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@MercyNet DocuShare Project Overview

This presentation will probably involve audience discussion, which will create action items. Use PowerPoint to keep track of these action items during your presentation In Slide Show, click on the right mouse button Select “Meeting Minder” Select the “Action Items” tab

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@MercyNet DocuShare Project Overview

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  1. This presentation will probably involve audience discussion, which will create action items. Use PowerPoint to keep track of these action items during your presentation • In Slide Show, click on the right mouse button • Select “Meeting Minder” • Select the “Action Items” tab • Type in action items as they come up • Click OK to dismiss this box • This will automatically create an Action Item slide at the end of your presentation with your points entered. @MercyNet DocuShare Project Overview Presented by: George Zimmerman, Internet Administrator/WebmasterSt. Peter’s Health Care Services November 15, 2001

  2. This presentation will probably involve audience discussion, which will create action items. Use PowerPoint to keep track of these action items during your presentation • In Slide Show, click on the right mouse button • Select “Meeting Minder” • Select the “Action Items” tab • Type in action items as they come up • Click OK to dismiss this box • This will automatically create an Action Item slide at the end of your presentation with your points entered. @MercyNet DocuShare Project Overview • What is CHE and SPHCS? • What is DocuShare to us? • How did we deploy DocuShare? • How does it work at SPHCS? • Our Progress Report • How can you get started? • Future plans for DocuShare

  3. CHE & St.Peter’s Health Care Services http://www.che.org/ St.Peter’s Health Care Services • Member of 18 Health Care Organizations • Image changed from Mercycare to SPHCS

  4. SPARC ADMIN SPARC Cohoes SPARC Central SPARC Albany HOSPICE ADMIN HOSPICE Catskill HOSPICE Albany HOSPICE Saratoga Hospice Rensselaer HOSPICE Catskill Family Health Clinic Sleep Wake Clinic . SPARC Ballston SPA HOSPICE Amsterdam HOSPICE Schenectady Bender Labs Our Lady of Mercy Life Center Albany

  5. St.Peter’s Health Care Services First founded by the Religious Sisters of Mercy in 1869 as St. Peter's Hospital, St. Peter's Health Care Services today provides New York's Capital Region with a comprehensive, integrated continuum of care. * Hospital has 442 beds * 25 Facilities with a wide range of programs and services

  6. SPHCS

  7. SPHCS TV ad Click image to start video

  8. What is DocuShare? DocuShare is a web-based document management system that lets you easily store, access, and share information in a secure and collaborative work environment. DocuShare also allows any user on any system to post and retrieve information in any format. Text, scanned images, video clips, Microsoft Office documents, sound files, executables, web links, bulletin boards, calendars and more can be managed over the Web, you don't even need to know HTML.

  9. My definition of What is DocuShare? • DocuShare is a very cool way to share needed information: • Fast • Easily • And effectively !! A A A: Accessible, Anywhere, Anytime

  10. DocuShare Benefits • Ease of Use - If you can use a web browser, you can use DocuShare. • Flexibility- Users can store and manage any type of information. (Docs, Spreadsheets, Presentations, Images, etc.) • Integration - DocuShare works seamlessly with commonly used office applications. (Office 97 or higher) • Cost-effectiveness - we own it for < $20,000. • Control - Users set up and manage their own workspaces. • Security - Only authorized users can post, edit or access content. • Global Access - Authorized users can access & search info, anywhere, anytime.

  11. DocuShare Help Desk

  12. Our deployment: Intranet Homepage • Menu selection that links to the DocuShare Website • Web Browser Homepage, mandatory & added to Favorites

  13. DocuShare Homepage

  14. How to Get Started? • Any PC with Internet Explorer 4.x/5.x • Intranet @MercyNET access, online form at:http://mercynet/internet

  15. How to Get Started? • Designate an DocuShare Administrator for your department • Contact Mercy Health & Education to sign up for our on going scheduled DocuShare Training Course **Mandatory • Attend scheduled Training Session (bring real documents) • Join the Docushare Users Group (meets weekly on Thursday)

