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Budget Transparency: Overview of the Operating Budget

Department of Education. Budget Transparency: Overview of the Operating Budget. James M. Brese Assistant Superintendent and CFO September, 2010. Total Biennium Operating Budget Reductions. Total Operating Budget Reductions – FY08 vs. FY11.

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Budget Transparency: Overview of the Operating Budget

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  1. Department of Education Budget Transparency:Overview of the Operating Budget James M. Brese Assistant Superintendent and CFO September, 2010

  2. Total Biennium Operating Budget Reductions

  3. Total Operating Budget Reductions – FY08 vs. FY11 • The greatest portion of the DOE’s budgeted dollars is allocated to the schools • The greatest percentage reductions to the DOE’s budget has come from the State and Complex Area Data reflects General Funds only

  4. Total Operating Budget Reductions – FY08 vs. FY11 • The greatest portion of the DOE’s budgeted positions is allocated to the schools • The greatest percentage reductions in the DOE’s budget has come from the State and Complex Area Data reflects General Funds only

  5. Total FY2010-11 Operating Budget After Reductions The State and Complex Area took reductions to preserve instructional services at the school level!

  6. Total FY2010-11 Operating Budget After Reductions The State and Complex Area took reductions to preserve instructional services at the school level!

  7. What are DOE Centralized Services?Why is this budget not allocated to the schools? • The principal can focus on being the educational leader of the school! • The DOE as a system can take advantage of standardization and economies of scale!

  8. DOE Centralized Services • Electricity bills and other utilities • Network infrastructure support/development • School food services • Student transportation • Diagnostic services for SPED services qualification • Personnel hiring, recruitment, and recordkeeping • Workers compensation • Unemployment benefits administration • Financial accounting and reporting • IT development, implementation, operations • Litigation support • Autism, school based behavioral health • Special education provision and recordkeeping

  9. DOE Statewide Responsibilities • Strategic Planning • Student Achievement Standards Development • Budget Preparation and Execution • Teacher Certification • Hawaii State Assessments • Policy Development • Internal Audit • Compliance with US DOE and State Regulations • Federal Reporting Requirements • Inter-governmental relationship management

  10. DOE Budget $1.7 Billion(Does not include $57 Million from the Hurricane Relief Fund) Special Funds, Trust Funds, Interdepartmental Transfers, and Revolving Funds $92.8 Million, 6% General Funds $1.3 Billion, 76% Federal Funds Ceilings $305.7 Million, 18% Budget SummarybyAll Means of Financing

  11. DOE Budget $1.7 Billion(Does not include $57 Million from the Hurricane Relief Fund) No Fringe Benefits are Included. Removed from DOE Budget since FY09-10. Total Amount = $456.3 Million, or $2,641 per student for FY10-11 Salaries $996.7 Million, 60% Non-Salaries $655.2 Million, 40% Budget SummarybySalaries/Non-Salaries

  12. DOE Budget $1.7 Billion(Does not include $57 Million from the Hurricane Relief Fund) Weighted Student Formula(WSF)42% Federal Funds 11% Special Education (SPED) 11% Other Programs 6% Other SPED & Student Support Programs 10% Food Services 6% Student Transportation 3% Other Centrally Expended 5% Facilities (Repairs & Maintenance) 3% Utilities 3%

  13. DOE Budget $1.7 Billion (Does not include $57 Million from the Hurricane Relief Fund) Weighted Student Formula (WSF) $702.3 Million Federal Funds $175.8 Million Special Education (SPED) $186.0 Million Other Programs $97.1 Million Other SPED & Student Support Programs $159.5 Million Food Services $94.5 Million Student Transportation $51.3 Million Facilities (Repairs & Maintenance) $42.8 Million Other Centrally Expended $86.7 Million Utilities $56.1 Million

  14. Weighted Student Formula (WSF) The Weighted Student Formula (WSF) promotes equity by allocating funds to schools based on individual students’ educational needs. • Weighted Characteristics: • Economically Disadvantaged • English Language Learners • Geographic Isolation • School Size/Sliding Scale • Multi-track • K-2 Class Ratios • Transient Students • Neighbor Island Students With 172,806 students enrolled, approximately $4,064 is average budget per student. $702.3 Million of DOE Budget = 42% Budget per student is based on SY 2010-11 Projected Official Enrollment Count

