BOSTON COLLEGE ATHLETICS DEPT. COMPLIANCE OFFICE

BOSTON COLLEGEATHLETICS DEPT. COMPLIANCE OFFICE Coaches Meeting November 20, 2007

MEETING TOPICS • Compliance Website • 2007-2008 Compliance Manuals • Team Awards and Banquets

COMPLIANCE WEBSITE • http://bceagles.cstv.com/compliance/bc-compliance.html • Coach/Administrator—Username: coach, Password: gobc • Pages: News—Coach—Current and Prospective Student-Athletes—Boosters—Agents • Encourage use of the site! Valuable Information! • User Questions? Suggestions?

COMPLIANCE MANUALS • Every page has been updated. • Forms are up to date on the website as well. • Update the forms you use. • Make sure to pick your replacement pages up from Sara today! • Let Sara know if new staff members need new binders.

AWARDS AND BANQUET PROCEDURES • Varsity Letter Grid are due to Sara 7 business days following the last competition. • Attention to detail (i.e., schedule, student-athletes, participation) • The Team Awards and Banquet Prior Approval Form is due 10 days prior to a Banquet. • Needs to be filled out in full with all necessary names, awards, and receipt/expense report attachments. • If no Banquet will be held or if no awards will be distributed, a form must be submitted still.

B & A FORM Attach a Banquet Invoice Use exact and not discounted values. And list ALL awards. Attach all Receipts

B & A FORM Use exact values, including taxes and shipping and handling. Attach all Receipts. Coaches are responsible for listing all awards, even if another group pays for them (ACC, NCAA, etc.)

QUESTION #1 • Which two offices does a coach need to communicate with about their banquet in addition to the Compliance Office? • Program Administrator • Business Office

QUESTION #2 • Which two items must be submitted along with the Team Awards and Banquet Prior Approval Form? • All Awards Receipts • A Banquet Invoice

QUESTION #3 • What is the underclassmen participation award limitation? • $175 per person • What is the senior participation award limitation? • $325 per person • What is the special attainment award limitation? • $175 per award

QUESTION #4 • Which awards must be included in participation awards limitations? • Senior Night Flowers? • Photographs/Videos? • Frames? • Plaques/Trophies? • First Year Letterman Jackets/4th Year Participation Watches? • ALL!

Who is eligible to receive a participation award? All student-athletes on a sport’s roster. Who is eligible to receive a special event (e.g., ACC or NCAA post-season) award? Awards for participation in special events may be provided only to student-athletes eligible to participate in the competition. QUESTION #5

QUESTION #6 • Must all participation awards be given uniformly? • YES. All student-athletes must be provided an award that is uniform within a category (e.g., senior participation awards may be different than underclassmen participation awards).

QUESTION #7 • What is included in the value of an award? • Award? • Award + Taxes? • Award + Taxes + Shipping and Handling? • Award at discounted rate? • Award at discounted rate + Taxes + Shipping + Handling? • Award at normal retail value with taxes and shipping and handling? • Normal-retail value must be assigned as the value of an award when determining whether an award meets specified value limits, even when a member institution receives institutional awards from an athletics representative or organization free of charge or at a special reduced rate. Normal-retail value is the cost to the institution that is based solely on volume and is available to all purchasers of a similar volume and that does not involve an obligation to make additional purchases to enable the supplier to recover the costs for the original purchase.

QUESTION #8 • May a gift certificate be presented as an award? • Yes. A gift certificate is a permissible award provided the certificates are for merchandise only (i.e., not refundable for cash).

QUESTION #9 • May awards be presented on a “senior night”? • Awards, like framed jerseys, may be “presented” on a senior awards night prior to the conclusion of a sport’s regular playing season, BUT it is NOT permissible for a student-athlete to be given an annual participation award to keep until the conclusion of the institution's regular playing season in that sport.

QUESTION #10 • May parents/legal guardians of student-athletes be presented with “Parents’ Night” Flowers? • Yes. The Compliance Office must be notified and be provided with the receipts prior to the competition so a waiver can be processed on your sport’s behalf.

QUESTION #11 • Is awarding a game ball a permissible activity? • It is not permissible to award game balls to student-athletes for specialized performances in particular contests or events or during a limited time period (e.g., "player of the game" or "player of the week"). • However, an institution may provide a game ball to a student-athlete only on an occasional basis to recognize an extraordinary achievement (e.g., career achievement, establishing an institutional record). This type of award would be listed as a special achievement award.

Who may attend a banquet for free?: Team members, coaches, and athletic department staff Former team members who have exhausted eligibility Who must pay in order to attend?: Relatives of current and former team members Friends of current and former team members Recruits – can use the host money for this cost Need to be able to guarantee that the recruit(s) will not have any contact with booster Friends of the program – They are representatives of Boston College’s athletics interests. QUESTION #12

QUESTIONS?

BOSTON COLLEGE ATHLETICS DEPT. COMPLIANCE OFFICE