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State DOTs & the TRB Annual Meeting

State DOTs & the TRB Annual Meeting. State DOTs & TRB Annual Meeting. Continuing Challenge: Provide state DOTs with satisfactory return on their investment in the TRB Annual Meeting in an era of travel restrictions without increasing the costs to them. TRB Annual Meeting Online.

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State DOTs & the TRB Annual Meeting

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  1. State DOTs & the TRB Annual Meeting July 25, 2012

  2. State DOTs & TRB Annual Meeting Continuing Challenge: Provide state DOTs with satisfactory return on their investment in the TRB Annual Meeting in an era of travel restrictions without increasing the costs to them. July 25, 2012

  3. TRB Annual Meeting Online • Integrated online resource • Papers • Slide presentations • Posters • E-sessions • Thru 2012 July 25, 2012

  4. Adding Other Opportunities for Participation • Conference call-ins for committee meetings • Committee discussion groups and social networking • TRB webinars • TRB “Virtual Conferences” • Annual Meeting conference calls? July 25, 2012

  5. TRB Annual Meeting Venue If we were planning this meeting from scratch, would we choose the current venue(s)? July 25, 2012

  6. Annual Meeting Venue:Why Now? • Current venues have been stretched to (and often, beyond) their limits • So have many attendees July 25, 2012

  7. Annual Meeting Venue:Why Now? • Don’t wish to further break meeting into separate parts • Communications technologies • New convention center hotel in 2014 • It’s been almost 60 years! July 25, 2012

  8. Annual Meeting Venue:Analysis Factors • Overall attendee experience • Programming sessions and meetings • Hotel guest rooms • Food and beverage • Onsite registration • Exhibits and posters • AV & Communications • Financial impacts on TRB July 25, 2012

  9. TRB Annual Meeting Venue:Staff Recommendation Enter into negotiations with DC Convention Center, new Marriot Marquis, & other hotels to move meeting as early as 2015 July 25, 2012

  10. TRB Annual Meeting Venue:Briefing the TRB Leadership • TRB Executive Committee • Technical Activities Council (TAC) • TRB State Representatives Advisory Panel (STRAP) July 25, 2012

  11. TRB Annual Meeting Venue:STRAP Priorities (April 30) • Meeting “under one roof” • Look/feel of meeting space • Hotel costs and environs • Access to Metro • Internet access and teleconferencing capabilities July 25, 2012

  12. TRB Annual Meeting Venue:STRAP Recommendations • Make extra efforts to inform attendees – start early! • Group event locations by major interest areas • Assure disabled/older attendees can navigate venue in a timely manner • Provide plenty of food outlets! July 25, 2012

  13. TRB Annual Meeting Venue:Negotiations Underway! • Dates & Hotels • Length of commitment • Detailed package & costs • Nothing is “certain” at this point • Stay tuned! July 25, 2012

  14. Questions? July 25, 2012

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