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Connect for Efficient Email and Calendar Management at UCSB

Learn about Connect, a system implemented at UCSB in January 2013, utilizing Microsoft Office 365 services in the "cloud." This system offers email, calendar, contacts, and task management. Discover the benefits and features available to users. Find out who can use Connect and how it will be supported by various groups at UCSB. Get insights into the email and calendar migration plans, including details on data migration and system limits. Explore the Connect calendar functionalities, including cross-calendaring and calendar sharing. Stay updated on the latest developments and upcoming topics related to Connect. Have questions? Get answers in technical presentations or by visiting the Connect website. Enhance your productivity with Connect!

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Connect for Efficient Email and Calendar Management at UCSB

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Presentation Transcript

  1. IntroducingConnectJamie SonsiniOffice of Information Systems & TechnologyJanuary 2013

  2. What is Connect? • Microsoft Office 365 at UCSB Services in the Microsoft “cloud” Services and Support at UCSB Phase 1 – H1 2013 Phase 2 – To Be Discussed

  3. The Road to Here IT Planning Group Calendar Work Group October 2010 Report to IT Board October 2011 Proof of Concept Group January 2012 Report to IT Board July 2012

  4. Who Will UseConnect? • All-In Use Connect for Email & Calendaring Migrate Email to Connect • Calendar-Only Use Connect for Calendaring (only) Use Departmental Email Service • Cross-Calendar Administrative Services, StudentAffairs & Communications Services

  5. Who Will Support Connect? • Departmental Support – Tier 1 End User Training & Support Workstation Client Installation & Configuration • Central Support Tier 2 - Support for Tier 1 Tenant Administration* * Sharing U-Mail Tenant Administration

  6. Campus Coordination • Connect Governance Group https://it.ucsb.edu/groups/cgg • Connect Technical Coordination Group https://it.ucsb.edu/groups/ctcg • CONNECTTECH-L Listserver List 90 Subscribed

  7. Connect Features Email Calendar Contacts Tasks

  8. Connect Accounts • Account Storage Plan 1 - 25 Gigabytes ($0/Year) Plan 2 – Unlimited Storage ($25/Year) • Suggested System Limits Inbox folder: 100,000 itemsSent Items folder: 100,000 itemsDeleted Items folder: 100,000 itemsCalendar: 10,000 itemsContacts: 10,000 items

  9. Connect Email

  10. Email to All-In User Connect Inbox Jane.Doe@ucsb.edu Jane@Dept.ucsb.edu

  11. Connect Email

  12. iPhone, Android, Blackberry Email

  13. Email Limits • Email Message: 25 MB • Max Number of Recipients/Email: 500 • Max Number of Recipients/Day: 10,000 • Message Send Rate: 30 Messages/Minute

  14. Connect Calendar

  15. What’s A Calendar? Oracle Calendar Exchange Calendars VS

  16. Initiating a Meeting Note: Always Schedule with @UCSB.EDU Address

  17. Checking Free/Busy

  18. Calendar Sharing

  19. Cross-Calendaring

  20. Publishing Your Calendar

  21. iPhone, Android Calendar

  22. Calendar Migration Plans • Individual Calendar Data Migrated to… Connect Student Office 365 (U-Mail) Local Exchange Calendars • ResourceCalendar Data Migrated to… Connect Local Exchange Calendars

  23. Connect Contacts & Tasks

  24. Connect Contacts

  25. Connect Tasks

  26. From Here… • Updating our Web Site www.connect.ucsb.edu • More presentations Next Topic: Calendaring and Scheduling with Connect • Technical Presentations Next Topic: Email & Calendar Migrations

  27. Questions?

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