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ONLINE CONFERENCE FOR MUSIC THERAPY (OCMT2011) GETTING STARTED GUIDE ELLUMINATE v.10

ONLINE CONFERENCE FOR MUSIC THERAPY (OCMT2011) GETTING STARTED GUIDE ELLUMINATE v.10 PRESENTER ADDENDUM Created by the Organizing Committee Official Twitter Hashtag #OCMT2011. Dear Presenter, As a presenter, there are additional items that you need to be aware of. Some of these include:

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ONLINE CONFERENCE FOR MUSIC THERAPY (OCMT2011) GETTING STARTED GUIDE ELLUMINATE v.10

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  1. ONLINE CONFERENCE FOR MUSIC THERAPY (OCMT2011) GETTING STARTED GUIDE ELLUMINATE v.10 PRESENTER ADDENDUM Created by the Organizing Committee Official Twitter Hashtag #OCMT2011

  2. Dear Presenter, As a presenter, there are additional items that you need to be aware of. Some of these include: a) the “Moderator” vs the “Participant' role b) Additional icons and options in the Menu Bar c) File Transfer utility d) Whiteboard (preloaded content) vs. Application Sharing e) Additional whiteboard tools f) Converting a PP/.odt presentation to a whiteboard file This may seem like a lot, but it is really quite simple. Let's get started!

  3. MODERATOR vs PARTICIPANT ROLE As a PARTICIPANT you have access to a number of tools such as: SAVE, PRINT, etc. As a MODERATOR, you have access to quite a few more tools and options! For example: 1) You can switch between PRESENTATION mode and NON-PRESENTATION mode thereby changing the content that a participant sees on their screen. 2) You can control who and when participants get access to options such as: the microphone, the CHAT window, and the whiteboard tools. 3) You can upload handouts and video that will load on each participant's computer, in the background, during the presentation.

  4. ADDITIONAL ICONS The additional icons that you will see, in the moderator role, are: a) SHOW poll results to all participants b) Lock/Unlock poll results c) Publish poll results to the whiteboard d) Transfer to PRESENTATION mode (more on that later) e) Begin the APP SHARING utility A B C D E

  5. FILE TRANSFER UTILITY As a moderator, you can upload materials (e.g. A handout that you would normally distribute to participants at a regular conference or a website that you would like people to visit) while they are watching your live presentation. This is done in the background and everyone who logs into the session receives a copy. This tool is found under the WINDOW menu, at the top of your screen and the resulting window looks something like this: Upload a file from your computer Upload a website/Internet document

  6. WHITEBOARD (Preloaded content) vs APPLICATION SHARING • As a presenter/moderatorthere are two (2) ways to present content to the participants. These are: 1) Preload the content onto the whiteboard OR 2) Share an application from your own computer. Each method has advantages and draw backs. We've tried to summarize both below. • PRELOADED CONTENT APPLICATION SHARING * Content is loaded faster * Content is loaded slower * Best used when presentation does not * Best used when presentations contain embedded material. contains embedded material such as videos. * Easier to manage/control * Harder to manage/control * You cannot use alternative software * You can use alternative/customized applications such ss Keynote software such as Keynote/Garageband

  7. Additional Whiteboard Tools As a moderator, you will see several additional icons below the whiteboard tools that the participants see. The two bottommost icons are the most important. These additional icons look like this. A. EVERYONE's STANDARD WHITEBOARD TOOLS B. LOAD a presentation – Use this setting to load a OpenOffice or Powerpoint presentation (without embedded content). C. CREATE a blank screen – Use this icon to create a blank screen before/during/after your presentation. This is handy if you want participants to contribute a drawing/objects/clip art or you have just given participants a number of options that you want them to think about without referring back to the choices.

  8. Converting Your Powerpoint Presentation to a Whiteboard File? After you have LOADED your presentation, it will be automatically converted to a .wbd file. This is a file that you can use with the Whiteboard and it is a necessary step. You can then select your converted file to a) replace the current screen, b) go before the current screen or c) go after the current screen or d) as a subtopic of the current screen. To present the new content on the WHITEBOARD to participants, you then select the icon that looks like a “windowshade”. When you do so, a pop-up window will appear. Select “Whiteboard” and click “OK”. Next, you will see yellow outline will be placed around the WHITEBOARD area and the window similar to the image below. Use these controls to move between slides

  9. Using the APPLICATION SHARING tool If you plan to use the APPLICATION SHARING tool we HIGHLY encourage you to contact us for a training session. It is not necessarily any more complex but requires some specific knowledge and a hands-on training session is the BEST way to learn how to use this tool!

  10. SOME NOTES ABOUT “HOW TO PRESENT” • There are a few things to keep in mind when you are presenting: • 1. THE BACKGROUND – although we are going to predominantly be seeing your face, try to keep the area behind you free of clutter and complex patterns or materials (i.e. Blanket with a Scottish tartan design). If you can: • Wear a solidly coloured shirt/blouse that does not match the background colour. (Not doing so will make you look like a disembodied head LoL) • Hang a curtain, non-shiny material without a pattern, or use a wall that is a neutral colour, contrasting with your shirt/blouse. DO NOT use a white wall as you will look very pale, especially if you are Caucasian. 2. AUDIO CONTENT - If you can, turn off your speakers/sound so that there is no echo or repetition of your voice. • Speak SLOWLY and CLEARLY!

  11. NOTES ABOUT PRESENTING (Continued) 3. MULTIMEDIA CONTENT – during your presentationyou may obviously choose to show a video or play an audio clip. If things do not work immediately,be PATIENT! It may take a few seconds for the process to begin. If things still do not work, DON'T PANIC! Send us a quick chat message (select “Moderators only”) in the CHAT window and we will try to assist you as fast as we can. 4. QUESTIONS Please leave approx. 10 minutes at the end of your presentation for questions. If necessary, we can also move you to a “Breakout Room” after your presentation is over if there are still many people wanting to ask questions of you. This is separate from the “Main Presentation” area/room. HAVE FUN AND ENJOY YOURSELF!

  12. FINAL COMMENTS For those presenters who choose to ”preload” your presentation, or those presenters who wish to send any sort of document to all of the participants, please have those documents to the organizing committee/your student contact NO LATER than two (2) days prior to the conference. This will help ensure that we have everything up and ready for your presentation, rather than having to waste time converting files, uploading files, etc. AND THANK-YOU FOR PRESENTING Sincerely, The OCMT2011 Organizing Committee

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