What’s New in MS Word 2010? Some Highlights

1. What’s New in MS Word 2010?Some Highlights UNM-LA ITC Workshop July 19, 2010 Carol Furchner, presenter

2. What’s New? - 1 • Customizable Ribbon (sort of) • Note that Ribbon appearance changes with window width: some items collapse into a single button • Can still customize Quick Access Toolbar • Right-click anywhere on Ribbon or QAT to customize – select Ribbon or QAT from menu

3. What’s New? - 2 • Backstage View: • “File” Tab/menu replaces Office Button • File handling: Save, print, set permissions, information, version control, prepare for sharing • Set up Word options (lots of them!)

4. What’s New? - 3 • New file format allows co-authors, simultaneous editing (requires server) • Protected View: opens potentially dangerous files from internet, email attachments, files with Active content; Click on Enable Editing to edit • Access files anywhere: PC, Web App (via Windows Live), Server, Mobile for small screen (separate purchase)

5. What’s New - 4 • Page view tools • Capture ascreenshot (Insert Tab) – whole window or piece • Basic picture editing tools ( from a picture, click on Picture Tools tab) • Several basic tools to enhance and change pictures

6. What’s New - 5 • Mini-translator that does not require language pack (does require internet access) • Review tab  Translate turn on Mini Translator (yellow background when on) • In text, select a word or phrase, right click, select Translate from menu

7. What’s changed - 1 • Cut, copy, and paste • Preview before you paste (COOL!) • Merge formatting • Keep source formatting • Use destination theme • Keep text only

8. What’s changed - 2 • New Navigation Pane (View Tab) • Find and Replace accessed here [ ctrl+h and ctrl+f still work ] • Sections and Headings, Page Views • Print Preview combined with Print • On File tab, or put icon on Quick Access Toolbar • .rtf file format does not produce new features, only older ones; can read .rtf files

9. What’s changed - 3 • Easier recovery of unsaved work. • Access list of prior versions in Backstage view (File Tab, Manage Versions)

10. Something useful • Quick Parts (AKA Autotext)– Collection of things you use frequently, for quick insertion • To create a Quick Part: • Select text in a document • On Insert tab, click on Quick Parts • Click on “Save Selection to Quick Parts Gallery” • To Insert a Quick Part: • Position cursor at insert point • Click on Quick Parts • Click on item to be inserted

11. Migration from Word 2003, 2007 • Default file format (.docx) is same as 2007 • Opens 2003 and 2007 files in Compatibility Mode (in header bar). Choice: • Leave in Compatibility Mode when you Save • Convert to 2010: “Save as” Word Document • Compatibility Checker notes elements that are not supported or behave differently in word 2010 (appears upon Save As) • Equations, Smart Art may be saved as images (depends on conversion path)

12. Questions – How to transfer address from letter to envelope • Highlight complete delivery address in letter • On Mailings tab in Ribbon, click on Envelopes • Delivery address appears • Fill in or edit “Return Address” Field – Word will remember it (or check “omit”) • Check size and printing options (Options… button) • Check/Change envelope size (“Envelope Options” tab) • Check/Change Printing options (“Printing Options” tab) • Print out envelope (how depends on printer) • Click “Change Document” if you need more control over envelope appearance, multiple copies, etc.

13. Questions – Table of Contents • How to create a table of contents • Make sure the document is formatted with Heading-level styles – headings are used to create the TOC • On Home tab, click on teeny arrow under change styles • Select text that will become a heading • Click on style to apply heading-level style. • Repeat (b) and (c) to mark allfirst, second, and third-levelheadings that you want toappear in TOC

14. Questions – Table of Contents - 2 • How to create a table of contents, cont. • Position your cursor where you want the TOC inserted • On the References tab, click on the Table of Contents button, and select the type of TOC you want. Using one of the preformatted Automatic types is much easier than devising your own format!

15. Questions – numbering level • How to fix messed up numbering in a list or outline • Click on first item in list needing number changed • On Home tab, click on Numbered List button-triangle • Click on Set Numbering Value … (bottom of menu) • Click on “Continue from previous list” or “Set Value To” [the number you want to be next]

16. For More Information • Links about MS Word 2010 are bookmarked at http://bit.ly/csf-word2010 • You can often find instructions in sections of books on Amazon.com. The link to the following book is in the Links list, above • Wempen: Microsoft Word 2010 in Depth • Click on image to search inside the book • Envelope instructions are on pp 322-326 • Search for “Addressing Envelopes” • Click on link beginning on p 322 • Page through instructions using arrow on side

17. For More Information - 2 • Table of Contents instructions are on pp723 - 735 • Search for “Creating Tables of Contents” • Click on link beginning on p 723 • Page through instructions using arrow on side • [This will get you started; pp 727-728 are omitted] • Numbered & Bulleted Lists instructions: pp197-208 • Search for “Numbered Lists” • Click on link beginning on p 197 • Changing numbers starts p 199 – oops, page omitted! • Click on Help icon and search Word help

18. What Else is New? • A list is in Word 2010 Help: Click on Help icon, and then search for “New.” • Some new graphics and font-related features are described here: http://tinyurl.com/y9l64jg

19. UNM discount on Office 2010 • For $20 ($15 + $5 shipping), faculty and staff can obtain a personal copy of Office 2010 for work-at-home use on their home computer from the UNM BookstoreInstructions are on the ITC web site, here:http://tinyurl.com/3f46op5