  16. Our Initial Project involved removing all our Patient Generic Standards HEY! Where are you taking all of my MANUALS? * Multiple paper binders in every nurse station area: Contains all the official policies and patient procedures. 16 Stations Debbie Powers, RNPatient Care Admin. Coord. Doris Crawford, RNPatient Care Coord. To continue ->

  17. Docushare Can Replace your paper! HEY! Where are you taking all of my MANUALS? DocuSharecan replace them ALL! Debbie Powers, RNPatient Care Admin. Coord. Doris Crawford, RNPatient Care Coord. To continue ->

  18. Testimonial “Nursing is excited with Docushare because it makes our standards and policies readily accessible. Our revised standards are available with a two week time frame vs. months! The online search function provides quicker access to locate a specific standard or policy when short on time.”….D. Powers “Human Resources welcomes the ease with which updates can be made to the Personnel Policies. Everyone in the organization will be on the same page instantly! “……A.Casler “We also anticipate the convenience of providing forms on Docushare. No longer will Mercycare employees have to order (and wait for) HR forms or come ALL THE WAY DOWN to HR to pick them up!” “……A.Casler

  19. CIO Testimonial “ It was an inexpensive application and intriguing business tool that became a cultural term (a noun, here at St. Peter’s Health Care Services). We enabled our users to be self sufficient“…Phil Kahn, Chief Information Officer / VP

  20. Human Resources Dept. is currently working hard on getting the majority of the Personnel Policies and Procedures off the shelf and online. To continue ->

  21. DocuShare Training Outline Docushare Training Mandatory Training ! Enid Segal Brian Fusco

  22. Scheduled Training • Training dates for DocuShare September • 7th 10:00am – 12:00pm • 14th 1:00pm – 3:00pm • October • 19th 1:00pm – 3:00pm • November • 2nd 1:00pm – 3:00pm Register for training with the Mercy Health and Education department at ext. 6762.DocuShare user group meets every Thursday, IT Dept.

  23. Who’s next….. @ Administration @ Mission Services @ Laboratory @ Material & Safety Management (MSDS) @ Information Technology Department @ other SPH department and then on to all the others….

  24. Progress Report • It works today ! • Patient Care Services - Generic Standards online • Human Resources – Policies & Forms online • Pharmacy – Policies, Formulary, research online • Corporate Compliance – Plans online • Our Lady of Mercy Life (LTC) online • Administrative Policies – In progress

  25. SPHCS

  26. Our DocuShare Future Plans • Upgrading to DocuShare Ver. 2.2 • Assist Xerox DocuShare with Development Feedback • Purchase an additional 100 user licenses • Turn over the education and training to our Mercy Education Department • Forms Routing • Forms on Demand for our Printing department • • Resume Scanning and Archiving • Linux installation on our IBM S/390 System when available

  27. Assist Xerox with Development Feedback Jennifer Sargeant, Pharmacy Hon and Pat from Xerox Kathy Reiss, Pharmacy Continue ->

  28. Online upgrades and support

  29. This presentation will probably involve audience discussion, which will create action items. Use PowerPoint to keep track of these action items during your presentation • In Slide Show, click on the right mouse button • Select “Meeting Minder” • Select the “Action Items” tab • Type in action items as they come up • Click OK to dismiss this box • This will automatically create an Action Item slide at the end of your presentation with your points entered. @MercyNet DocuShare Project Overview ? Questions ? ? Questions ? ? Questions ? Presented by: George Zimmerman, Internet Administrator/WebmasterSt. Peter’s Health Care Services November 15, 2001

  30. This presentation will probably involve audience discussion, which will create action items. Use PowerPoint to keep track of these action items during your presentation • In Slide Show, click on the right mouse button • Select “Meeting Minder” • Select the “Action Items” tab • Type in action items as they come up • Click OK to dismiss this box • This will automatically create an Action Item slide at the end of your presentation with your points entered. Presentation content available online at:http://www.stpetershealthcare.org/OurDocushare/ Presented by: George Zimmerman, Internet Administrator/WebmasterSt. Peter’s Health Care Services November 15, 2001

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