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Grant Solicitation System (GSS) Tutorial for Applicants

Learn how to navigate the GSS system and submit your applications electronically, eliminating travel, printing costs, and paper waste. Follow the 3-step process, upload files, review and submit. Tips and tricks provided.

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Grant Solicitation System (GSS) Tutorial for Applicants

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  1. Grant Solicitation System (GSS)Tutorial for Applicants Contracts, Grants & Loans Office 916-654-4381

  2. GSS Basics • Upload electronic files • Applications to Grant Funding Opportunities only • Eliminates Hard Copy Submittals • Travel and Printing Costs • Paper Waste • Streamlines Review

  3. GSS Structure • Register as a New User • Log In • 3 Step Application Process: • Select Solicitation • Upload Files • Browse for Documents • Drag and Drop Option • Review and Submit

  4. Register as a New User

  5. Note: Password Requirements • One (1) number • One (1) Upper-case letter • One (1) lower-case letter Minimum of 8 characters One (1) special character (! @ # ( ) – [ { } ] : ; ', ? / *)

  6. CAPTCHA & Agree Are you a real person and not a machine? Agree to the Terms of Use

  7. Log In

  8. Create a New Application

  9. Step 1 Select a Solicitation • Title your Application • Select the Solicitation that you are applying to: • View All Solicitations • Search for a Solicitation • Save and Continue

  10. Step 1a – Application Title

  11. Step 1b – Select a Solicitation

  12. Step 1b – Select a Solicitation

  13. Step 1c – Save and Continue

  14. Step 2 Upload Files • Browse for Files to Upload or Drag and Drop • Maximum File Size: 50 MB • File Name Length – Maximum 64 characters • File Types – Use format provided for the document in the Solicitation • Click Upload Files button • Start Early and Be Patient • Tag Files with Document Type • Designate Confidential Documents

  15. Step 2a – Select Files to Upload

  16. Step 2b – Upload Files

  17. Be Patient

  18. Example of File Name Length Error

  19. 2c – Tag Files with Document Type

  20. Step 2d - Designate Confidential Documents

  21. Step 3 – Review and Submit • Review Uploaded Documents • Read Certification and Check “I Agree” Box • Click “I Agree & Submit” Button

  22. Step 3a – Review Uploaded Documents DO NOT PROCEED TO SUBMIT UNTIL YOUR LIST IS COMPLETE!

  23. Step 3b – Read Certification and Check “I Agree” Box

  24. Step 3c – Click “I Agree & Submit” Button

  25. Confirmation Page

  26. Navigate to all of your applications Find help documents and tutorials

  27. Tips and Tricks • Never use your browser’s Back or Forward Buttons! • Never refresh your browser during the process • Watch for error messages on the Uploads Page • Start Early and Be Patient! • There are many factors that can delay upload which are out of Energy Commission’s control

  28. Upload as you go! • Revisit Step 2 to continue uploading Docs • After Log-In you will see a list of Draft and Submitted Applications • Select Edit for the application that you wish to modify • DO NOT COMPLETE Step 3 until your application is complete • YOU MUST COMPLETE Step 3 prior to the Deadline

  29. Edit a Draft Agreement No Edit Button for Submitted Solicitations No Edit Button for Solicitations with an expired Deadline

  30. Editing a Submitted Application • Only BEFORE the deadline! • Submit a NEW COMPLETE application • Request that the Commission Agreement Officer retract the 1st submittal via email

  31. THE END

  32. Other Helpful Information • GSS Help Document: • Insert web link • GSS Tutorial Video: • Insert web link

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