Texas Skyward User Group Conference Boot Camp For Administrators: Discipline Kim Lyons

1. Texas Skyward User Group Conference Boot Camp For Administrators: Discipline Kim Lyons Santa Fe ISD

2. Discipline OBJECTIVE LEARN HOW TO ENTER DISCIPLINE RECORDS, HOW THE DATA IS TRANSLATED TO PEIMS AND HOW TO GENERATE REPORTS

3. Discipline TOPICS OF DISCUSSION • Entering an Offense • Entering an Action • Entering Discipline by Student • Reports to Highlight • Discipline Detail • Discipline Summary • Number of Occurrences • Offense Referrals • Setting up the Pre-PEIMS 425 Disciplinary Action Record Report

4. Discipline Entry from Student Profile Discipline You can enter offenses from the Student Profile > Discipline Tab

5. Viewing the Student Discipline Details Discipline All of a Student’s Discipline records are listed. Details can be viewed by clicking the to expand the record

6. Entering an Offense Discipline Enter Discipline referral details for the offense 10 1 2 11 3 5 12 5 4 13 6 14 7 15 8 16 9 17

7. Discipline The required fields are indicated with an * 1.Offense/Referral*:Select “Offense” from the dropdown list. 2.Offense*:Select the type of offense from the dropdown list. 3.School: Select the appropriate school code from the dropdown list; default is current campus. 4.Location*:Select the location code from the dropdown list. 5.Bus: Select bus number from dropdown list. (Required only if offense occurred on a bus.) 6.Offense Date*: Change the Offense Date if necessary. This date should reflect the date of the offense. 7.Offense Time: Change the Offense Time (not a required field). 8.Parent Notified: Click if parent was notified of offense. 9.Points: If you use a point system, you would enter the points assigned for the offense 10.Incident: From dropdown list, Select New Incident – Incident ID will be populated automatically. Select Existing Incident to connect a student to another incident and enter the same Incident ID. 11.School Year: Select the appropriate school year, it should default to current school year. 12.Cost: Include cost of repairs (not a required field). 13.Discipline Officer: Select the appropriate discipline officer from the dropdown list. 14.Time Comment: Optional. 15.Campus ID: Campus ID number will be provided. 16.Referred By: Select (Staff, Student or Other) If Staff or Student, select name from the dropdown. If Other, enter Teacher or the other person’s first and last name. 17.Comments: Enter offense comments. Once all information has been entered, click the Save and Add Action button. Note: An Offense with a local offense code associated to a PEIMS action code will create a PEIMS 425 record with an offense code of 21 (violation of student code of conduct).

8. Entering an Action Discipline Enter the Action assigned by the Campus Administrator (Discipline Officer) 8 1 2 9 3 10 4 11 5 12 13 6 7 14 15 16

9. Entering an Action Discipline The required fields are indicated with an * 1. Action: Select an Action from the dropdown list. 2. Suspension Type: Select the type of suspension (will default according to Action Code). 3. Ordered Date: Date you assigned the action. 4. Return Date: Required for TREx; Enter the date the student returns to the regular academic setting. 5. Total Time: Select the value and the type (Days). 6. Parent Notified: Click if parent was notified of action taken. 7. Points: Leave Blank. We do not use in our district. 8. Action Status: SelectOpen. Note: Only outstanding (open) disciplines offenses that have not been served are allowed to be transferred via TREx. 9. School: Select the school code for which the action has been assigned. (example: for detention, ISS/SAC, or local DAEP – use home campus school code; for Off campus DAEP or JJAEP – use the appropriate campus id number. 10. School Year: Select the appropriate school year. (Should default to current yr.) 11. Difference Reason: Enter the appropriate reason if serving more or less days than assigned. 12. Days Served: This value will calculate when you change the status to Served. 13. Follow-up Officer: Select the appropriate Discipline Officer. 14. Authorized By: Select the appropriate Discipline Officer. 15. Comments: Enter action comments. 16. Uncheck “Create Action Detail Records From the Action Detail Default Values You Have Saved?” If you do not want to create Action Details, do this prior to step 1. Once all the information has been entered, click the Save button.

10. Entering Discipline by Student Discipline Discipline offenses can also entered from Office > Discipline>Entry by Student

11. Reports Discipline Access Discipline reports from Office > Discipline > Reports

12. Discipline Detail Report Discipline All reports will have a template to define your criteria or you can use the Skyward Template

13. Discipline Detail Report Discipline Choose the desired ranges for your report

14. Discipline Detail Report Discipline Both Offense and Action details will be printed on this report

15. Discipline Summary Discipline This report is a summary for a student or students; not a totals report

16. Discipline Summary Discipline This report is a summary of incidences by student

17. Number of Occurrences Discipline Use this report to get counts for your campus, grade level, etc.

18. Number of Occurrences Discipline It can be run as a detailed or summary report on offenses or actions

19. Offense Referrals Discipline Use this report to list referrals by Teacher

20. Offense Referrals Discipline It can be run as a detailed or summary report

21. 425 Disciplinary Action Record Report Setup Discipline Select the 425 Disciplinary Action Record from Texas State Reporting > PEIMS> Pre-PEIMS

22. Discipline

23. Discipline End of presentation – Extra space for other notes

24. Texas Skyward User Group Conference Kim Lyons kim.lyons@sfisd.org THANK YOU FOR ATTENDING!