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5.1 Registration of New Farmers

Learn about the obligations and agreements involved in registering new farmers, including organic farming rules, processing guidelines, and sanction policies. Understand the detailed steps from field visits to document screening and agreement signing.

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5.1 Registration of New Farmers

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  1. 5.1 Registration of New Farmers Visit to farmer - explain obligations - visit fields - farm entrance form - map - sign agreement Farmer and field officer on the farm, drawing maps Screening of documents - determine conversion status - enter farmer in farmers list - overview map - sign agreement ICS Manager at ICS office

  2. What is written in a farmer’s agreement ? • Minimum Requirements • Details on organic standard • rules for organic farming that farmer has to follow • rules for processing on the farm and for bringing produce to buying center • Sanction policy • what happens if standard is violated • Grant access • farmer must give permission to internal and external inspectors to inspect farm and documentation • Contract in local language • Often also included(depending on project) • Other obligations of farmer, e.g. • can only sell his/her own produce • must not sell to other buyers as organic • product quality aspects • Other obligations for ICS operator, e.g • has to announce in advance how much will buy in this season • provide free training • has to pay organic premium • How can the contract be cancelled?

  3. The Farm Entrance Form • “Farm Entrance Form” or “Basic Questionnaire” • total area under management of farmer • Mainly organic fields with cash crop, but also home consumption plots need to be registered • acreage under different crops and/or number of trees (for all organic crops) • Farming methods • Indication of last use of chemicals on every plot

  4. Overview Map • an overview map must be provided • shows where each farm is located (with code number) • preferably already indicates shape of farms & single fields • could indicate uncertified farmers (if not too many) • indicate landmarks • must be dated

  5. Farm Map For farms with annual rotating crops or if farmer also grows conventional crops, a farm map shall be provided • shows the plots of the farmer • can also be used to register information on crops, year of planting and other relevant information • indicate conventional fields clearly • should indicate conventional neighbors if there is risk of chemical drift • indicate landmarks • shall be dated

  6. Farm Map: Another Example Good maps are difficult to prepare and rare !Nobody will expect a perfect map, but it should reflect the situation.

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