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Learn how the U.S. Department of Housing and Urban Development uses performance measurement to track program outcomes, funding decisions, and public support. Explore the framework, objectives, outcomes, and key actions.
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CPD Outcome Measurement Framework Brief Overview U. S. Department of Housing and Urban Development Office of Community Planning and Development
What is Performance Measurement? • Performance measurement is a program management tool • It is …… an organized process for gathering information to determine how well programs and activities are meeting established needs and goals. Page 3
Why is Performance Measurement Important? • Federal Agencies • Now a requirement for federal programs • Performance is a key consideration in program funding decisions • Demonstrating program results to decision-makers & public Page 4
Why is Performance Measurement Important? • State and Local Grantees • Enables HUD and grantees capture program accomplishments • Helps enhance program capacity and results • Builds public confidence/support in programs Page 5
Development of CPD’s Outcome Framework • HUD needed a tool to capture data on program outcomes from grantees • Working Group formed that included: • A diverse group of grantees • Community development organizations • HUD • Office of Management & Budget (OMB) • Goals: • Collect data on program outcomes that can be reported nationally • Minimize the reporting burden on grantees Page 6
Timeline for Implementation of the Framework • Current IDIS with outcome fields • Data entry now encouraged • Required implementation for all activities • October 1, 2006 • Any open activity not just new Page 7
Highlights of the System • Common performance measures that apply to all four HUD CPD formula programs • Outcome measures are driven by local intent • Indicators that use data commonly collected by grantees • Data collected will enable HUD to “roll up” results to national level Page 8
Using the System – Key Actions • For each activity that a grantee plans and funds: • Determine the goal of the activity based on local intent • Identify one objective and one outcome for each activity in Con Plan submissions (e.g., next Annual Action Plan) • Indicate the objective and outcome in IDIS when setting up an activity • Report on applicable indicators in IDIS/CAPER/PER Page 9
Objectives • Three Objectives: • Creating Suitable Living Environments • Providing Decent Affordable Housing • Creating Economic Opportunities • Reflect the statutory purposes of the four programs • Tie directly to HUD’s 3 to 5 Year Plan Page 10
Outcomes • Three Outcomes: • Availability/Accessibility • Affordability • Sustainability • To determine the most appropriate outcome for an activity, ask: “What type of change or result am I seeking?” Page 11
Outcome2: Affordability Outcome 3: Sustainability Outcome 1: Availability/Accessibility Accessibilityfor the purpose of creating Suitable Living Environments Affordability for the purpose of creating Suitable Living Environments Sustainability for the purpose of creating Suitable Living Environments Objective #1 Suitable Living Environment Accessibilityfor the purpose of providing Decent Housing Affordability for the purpose of providing Decent Housing Sustainability for the purpose of providing Decent Housing Objective#2 Decent Housing Accessibilityfor the purpose of creating Economic Opportunities Affordability for the purpose of creating Economic Opportunities Sustainability for the purpose of creating Economic Opportunities Objective #3 Economic Opportunity Outcome Statements Linking Objectives & Outcomes - Outcome Statements Page 12
Indicators • Common Indicators (4) • Generally apply to all activities • Grantees only report data items that are currently required • Specific Indicators • Applicable indicators determined by type of activity • 18 categories of indicators, many with several data items • Report on all data items relevant to the specific activity performed Page 13
Common Indicators • Amount of money leveraged • Number of persons, households, businesses, units or beds assisted • Income levels of persons or households • 30, 50, 60, or 80 percent of AMI (only levels currently required) • Race, ethnicity, and disability data for activities that currently report these data Page 14
Implication for Grantees • Outcome framework may affect grantee: • Program design and planning, including the Con Plan • Activity/project selection process • Project data collection • IDIS data entry • Reporting to HUD Page 15
Consolidated Plan & Annual Action Plan -- Timing • FY06 • All plans (3 to 5 Year Plan or Action Plan) submitted after March 13, 2006 must include outcome category for activities • FY07 • Must include outcome measures in all action plans • Must include outcomes in any new 3 to 5 year plan • If existing 3 to 5 year plan, must amend plan to include outcome measures Page 16
