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U.S. Department of the Interior Budget, Cost and Performance Integration Initiative

U.S. Department of the Interior Budget, Cost and Performance Integration Initiative January 25, 2006. Agenda. Project Goals Deliverables Project Approach Timeline Grant Thornton Project Team. Project goals.

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U.S. Department of the Interior Budget, Cost and Performance Integration Initiative

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  1. U.S. Department of the Interior Budget, Cost and Performance Integration Initiative January 25, 2006

  2. Agenda • Project Goals • Deliverables • Project Approach • Timeline • Grant Thornton Project Team

  3. Project goals Overall Vision: Link budget, cost and performance information that enables DOI and its Bureaus to practice sound program management • Alignment: Assess current Bureau alignment to DOI strategic plan end outcomes, measures and cost. • Integration: Develop methodology to integrate ABC and performance measurement and identify gaps/overlaps and/or dependencies • Verification: Assess Bureau data validation and verification processes Short-Term Project Goals

  4. Project deliverables Phase 1: Assess Bureau Performance Alignment Phase 2: Develop Integration Methodology Phase 3: Assess Data Validation and Verification Processes Phase 4: Formulate Overall Implementation Strategy

  5. Project approachPhase 1: Alignment Three-Step Process Step 1: Gather Background Materials • Gather pertinent documents that describe current performance mgt structure • Strategic planning documents • Budget justification tables • Other documents (e.g.. PAR, Strategic or Operating Plans) • Analyze the methodology, form and extent of alignment • Review Bureau documentation • Identify linkages to current DOI strategic plan outcomes, measures • Conduct Bureau workshops and/or meetings for validation • Document results Step 2: Conduct Analysis • Synthesize Bureau-level results and recommend action • Target any patterns, outstanding issues and/or anomalies • Identify effective structures, and/or changes to existing plan(s) • Report results Step 3: Synthesize Results

  6. Project approachPhase 2: Integration Three-Step Process • Gather pertinent documents & data to support Budget and Performance Integration • Bureaus performance budget justification table(s) • ABC outputs and strategic Measures • Other Bureau budget data, e.g., current appropriations and fund types Step 1: Gather Background Materials Step 2: Conduct Analysis • Analyze the data, cost and bureau funds • Analyze relationship of ABC to strategic measures and outputs • Identify sample cost and funding streams in use • Review existing integration methodologies • Document results Step 3: Synthesize Results • Synthesize results and develop integration methodology • Identify mechanism and process to link ABC unit costing • Formulate overall integration methodology

  7. Project approachPhase 3: Verification and Validation Three-Step Process • Gather pertinent document to support Performance Data • Verification and Validation • DOI data verification and validation policy/standards • Bureau data verification and validation documentation Step 1: Gather Background Materials Step 2: Conduct Analysis • Analyze Data Verification and Validation Process • Analyze bureau verification and validation process against standards • Conduct workshops/meetings to validate and/or discuss findings • Document results Step 3: Synthesize Results • Synthesize Results and Recommend Process Improvement • Highlight areas for improvement in bureau processes • Develop action plan for remediation and next steps

  8. Project approachPhase 4: Final Implementation Strategy Budget, Cost and Performance Integration Assessment Implementation Strategy Strategic Alignment Findings • Strategic alignment approach • ABC integration approach • V&V remediation approach • Key steps and action plan • Timeline • Critical success factors ABC and Performance Integration Methodology Validation/ Verification Findings

  9. What you can expect • Request for information • Bureau Strategic/Operational Plans, Performance Data, FY07 Budget Justification, other Performance Management data/methodology documents • Some meetings and/or workshops • Tools and templates for your completion • A dedicated Grant Thornton team member for your bureau through out the project • Draft work products for review • A little discovery along the way!

  10. Timeline (high-level dates) • Project Dates • Jan. 3, to Feb.16 • Jan. 30 to Feb. 24 • Jan. 24 • Feb. 20 to March 3 • March 13 – March 24 • Feb. 20 – March 24 • March 8 to March 24 • March 8 to March 24 • March 24 • DOI Strategic Alignment • Analysis of Bureau Alignment • Bureau Workshop/Meeting • Bureau Finding Compiled • DOI and Bureau ABC & Performance Integration Assessment • Analysis of Outputs Data and List of DOI Products and Services • Development of DOI BOI Methodology with Unit Costing • Bureau Workshops/Meetings • Bureau Data Assessment • Analysis of DOI and Bureau Policy and Documentation • Bureau Workshop/meeting • Bureau Finding Compiled

  11. Grant Thornton project team Srikant Sastry Partner Kathryn East–Fausnaugh Engagement Director Bob Misch Technical Advisor Dedicated Project Team Jessica Rancourt Analysis Ramsay Tanham Engagement Manager Fernando Ayala Analysis

  12. Grant Thornton project team contact information

  13. Grant Thornton Bureau Leads

  14. Questions? • Thank you!

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