1 / 25

Directive Management

Directive Management. USDA FOREST SERVICE Pacific Southwest R5 Vallejo California. 36 CFR 200.4 TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER II--FOREST SERVICE DEPARTMENT, OF AGRICULTURE PART 200--ORGANIZATION, FUNCTIONS, AND PROCEDURES Subpart B--Functions and Procedures

daquan-conley
Download Presentation

Directive Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Directive Management USDA FOREST SERVICE Pacific Southwest R5 Vallejo California

  2. 36 CFR 200.4 • TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY • CHAPTER II--FOREST SERVICE DEPARTMENT, OF AGRICULTURE • PART 200--ORGANIZATION, FUNCTIONS, AND PROCEDURES • Subpart B--Functions and Procedures • Sec. 200.4 Administrative issuances. • Directives are issued through the Forest Service Directive System, which is comprised of the Forest Service Manual and related Forest Service Handbooks. The Directive System codifies the agency's policy, practice, and procedure affecting more than one unit and the delegations of continuing authority and assignment of continuing responsibilities; serves as the primary administrative basis for the internal management and control of all programs; and is the primary source of administrative direction to Forest Service employees. • In contrast to direction issued through the Directive System, guidance issued to one or more organizational units through letters and memoranda relate to decisions or interpretations on specific activities, cases, or incidents or to other matters of agency business, especially those matters of short-term duration or immediate interest.

  3. 1103 - POLICY • 1b.The Directive System is the only place where Forest Service policy and procedures are issued. Direction issued via letters, bulletins, e-mails, telephone calls, and any other form outside of the Directive System framework does not constitute agency policy. See FSM 1107, exhibit 01 for key principles about Forest Service policy. See paragraph 7 of this section for exceptions to this policy. • 7. In the event of an emergency or for reasons of safety, a line officer may issue immediate direction to employees, which should then be incorporated into the Directive System within 15 days for an interim directive or 30 days for an amendment or supplement (FSM 1107, ex. 01).

  4. Components of Directive System Manual – provides all continuing, basic, board program direction needed by line officers and primary staff (1111.02) Handbooks – contain detailed procedures, standards, practices, and techniques needed primarily by technicians and specialists (1112)

  5. Forest Service Policy & Direction

  6. Purpose of the Directive System • Provide clear instruction forallemployees for consistentperformance • Code and store current continuinginstructions that govern Forest Service programs and activities

  7. Issuance Types(FSM 1113) Parent Material ……Issuing Unit mayadd to, revise, and remove Supplements ….……. Subordinate unit may issue (Region and Forest) Interim Directives . Temporary issuance18 months,reissued only once

  8. Supplements (FSM 1113.2) • May be more restrictive but may not expand established authorities or relax restrictions • Content and coding must conform to policies and standards governing whole directive system • To conform the activities of the subordinate unit to directives issuedby higher echelons

  9. Interim Directives (FSM 1113.3) • Promptly convey direction urgently needed for immediate use or needed more quickly than the material can be issued as amendment or supplement • Meet statutory or court-ordered deadlines

  10. Interim Directives (FSM 1113.3) continued • Ensure employees promptly receive essential direction required to implement a new statute or program, to comply with court decision, or to effect a majorpolicy change • Transmit new instructions on atrial basis

  11. Forms • Must be referenced in a directive and have a signed FS 1300-28 on file • Are a temporary document • Cease to exist when the parent directive is removed

  12. Currency Reviews(FSM 1114) • 41 CFR requires currency of directive systems • Field units must promptly conform their supplements and ID’s to revisions issued by the WO, or RO within 60 days of receipt of new direction • General reviews shall be conducted at least once every 3-5 years

  13. Directives Forms Reports Correspondence Files Carry same basic codes and captions Integrated Records Mgmt System

  14. FSM - Manual • Basic Laws • Regulations • Delegation of Authority • Standards/Procedure • Line and Staff -->Administer Programs

  15. FSM Structure & Coding

  16. 1000 – Org & Mgmt 2000 – NF Resource 3000 – S&PF 4000 – Research 5000 – Fire/Law Enforcement 6000 – Administrative 7000 – Engineering Number/Subject Structure

  17. Responsibility for Currency Field Directive Manager: • Report to the approving line officer • Regional Foresters and their deputies/assistants,like wise for Forest Supervisors • Document completion • Establish a process • Alert authoring units Regional Forester, Forest Supervisor: • Ensure that responsible staffs conduct reviews and revise direction

  18. Zero Code

  19. --09.11 Service-wide --09.21 Region-wide --09.31 External --09.41 External --09.51 Service-wide --09.61 Service-wide FSH Coding

  20. Page Posting Order for FSM

  21. Page Posting Order for FSH

  22. FS 1100-2 Signatures • Signature of Author, Supervisor, Forest Supervisor. • Signatures where other staff/program areas involved. • RF/Forest Supervisor signature required (See Delegation of Authority)

  23. Create Master Folder • Signed R5/FS 1100-2 (all signatures) • Original Directive • Label File

  24. Questions ?

More Related