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Microsoft Access Reports

Microsoft Access Reports. ab| Thinking Outside The Text Box. Report Types. Detail reports Summary reports Cross-tab reports Sub-reports Reports with forms Reports with labels Reports with graphics Reports with charts. Report Controls. Labels Text Boxes Lines Rectangles

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Microsoft Access Reports

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  1. Microsoft Access Reports ab| Thinking Outside The Text Box MS Access Reports - Thinking Outside the Text Box

  2. Report Types • Detail reports • Summary reports • Cross-tab reports • Sub-reports • Reports with forms • Reports with labels • Reports with graphics • Reports with charts MS Access Reports - Thinking Outside the Text Box

  3. Report Controls • Labels • Text Boxes • Lines • Rectangles • Bound Object Frames • Unbound Object Frames • Image Controls • Page Breaks • Sub-reports MS Access Reports - Thinking Outside the Text Box

  4. Open Activate Format Print Close Deactivate Report Events • On Open • On Close • On Activate • On Deactivate • On No Data • On Page • On Error • On Format • On Print • On Retreat MS Access Reports - Thinking Outside the Text Box

  5. Report Format Properties • Caption • Page Header/Footer • Group Keep Together • Width • Picture … • Grid X / Grid Y • Layout for Print • Palette Source MS Access Reports - Thinking Outside the Text Box

  6. Report Data Properties • Record Source • Filter • Filter On • Order By • Order By On MS Access Reports - Thinking Outside the Text Box

  7. Other Report Settings • Record Locks • Date Grouping • Menu Bar, Toolbar & Shortcut Menu Bar • Help File & Help Context ID • Tag • Has Module • MoveLayout • NextRecord • PrintSection • FormatCount • PrintCount • HasContinued • WillContinue MS Access Reports - Thinking Outside the Text Box

  8. Report Output Formats • Screen • File • Text • Rich Text Format • Print • Fax • Acrobat • Snapshot • HTML • Word • Excel MS Access Reports - Thinking Outside the Text Box

  9. Report Examples • Access as word processor - 22 inches • Graphics in reports • Page borders around reports • Alternate color of rows in report • Numbering records in a report • Sub-reports & sub-sub reports • Sorting & grouping – not in query • Immediate IF statements in controls • Height of controls to 0 • Print, preview or cancel • Multicolumn report MS Access Reports - Thinking Outside the Text Box

  10. Conclusion • Access reports are very powerful • Control almost every aspect • Incorporates all data types • Outputs to many file types • Adhere to naming convention • Use reports to generate documents • Base reports on stored queries MS Access Reports - Thinking Outside the Text Box

  11. Questions Ofer Shimrat (858) 484-0400 ofer@soundoffcomputing.com MS Access Reports - Thinking Outside the Text Box

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