Options for Incorporating Outcome Measures in Existing Con Plans • Two possible approaches: • Incorporate into narrative and/or existing tables OR • Redo tables using new HUD templates • Not a substantial amendment Page 17
Data Collection & IDIS • IDIS will sort by activity and national objective • Suggest creating data collection forms that track performance by funded activity types • Need to determine who/how/when IDIS data entered • Some activities at set-up • Some activities at completion • Some activities incrementally until completion • Develop IDIS data entry approach to ensure accuracy of data entry • Develop recordkeeping system to track & document project status • Grantees still required to submit CAPER/PER • Will need to report on accomplishments as well as all other required information Page 18
Mixed Financing and Reporting • Mixed CPD and non-CPD financing projects: • Enter outcome data for entire activity not just portion or units funded with CPD $$ • Not done as pro-rata calculation • Example: CDBG ½ of the cost of a counseling program • Count all counseled persons • Outcome framework also applies even if CPD only in one phase • Example: HOPWA funds for land acquisition and private funds for construction of units • Count all units Page 19
Mixed Financing and HOME • HOME continues to report all units and HOME units • Count of total units in projects • Details and demographic data on HOME-assisted units • Framework indicator data on HOME-assisted units Page 20
Reporting on Homebuyer Activities • Grantees must report certain data on homebuyer housing activities • Activities that involve direct financial assistance to homebuyers • Activities that involve the development of homebuyer units • Short-term mortgage assistance for homeowners provided through HOPWA is reported using measures similar to TBRA Page 22
Direct Homebuyer Assistance Reporting • Grantees are required to report on the following information: • Number of homebuyer households receiving assistance • Number of those served who are first-time homebuyers • Of first-time homebuyers, the number of households receiving housing counseling • For HOME, the number of households coming from public housing or received rental assistance • Number of households receiving downpayment assistance and/or closing cost assistance Page 23
Homebuyer Development Reporting • Grantees are required to report on the following information: • Total number of housing units completed in the project • Number of units that are available for purchase only by households below 80% of AMI • Number of years that affordability restrictions apply (if applicable) • Number of units meeting Energy Star standards • Number of units meeting Section 504 accessibility standards • Number of units occupied by households previously living in subsidized housing Page 24
Homebuyer Development Reporting (cont) • Additional measures apply to units designated as affordable: • Number of occupied by elderly households Page 25
Rental Housing Reporting • For all rental housing activities: • Total number of units in the activity • Number of affordable units • Total number of units meeting Energy Star standards • Total number of units meeting Section 504 accessibility standards Page 26
Rental Housing Reporting (cont) • For rental units designated as affordable: • Number of years that affordability restrictions apply • Number of assisted units occupied by elderly households • Number of units subsidized with project-based rental assistance • Number of units designated for persons with HIV/AIDS • Number of units of permanent housing designated for homeless persons and families Page 27
Rental Housing Reporting (cont) • For rental rehabilitation and conversion of non-residential buildings: • Number of units created through conversion of non-residential buildings to residential buildings • Number of units brought from substandard condition to standard condition • Number of units brought into compliance with the lead safe housing rule Page 28
Homeowner Rehabilitation Reporting • Grantees are required to report on the following information: • Number of units occupied by elderly households • Number of units brought from substandard to standard condition • Number of units meeting Energy Star standards • Number of units brought into compliance with the lead safe housing rule • Number of units made accessible (compliant with Section 504 for persons with disabilities) Page 29
TBRA/STA Reporting • Grantees are required to report the following information: • Total number of households receiving assistance • Number of households receiving short-term rental assistance (less than 12 months) • Number of homeless households receiving assistance • Of those, the number of chronically homeless households Page 30
Economic Development Reporting • Grantees must report certain data on E.D. activities • Reporting not necessarily tied to objective & outcome chosen • Instead, based on: • Use of Job Creation/Retention National Objectiveand • Whether businesses assisted under certain IDIS Matrix Codes Page 32
