KANO STATE GOVERNMENT Ad hoc Mandate Mapping Group 10 Feb 2011

1. KANO STATE GOVERNMENTAd hoc Mandate Mapping Group10 Feb 2011 Update on mandate mapping

2. Introduction to the session • How does mandate mapping fit into MDAs’ work? • Where has the mandate mapping exercise reached? • What are some key issues emerging from the mandate mapping exercise? • What are the next steps for mandate mapping • What support is available for this work?

3. State Development Plan (KSRD) / International, national and state level priorities (Public Service Vision, National Gender Policy, MDGs, etc Strategic Planning Corporate Planning 4 Carry out functional review 4b Structural review 4a Systems & process review • 2 Sector development plans (5-10 years) • 2a Vision & mission statements • 2b Define long term strategic objectives 1 Clarify Mandate for MDAs • Outline costings • MDA development plan (5-10 years) • 2c Vision & mission statements • 2d Long term strategic objectives for MDA in the context • of their sector Costed within ceilings 3 Medium Term (3 years, rolling) 3a Sector: Medium Term Sector Strategy (MTSS) 5 Realign functions and departmental objectives 3b MDA: Set medium term performance objectives and service standardsfor the MDA (3 years, rolling) 6 Prepare establishment plan job analysis and job descriptions Annual operational plan 3 c Annual budget Departmentalcash flow projections 7 Develop workforce plan staff recruitment, repositioning define training needs Service charters Strategic & corporate planning and performance management: components and relationships 8 Individual performance targets based on job descriptions HRMIS Performance Management 10 MDA/sector performance reviews 9 Annual employee performance assessments

4. MANDATE MAPPING • An important first phase of strategic and corporate planning process • Ad hoc Mandate Mapping group and OHCS leading mandate mapping exercise • All MDAs participated in mandate mapping process • Ad hoc Mandate Mapping Group to approve current report as it stands and make recommendations for next steps

5. MANDATE MAPPING: where has it reached? • 80 MDAs • 64 have responded to mapping exercise, of which • 34 MDAs are complete • 30 are partially complete • 10 are yet to start the exercise • 6 were exempted since they are registered as companies

6. MANDATE MAPPING: overlaps / gaps • Many MDAs have identified overlaps • During CP process, more overlaps in mandate could be identified (between MDAs / MDAlocal level) • It will be important to • resolve overlaps • ensure mandate is appropriate to level (e.g. state/local, or ministry /implementing agency) • There may be a need for legislative adjustment to the mandate of some MDAs • Gaps may be identified during the strategic and corporate planning process – a mandate group will be needed to consider issues arising

7. MANDATE MAPPING: partnership • As important as addressing duplication and overlaps is the need for synergy and collaboration where multisectoral approach will achieve the best outcomes. • Need to identify critical partnerships for service delivery (e.g. Health and education to delivery maternal mortality MDG) • Need to identify wider partnerships to support delivery • May need to formalise working relations with MOUs

8. MANDATE MAPPING: federal / state / local • While most MDAs outlined the relationship with local government, it is clear that this is a complex relationship. Further work is needed • Lines of authority and communication between the federal, state and local levels are also critical • Discussions and exercises can help clarify roles and effective working from federal to local level • Performance management and communication will be important to ensure effective working arrangements

9. MANDATE MAPPING: assessing MDA interactions • Kano State Government Strategic and Corporate Planning Workshop ‘RAG’ rating exercise • Green: strong relationship in place to ensure seamless and effective planning and service delivery; shared goals and common understanding of the roles of each; regular meetings; systematic communication; joint reviews of progress • Amber: Thereis some partnership working, but no systematic approach to this. May also include overlaps that have not been clarified. • Red: A potentially important partner for seamless and effective planning and service delivery no relationship in place or any agreements about how to work together – shows opportunity to prioritise and develop key partnerships • Mandate mapping - Annex 2: Currently Identified Overlaps in Mandates & Requests of Transfer of Functions

10. MANDATE MAPPING EXERCISE: national policy / civil service mission etc • In addition to following original legal mandate and any legislative updates, it is important to be in line with other national and state policy, such as • Civil Service Mission, Vision and Values • National Gender Policy • Millennium Development Goals • Etc These policies also can be taken into account in vision, mission, strategies etc.

11. MANDATE MAPPING: standard roles MDAs have different sectoral areas of responsibility (water, health, fisheries), but some functions that may be common across most or all MDAs, such as • Policy / strategy / planning (leading/contributing) • Administration • Financial management / budget / contracting and procurement • Human resource management (civil servants / service delivery) • Capacity building • Performance management • Communication: Within government / with stakeholders / with the public • Partnership and engagement • Within government/with stakeholders (e.g. private sector, NGOs) /the public • Service delivery, including • Standards / service charters (e.g. best practice guidance) • Performance management / M+E / regulation • Some of these functions reflect the roles of corporate MDAs with cross-cutting responsibilities (e.g. finance, policy, planning), and need to be effectively aligned with the lead MDA.

12. WHAT HAPPENS NEXT? • Six MDAs prioritised to lead the strategic / corporate planning process: • Office of the Head of the Civil Service • Ministry of Planning and Budget • Directorate of Projects Monitoring and Evaluation • Ministry of Finance • (Local Government) Strategic/corporate planning is also underway or planned in the following: • Ministry of Health • Ministry of Education (underway)

13. MANDATE MAPPING NEXT STEPS

14. MANDATE MAPPING: NEXT STEPS The following options may be considered in the resolution of any concerns about mandates for decision by the Ad hoc Mandate Mapping Group under the Office of the Head of Civil Service: • one-off discussion • regular meetings • mediator – unbiased person / body to support discussions and resolution • partnership agreement or MOU to agree terms of reference for joint working • decision by HOS (or SSG?) • legislation

15. MANDATE MAPPING: NEXT STEPS • 6 MDAs starting strategic and corporate planning process with support from OHCS/ MOPB/SPARC/ KaRAs • Remainder of MDAs to • complete their mandate mapping with support from OHCS / PSR Pillar 1 / KaRAs • to being strategic and corporate planning in a rolling programme with support from KaRAs • Ongoing mandate group to assess mandate changes in future? Located?