Welcome!

1. Welcome! Please sign in Check details on sheet…update if necessary Take index card and answer the following: Greatest part of being a mentor Biggest frustration of being a mentor! Thing(s) I hope/need to learn

2. Faithful, Effective and FruitfulMentoring Training Information For 2009-2012

3. Desired Outcome • Faithful, Effective & Fruitful Clergy How to accomplish: Clarity of tasks • Inquiring • Candidacy • Provisional Aligned expectations for dCOM

4. Detroit Annual Conference Mission To provide leadership, connection, and resources to make disciples of Jesus Christ for the transformation of the world.  Vision To ignite and sustain a passionate, spiritual connection with Christ among all peoples in the Detroit Conference.

5. Core Value Our core value is love: We love the Lord our God with all our hearts, souls, minds,and strength and our neighbors as ourselves. This value is commanded by Jesus, inspired by our Wesleyan heritage, including spreading scriptural holiness throughout the land,and witnessed through our integrity, accountability, and inclusiveness.

6. Begin with the End in Mind… • The Mission, Vision and Core Values determine, define and shape the outcomes

7. Core Process of the Annual Conference for Clergy Faithful Effective Fruitful Clergy Leaders Pre-call Certification Evaluation Support Deployment Nurture Exit Recruitment/Discernment

8. Scriptural Foundations Mentoring is found throughout the bible Exodus 18:1, 6-27 1 Kings 19:15-16, 19-21 Ruth 1:7-18 Luke1:39-56 1 Samuel 3 Acts 9, 11

9. Exploring the Call • Calling of leadership • …from God • …of church • …from context

10. Characteristics of Effective Clergy Study has been completed that looks at all aspects that contribute to an effective clergy person. (See www.gbhem.org paragraph on Boards of Ordained Ministry page, Effectiveness Criteria for Clergy) K nowledge S kills A bilities P ersonal characteristics

11. Things to Consider • Race and gender relationships Building successful relationships Building trust Being able to discuss differences Possible barriers See yellow handouts for details

12. The Candidacy Process Certified Candidate Licensing School WPA Local Pastor License OR Continuing Candidacy Commissioned Minister Provisional Period Ordained Deacon Elder

13. Inquiring Candidates • General information and inquiry • Ask questions that help person sort and work on the idea of call • Sense whether or not to encourage them to go to formal search • Consider the KSAPS indicators • Suggest reading Christian as Minister

14. Candidacy Process • Follow process on blue handout • Use www.canapply.gbhem.org • Practice with quick start guide and Introductory PowerPoint • After the $75 fee is received option to get handbook in download or hard copy is given

15. General Board of Higher Education & Ministry, Division of Ordained Ministry Presents An Overview of the New Online Candidacy Application System (OCASv.2)

16. OCASv.2 CanApply.gbhem.org

17. Note: Remember to keep your email address current so you can receive all email notifications about your candidates. Logging in to Access your Contacts The “Forgot Password” link will reset the password and email a temporary password to the user. The user will be asked to change the password for security reasons. Use this link to bookmark (Save to Favorites) this Web page for future use.

18. Inviting a candidate to OCASv.2 To invite a new candidate into OCAS click this button, fill out the information on the screen and then click the “Save & Invite” button at the bottom of the screen. This will save the candidate’s record and send an email invitation to the new candidate. Invite Candidate Button

19. Unlike the previous version of OCAS, candidates will be allowed to access the website well before receiving signatures and paying their candidacy fees. In the OCASv.2 email invitation the candidate will see a link that will take them directly to the password page where they will then choose their own password. In OCASv.2 everyone is responsible for their own email address and password. GBHEM will no longer have access to this information. If a user does not know their password, they can use the “Request Password” on the log-in page. This will be discussed later.

20. After they create and save their password , the candidate will immediately be asked to complete their personal information profile. This profile collects contact and other pertinent information.

21. Note: Remember to keep your email address current so you can receive all email notifications about your candidates. The District Superintendent Signature Phase: When the candidate has completed their personal information profile page and has submitted the application, the District Superintendent will receive an auto-generated email notification requesting their signature . . .

22. Here is a sample email notifying you that a candidate has submitted an application is awaiting your e-signature of approval. Sample email to District Superintendent: 3/1/2010 Dear *******, Your candidate, *******, has successfully completed the online application (Form 101) and is now awaiting your signature. Click the link to go to the Candidacy Online application: https://public.gbhem.org/candidacy/ Thank you. GBHEM Staff.

23. What if I never receive an email? If you do not receive an email do one of the following: Try to log in. If you are unable, your email information is incorrect. Contact the candidacy office to update it. Check to see if your server/firewall is blocking auto generated emails. If so, add CandidacyCoordinator@gbhem.org to your email contact list. This should allow any future emails to arrive safely in your email inbox. The email is not necessary to sign a candidate’s application. • If you have taken these measures and emails for the next candidate does not get pastyour firewall, then you may want to contact your email provider to find out ways to set up your email filter.

24. How do I sign my candidate’s application?

25. Signing a Candidates Application in OCASv.2 There are two ways to sign a candidate’s application. After you have logged in, you will see the candidates that are awaiting your signature. Click on the link in the task column; on the pop-up screen, choose E-sign or Not Approved. To view the Form 101, click the “Form 101” link.

26. Signing a Form 101, Part 1 from Task List in OCASv.2 The other option is to use the task list button shown here. Once the candidate’s task list appears, locate the DS signature link, which is highlighted in yellow on the screen. Click the link to see the pop-up window in the previous slide. Select E-sign or Not Approved. Task List Button

27. How do I Search for a candidate in my district?

28. Searching for a Candidate in OCASv.2 This is the My Candidates tab. Clicking on this button will allow you to search or view the candidates in your district only . My Candidates Button This is where you would go to locate a candidate to discover where they are in the process or send them an email. This will be discussed later.

