) • Change of Estimation • Selection of Estimation Template

  5. Tender Schedule • Creation of Tender Schedule from estimation • Budgeted Units • Budgeted Costs • Creation of NIT number • Link to Project Schedule • Approval cycle • Standardization of cost code for the line items

  6. Bidding / Procurement process • Tender creation in a centralized repository • Technical specification • General specification • Pre-requisites for qualification • Invitation to Bidders in case of closed tenders • Provision to participate in tender online • Selection of lowest bidder • Classification of general scope, specific scope and alternatives

  7. Awarding of Contract • Creation of contract agreement letter • Creation of Contracts Awarded • Creation of CM code for the contract • Provision to enter price variation • Provision to enter the security Deposit • Provision to enter the contract extension dates • Provision to enter WCT rate • Bank Guarantee Details

  8. Project progress updating • Provision to monitor the selected / critical activities • Provision to update the progress by means of units , % and duration • Approval cycle • Responsible manager • Provision to create a daily/ weekly /monthly report for cumulative reports • Provision to configure the timesheet update type

  9. Billing • Creation of first bill from the Contract Awarded • Ability to view the cumulative cost / units by : • As per last bill • Upto last month bill • This period bill • Baseline cost • Automatic deduction of Mobilization advance • Automatic deduction of security deposit • Automatic calculation of TDS and WCT • Approval Cycle

  10. Contract Renewal / Change Order • Separate module for managing change order of the same contract • Approval Cycle • Addition of change order items into same bill of the same contract • Provision to deduct security deposit for new items

  11. Other functionalities • Separate inbox for each users • Alerting System • Actions to be taken list

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