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FHWA EDC Update

FHWA EDC Update. Annual Utility Coordinator Meeting - April 2013. FHWA EDC Update Annual Utility Coordinator Meeting – April 2013. What is Every Day Counts (EDC)? A USDOT/FHWA Initiative

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FHWA EDC Update

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  1. FHWA EDC Update Annual Utility Coordinator Meeting - April 2013

  2. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • What is Every Day Counts (EDC)? • A USDOT/FHWA Initiative • Substantial involvement of state DOTs and other stakeholders, such as contractors, utilities, consultants, state and federal agencies. • Goals of the EDC Initiative: • Implementation of Market Ready Technology • Shorten Project Delivery Time

  3. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Shortening Project Delivery • Planning and Environmental Linkages • Legal Sufficiency Enhancements • Expanding Use of Programmatic Agreements • Use of In-Lieu and Mitigation Banking • Clarifying the Scope of Preliminary Design • Flexibilities in Right of Way • Flexibilities in Utility Accommodation and Relocation • Enhanced Technical Assistance and Delayed EISs • Design Build • Construction Manager/general Contractor

  4. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • FHWA-driven WisDOT-sponsored EDC Utility Workgroup • EDC Utility Workgroup formed to monitor progress of pilot projects, provide updates on utility coordination model to stakeholders, and make suggestions for procedural and process changes related to highway utilities. • WisDOT Central Office and regional utility staff and regional project managers.

  5. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Pilot Projects • Six pilot projects chosen to follow the Utility Coordination Communication Model • Projects to follow WisDOT FDM, WisDOT Utility Accommodation Policy and FDM Chapter 18 – Utility Coordination • Projects to include other stakeholders such as municipalities

  6. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Pilot Project Information and Status SW Region: STH 49 – Main Street in Waupun (Dodge County), urban reconstruct • Project Manager: Jeremy Hall • Designer: Brandan Hagar, Ryan Bailey • Utility Coordinator: Bobbie Keck Status: • On schedule to meet May 2014 PSE, 2015 Construction • Held 30% plan meeting in February 2013

  7. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Pilot Project Information and Status SE Region: STH 164 (Washington County), rural reconditioning • Project Manager: Traci Gengler • Designer: Stephan Hoffman, R.A. Smith National • Utility Coordinator: Denise Rosenthal Status: • On schedule to meet August 2015 PSE, 2016 Construction • Held 30% and 60% plan meetings with utilities • Developed utility conflict matrix and plan sheets

  8. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Pilot Project Information and Status SE Region – local program: CTH N (Washington County), rural/urban reconstruct • Project Manager: Kathy Kramer • Management Consultant: Todd Becker, DAAR Engineering • Design/Utility Coordinator: Kurt Farrenkoph, Kapur & Assoc. Status: • On schedule to meet November 2013 PSE, 2015 Construction • Held 30% plan meeting in September 2012 • 60% plan meeting scheduled for April/May 2013.

  9. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Pilot Project Information and Status NE Region: STH 57 – Monroe Avenue in Green Bay (Brown County), urban reconstruct • Project Manager: Kristin Van Hout • Designer: Mike Simon, MacMahon • Utility Coordinator: Gayle Lindenberg Status: • On schedule to meet August 2013 PSE, 2014 Construction • Held 30% plan meeting in July 2012 • Held 60% plan meeting in December 2012 • Developed utility conflict matrix and plan sheets

  10. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Pilot Project Information and Status NC Region: USH 151 (Oneida County), rural reconstruct • Project Manager: Mike Grage • Designer: Forrest Van Asten • Utility Coordinator: Terry Catlin Status: • Behind schedule due to political issues • Tentative 2015 Construction • No update in schedule for utility coordination process

  11. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Pilot Project Information and Status NW Region: STH 35 – City of Siren (Burnett County), urban reconstruct • Project Manager: Brendan Dirkes • Designer: • Utility Coordinator: Sue Heller Status: • Project out in future, still in scoping stage

  12. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Observations • Utilities feel that the earlier involvement is positive and should result in fewer issues when relocating facilities and during project construction.

  13. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Observations • One problem encountered with the project staff is obtaining good attendance with the first utility coordination meeting (30% plan meeting). • Follow up telephone call(s) to the utility is recommended to insure that the meeting information has been received, is with the appropriate utility personnel, and that the utility will be represented at the meeting. • There appears to be less problems with the larger utilities in this regard.

  14. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Observations • The utility conflict matrix and plan sheets are new to the utilities. • There has been some reservation expressed by the utilities regarding liability. • Providing the utility conflict information is not additional work for the utilities but a different way of providing the information.

  15. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Observations • The proposed insertion of the utility conflict matrix and plan sheets into the project plan set will be new. • Utility special provisions will need to be modified to reflect the EDC pilot project program and note the inclusion of the utility conflict information in the plan set. • Coordination with the Proposal Management Section will be necessary to best execute these changes. • Pre-bid meetings for these pilot projects are recommended to insure contractor awareness and understanding of the utility conflict documents.

  16. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Future EDC Activities • Continue EDC Utility Workgroup meetings • Discuss/monitor pilot project progress • Identify and develop tools to facilitate EDC process • Refine and update Utility Coordination Communication Model based off of experiences with the initial application of the EDC process

  17. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Application of EDC Process • Some Utility Coordinators are pushing to apply the EDC process to other regional projects as well • Benefits to early and productive consideration of utilities on improvement projects • Work with Utility Coordinators involved in Pilot Projects • Successes • Areas that could be improved • Failures

  18. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 • Questions? • Comments? • Discussion?

  19. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 Don’t Forget! Always send any project related emails to the Central Office Utility Coordination mailbox DOTDTSDCOUtilityCoordination@dot.wi.gov

  20. FHWA EDC UpdateAnnual Utility Coordinator Meeting – April 2013 Thank you

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