Jobs Reporting • E.D. activities that use the LMI jobs national objective must report on: • For job creation: • Total no. of jobs created in the program year • No. of jobs with employer sponsored health care • No. of persons who were unemployed prior to taking job created • No. of jobs by EDA job classifications Page 33
Jobs Reporting (cont) • For job retention: • Total no. of jobs retained in the program year • No. of jobs with employer sponsored health care • No. of jobs by EDA job classifications Page 34
Businesses Assisted Reporting • Applies to the following E.D. activities: • Commercial or industrial improvements by a grantee or nonprofit (IDIS Matrix Codes 17A-D) • Rehab of a publicly- or privately-owned commercial or industrial buildings (IDIS Matrix Code 14E) • Direct E.D. assistance to private, for-profit companies (IDIS Matrix Codes 18A-C) Page 35
Businesses Assisted Reporting • If one of the previously listed activities, collect: • Total no. of businesses assisted • No. of new businesses assisted • No. of existing businesses assisted incl: • No. of businesses expanding • No. of business relocations • No. of businesses with commercial façade or business building rehab Page 36
Businesses Assisted Reporting • Data collection (cont): • No. of businesses that provide goods/services to meet needs of a service area/neighborhood/ community • DUNS no. for each business assisted Page 37
Reporting on Public Facility & Improvement Activities • Data Required • Number of persons assisted with new access to a facility or infrastructure benefit • Number of persons assisted with improved access to a facility or infrastructure benefit • Where the public facility or infrastructure activity will meet a quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard facility or infrastructure Page 38
Reporting on Public Service Activities • Data Required • Number of persons assisted with new access to a service (or continued if refunding) • Number of persons assisted with improved access to a service (or continued if refunding) • Where the public service activity will meet a quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard service (or no longer continue to if refunding same activity) Page 39
Geographic Concentration • Grantees may concentrate resources in in a specific geographic area for the purpose of revitalizing the area and/or demonstrating results • May be comprehensive in nature with variety of activities • May involve variety of sources of funds Page 40
Reporting on Target Areas • When setting up an activity, indicate if the activity is part of an effort in an identified geographic area: • CDBG Strategy Area (HUD approved) • NRSA for entitlements • CRSA for states • Local Target Area (locally designated) • Community Development Financial Institution (CDFI) Target Area (CDBG only) • Presidentially-Declared Major Disaster Area • Historic Preservation Area • Brownfield Redevelopment Area (CDBG only) • Colonia Page 41
ESG-Funded Emergency Shelter • Grantees providing emergency shelter are required to report the total number of adults and children served. • Should be an actual unduplicated count, not an estimate or point-in-time count. Page 43
ESG-Funded Emergency Shelter • Grantees must also report: • The number of households served by household type. • The number of persons served by special need category. • The number of persons served by facility type. • The number of persons served by race and ethnicity. Page 44
ESG-Funded Homeless Prevention • Grantees providing homeless prevention services must report: • The total number of adults and children served on an annual basis (reported under Non-Residential Services) • The number of persons served by race and ethnicity. Page 45
ESG-Funded Essential Services • Grantees providing essential services to homeless persons not residing in a shelter are required to report: • The total number of adults and children served on an annual basis (reported under Non-Residential Services) • The number of persons served by race and ethnicity. Page 46
CDBG-Funded Shelter • Under the CDBG program, emergency shelter is considered a public facility. • Grantees using funds for shelter development must report the number of beds created. • Grantees using funds for shelter operations must report the number of persons assisted, broken down by: • Number of persons with new access. • Number of persons with improved access. • Number of persons served by a facility that is no longer substandard. Page 47
CDBG-Funded Services • Under CDBG, supportive services are considered “public services.” • Grantees providing public services must report the total number of persons assisted, broken down by: • Number of persons who have new access to the service or benefit. • Number of persons who have improved access to the service or benefit. • Number of persons that receive a service or benefit that is no longer substandard. Page 48
CDBG-Funded Prevention • Grantees must report the number of persons assisted for the year, broken down by: • The number receiving emergency financial assistance; and • The number receiving emergency legal assistance. Page 49