29. Searching for a Candidate in OCASv.2 To find a candidate, go to the Candidates tab as shown. The list will default to Candidates awaiting your signature. However a DS can search for a candidate manually by choosing “Manual Search” from the drop down list. My Candidate Button

30. How do I change my candidate’s mentor? In the new OCASv.2, a district superintendent can change their candidate’s mentor or add a courtesy mentor to a candidate record which may occur when a candidate is in school in another annual conference.

31. Changing a candidate’s mentor Changing a candidate’s mentor is as easy as 1, 2, 3!! 1.) Click the ASSIGN MENTOR tab and search for the candidate record that you would like to change. You can search by First or Last Name. Choose a name from the list. Assign Mentor Button

32. Changing a candidate’s mentor, continued Changing a candidate’s mentor is as easy as 1, 2, 3!! 2.) Choose the name of the new mentor (or courtesy mentor) from the drop down list. If the candidate has both a Home Conference Mentor and a Courtesy Mentor, this is also where you will toggle between who has active rights to the record. Assign Mentor Button

33. Changing a candidate’s mentor, continued 3.) Click “Submit” at the bottom of the screen. The screen will inform you that your change was successfully made. Assign Mentor Button

34. Important Changes for Candidates in OCASv.2 The next few slides cover some of the important changes that have been made in the OCASv.2 .

35. Users control their own password information. All users will be able to change their own password, or click the forgot password link. Passwords will now be encrypted, and GBHEM will no longer be able to recover passwords.

36. Users Control Contact Information • All users will now be able to maintain their own contact information through the Personal Information tab, including: • Email Address • Name • Phone Number • Primary Mailing Address Personal Info Tab

37. Mentoring Process • Begin process on the GBHEM website www.gbhem.org Follow each step by step of process • Handbook is downloadable! • BOD par. 349 ( pg. 265-6) give definitions

38. How to get to Candidacy Mentor Handbook • Go to www.gbhem.org • Click on MINISRTY tab on top left • Drop down to Boards of Ordained Ministry on the left • Find Steps Into Ordained Ministry on the right side • Pull slider down until you see STEPS INTO MINISTRY • The Candidacy Mentoring Handbook is at the bottom

39. Some details from Handbook • Look over PDF and decide what pages you really need as a hard copy. • Suggest copy at least pages 1-35. • Pages 50-53 give overview • Page 60 preparation ideas to meet dCOM

40. How to get Clergy Mentor Handbook • Go to www.gbhem.org • Go to MINISTRY tab on the top left • Find Board of Ordained Ministry on left side • On right side find Steps into Ministry • On left side Go to Probationers(old term) and click • Under the paragraphs click • Readiness to Effectiveness • Clergy Mentoring Use as a PDF format or run off pages you need

41. Heart of the Matter • As a mentor we are expecting you to build a relationship with your mentee • Need to be aware of what makes a good clergy person • Help your mentee be the best they can be • Site growth points

42. Overview of WPA Process This is a work in progress as we align the process to our desired outcome of Faithful, Effective and Fruitful clergy • Teams are developing practical applications to reach the desired outcome • You are a part of the Certification Section

43. The Big Picture LOCAL CHURCH Nurtures, Listens, encourages, PPRC examines REGISTRAR Train, Interpret, Record Keeping, Reports MENTOR Assist in Discernment, Facilitate Reflection & Growth, Guide & Counsel, Report Candidate GBHEM-DOM Enrollment, Psychological Assessment, Consultant DS Receive Written Application (letter), Nominate Guides & Mentors, Approve Service Appointments dCOM Enlist, Assign Mentors, Examine, Certify BOM Receive Candidate from dCOM, Interview, Defer or Recommend for Provisional membership

44. Role of the District Committee on Ministry Main goal: Is the person FIT for ministry? Role of dCOM in handbook pg. 40-43 What would you like to see the dCOM develop or improve? How can they help you as a mentor?

45. Resources • See www.gbhem.org Take time to explore and discover the wealth of information available on the website • List of sources from Lewis Center for Church Leadership • Go to Churchleadership.com for free, bi-weekly electronic newsletter • Newly designed 360 leadership assessment at www.lpli.org

46. 2012 Registrars’ Contact Information • BOM Registrar:Rev. David Eardley, 336 E Vates, Frankenmuth 48734, reveardley@hotmail.com (989)652-6858 • Local Pastor Registrar: Rev. Billie Lou Gillespie, 5485 Wilson Rd, Clio 48420, spiritdancer@gmail.com (810)989-7480

47. 2012 Registrars’ Contact Information Ann Arbor dCOM Registrar:Rev. Loretta Job, 400 E Grand River, Brighton 48116, aaregistrar@gmail.com (810)229-8561 Blue Water dCOM Registrar:Rev. Maureen Baker, PO Box 39, Brown City 48416, revbakerm@yahoo.com (810)346-2010 Crossroads dCOM Chairperson:Rev. Jeffery Jaggers, 413 E Main St, Flushing 48433, revjagg@sbcglobal.net (810)659-5172

48. 2012 Registrars’ Contact Information Detroit Renaissance dCOM Registrar:Ms. Carole Wesner, 6642 Guildford, Shelby Twp 48316, 1wesner@comcast.net (586)731-0870 Marquette dCOM Registrar:Rev. Peggy Page, N7344 Co Rd 577, Ingalls 49848, mapaige49@yahoo.com (906)221-7677 Saginaw Bay dCOM Registrar:Rev. Caroline Hart, PO Box 476 Coleman 48618, revchart@yahoo.com (989)465-6181