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Compliance and Regulatory

This guide covers core regulatory requirements, management responsibilities, employee involvement, and best practices in health and safety management. Topics include hazard recognition, training and education, recordkeeping, and emergency preparedness.

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Compliance and Regulatory

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  1. Compliance and Regulatory Health and Safety Management Spring 2010 Professional Certificate in Human Resources Tom Brandon, CPP, CUSA O (619) 749- 179 F (619) 749-0182 fortressec@cox.net

  2. Compliance and Regulatory • General definitions and requirements • “Titles” are different for written plans(depending on State) • Examples:CA – Injury and Illness Prevention Program (IIPP)http://www.dir.ca.gov/dosh/dosh_publications/iipp.htmlWA – Accident Prevention Program (APP)http://www.lni.wa.gov/Safety/basics/programs/accident/default.htm • Language must be understood • Review annually • Document

  3. Compliance and Regulatory • Core regulatory requirements • Management commitment and responsibility • Employee involvement • Work-site analysis • Hazard recognition and resolution • Training and education • Recordkeeping

  4. Compliance and Regulatory • Management commitment and responsibility • Establish the importance of safety program • Enforcement/coaching • Continuous improvement • Annual audit/review of program • Assign responsibilities • Managers/Supervisors • Employees

  5. Compliance and Regulatory • Employee involvement • Interview and orientation process • New hires (buddy system) • Regular meetings • Inspections • Job safety analysis • Incident investigations • Safety Committee • Policy and plan development/modifications

  6. Compliance and Regulatory • Work-site analysis • Frequency • Internal and External resources

  7. Compliance and Regulatory • Hazard recognition and resolution • Recognition • Inspections • Job safety analysis • Incident investigation • External support (Consultation services, carriers, and…) • Documentation • Resolution (Correction) • Engineering controls • Work practices • Personal protective equipment (PPE) • Care and treatment of injured workers

  8. Compliance and Regulatory • Training and education • Timing and frequency requirements • New employee • New job • Changes in conditions • Deficiencies • Communication • Delivery • Content • Comprehension

  9. Compliance and Regulatory • Recordkeeping • Injury and illness records • Exposure records and others

  10. Compliance and Regulatory • Best practices • Establish and communication policies • Provide resources • Identify safety as a value • Involve employees • Perform work-site analysis • Implement hazards recognition and resolution procedures • Institute training and education • Institute recordkeeping

  11. Compliance and Regulatory • Key programs required • Injury and Illness Prevention Program (IIPP) (California) • Workplace Safety Plan (outside California) • Emergency Action Plan (response and preparedness) • Fire Prevention Plan • Hazard Communication Plan • Specialty programs • Fall protection • Vehicle • Electrical • Lockout-tagout • Workplace violence

  12. Compliance and Regulatory • Key programs required • Injury and Illness Prevention Program (IIPP) (CA) • Workplace Safety Plan (outside CA)

  13. Fed OSHA versus Cal OSHA • Fed OSHA • 29 CFR 1910 - General Industry • 29 CFR 1926 - Construction • Cal OSHA • CCR Title 8 • General Industry • Construction • State Plans must be ALAE (at least as effective) • 26 States have self-administered programs • http://www.osha.gov/dcsp/osp/index.html

  14. Compliance and Regulatory • Creating the IIPP • Injury and Illness Prevention Program (IIPP) (CA) • http://www.dir.ca.gov/dosh/dosh_publications/iipp.html • http://www.dir.ca.gov/dosh/puborder.asp • Postings • http://www.dir.ca.gov/wpnodb.html • Workplace Safety Plan (outside CA) • http://www.consultationconnection.com/

  15. Injury and Illness Prevention Program (IIPP) • 8 Points • Responsibility: Mission Statement, Day-to Day • Compliance: Disciplinary Action Policy • Communication:Method / System • Hazard Assessment: JSA, Facility Inspections, Audits, Investigations, Code of Safe Work Practices • Accident / Incident Investigation:Prevent Recurrence • Hazard Correction: Tracking System, Timely, Effective • Training & Instruction: Managers/ Supervisors, Specific to Job Duties • Recordkeeping: If it isn’t written down…

  16. Compliance and Regulatory • Emergency Action Plan (response and preparedness) • Elements… • How do you know there is an emergency? • How do you notify your employees of the emergency? • Chemical Leak • Earthquake • Fire • What do your employees do in the emergency? • First Responders • Floor Coordinators • Shelter in Place • Evacuate • How do you account for your employees? • Contact / Emergency Numbers, facility map, emergency number? • List of Hazards and controls measures

  17. Compliance and Regulatory • Fire Prevention Plan • Fire Detection Systems • Types, maintenance • Control of Fires • Smoking controls • Chemical Controls • Fire Extinguishers • Monthly tags • Tie into EAP

  18. Compliance and Regulatory • Hazard Communication Plan • System to identify and control chemical hazards in the workplace • Chemical Inventory • Compile Material Safety Data Sheets (MSDS) • http://www.ilpi.com/msds/FAQ/parta.html • Identify Controls, PPE, Training • Routine and Non-Routine Conditions

  19. Compliance and Regulatory • Hazard Communication Plan • What employees should know about chemical hazards in the workplace • Product Identification  • Handling and Storage • Composition  • Exposure Controls/Personal Protection  • Hazards Identification  • Physical and Chemical Properties  • First Aid Measures  • Stability and Reactivity  • Fire Fighting Measures  • Toxicological Information  • Accidental Release Measures  • Ecological Information  • Disposal Considerations • Other Information

  20. Compliance and Regulatory • Specialty programs • Respiratory Protection • Engineering, Administrative, PPE • Pulmonary Testing, Fit Testing, Training • Note: Can voluntarily wear dust masks without falling under the standard • Lock Out/ Block Out • Machine repair/Maintenance • Confined Space • Working space that is not entered through a normal door • May have a hazardous atmosphere, engulfment, toxic • Note: Consider transferring risk

  21. Compliance and Regulatory • Specialty programs • Hearing Conservation • TWA 85dba • Blood borne Pathogens • Healthcare workers and reasonably anticipated exposure • Janitors • Housekeepers • First Aid Responders (watch “job duties”) • Specific Hazards of Job • Machine Guarding • Fork Lift Drivers • Ladders • Hand Tools • Fall Protection • Scaffolds • Lasers • Vehicle • Workplace violence • Ergonomics

  22. Compliance and Regulatory • Tools and resources • Cal OSHA (training requirements) • http://www.dir.ca.gov/dosh/dosh_publications/trainingreq.htm • Cal OSHA (IIPP) • http://www.dir.ca.gov/dosh/dosh_publications/iipp.html • Ready.gov (business continuity • http://www.ready.gov/business/index.html • ILO (workplace stress) • http://www.ilo.org/public/english/protection/safework/stress/whatis.htm

  23. Compliance and Regulatory • Homework • Read Chapter 3 (pages 45-67) of Workplace Safety: A Guide for Small and Midsized Companies • Be prepared to discuss in class an OSHA topic from public media (from the previous week) • Go to: • http://www.dir.ca.gov/dosh/dosh_publications/trainingreq.htm • http://www.dir.ca.gov/dosh/dosh_publications/iipp.html • http://www.ready.gov/business/index.html • http://www.ilo.org/public/english/protection/safework/stress/whatis.htm

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