  15. OtherPrograms (Categorical) Separate funding is allocated to ensure that specific programs are established and supported for broadened education. • Athletics (except Directors—now in WSF) • JROTC • Hawaiian Language Immersion Program • Hawaiian Studies • Other Instructional Services • Learning Centers • Student Activities (Student Conference, Student Council, Awards, Student Exchange) • Peer Education Program • Educational Research & Development • Trust Funds (Grants, Donations, Athletics, Olelo) • Hawaii Content/Performance Standards, Restructuring • Etc… • At Risk Programs • Summer School • Driver Education • Lost Textbooks • School Health Aides • After School A Plus ≈ $562 per student $97.1 Million of DOE Budget = 6%

  16. Federal Funds Title 1 No Child Left Behind Impact Aid Vocational Education Smaller Grants ≈ $1,017 per student $175.8 Million of DOE Budget = 11%

  17. $186.0 Million = 11% of Budget ≈ $1,076 per student $159.5 Million = 10% of Budget ≈ $923 per student Special Education (SPED) SPED Requirements at Schools • Teachers • Classroom Supplies • Educational Assistants Centrally Expended for SPED and Student Support Programs • Federal Funds • Special Olympics • School Based Behavioral Health • Services for Children with Autism • Student Support Services • Recruitment and Retention Incentive • Educational Assessment/Prescriptive Services • Special Education Database • Extended School Year • Home/Hospital Instruction • Etc…

  18. Special Education (SPED) • 18,172 special education students projected enrollment in FY 2010-11 • 11% of total student enrollment SPED Requirements at Schools ≈ $10,234 per SPED student Centrally Expended for SPED and Student Support Programs ≈ $8,775 per SPED student $345.4 Million (SPED Combined) = 21% of Budget ≈$19,010 per SPED student

  19. Other Parts of the DOE Budget for Students ≈ $547 per student ≈ $484 per student ≈ $242 per student Food Services $94.5 Million 6% ≈ $297 per student Student Transportation $51.3 Million 3% Facilities (Repairs & Maintenance, School Inspection, State Administration, etc.): $42.8 Million 3% Utilities $56.1 Million 3% ≈ $242 per student ≈ $247 per student ≈ $325 per student

  20. All Other Centralized Expenses 5% of DOE Budget - $86.7 Million In addition to supporting student achievement, the remaining 5% of the DOE Budget supports a combination of the schools, the complex areas, and the state level functions. Many of these impact student education directly and all others affect student education indirectly. ≈ $502 per student Per Student 5% Breakdown $ 99 $107 $ 98 $109 $ 44 $ 24 $ 20 1.0% 1.1% 1.0% 1.1% 0.5% 0.3% 0.2% • Complex Area Administration • Office of Curriculum, Instruction, and Student Support (Teleschool, Adult Education, Federal Funds for Homeless, National Science Foundation, NAEP, Etc.) • Office of Human Resources (Teacher Improvement Services, Leadership Development, Etc.) • Office of Information Technology • Office of the Superintendent (Systems Accountability: Testing, Evaluation, Planning, Etc.) • Office of Fiscal Services • All Other (Board of Education, HTSB, and Art in Public Places) Complex Area (ICAA) = $17.1 Million; Remaining State Offices = $69.6 Million

  21. Summary WSF 42% Expended by Principals for Students 70% ≈ $6,719 per student Categorical, SPED, Federal 28% Centralized Expenses for Students 25% ≈ $2,339 per student 95% of Budget Other Centralized Expenses for Schools 5%≈ $502 per student Budget per student is based on SY 2010-11 Projected Official Enrollment Count

  22. SummaryBudgetBreakdown Per Student SY 2010-11: 172,806 Students Projected Weighted Student Formula 42% $4,064 per student 95% of Budget = $9,058 Average Per Student Other Student Funding at Schools 52% $4,994 per student 100% of Budget =$9,559 Average Per Student All Other Centralized Expenses at 5% $502 per student Affects Schools, Complex Areas, State Offices, etc.

  23. HSA Results 25 Percentage Points Increase!

  24. HSA Results 29 Percentage Points Increase!

  25. “The Big Picture” • The DOE budget (including fixed costs) represents: • 38.53% of the entire state general fund budget • 22.49% of the entire state budget for all means of financing

  26. Race to the Top (RTTT) • RTTT grants are aimed at rewarding states that have “ambitious yet achievable” plans for implementing compelling and comprehensive education reform • Hawaii will receive $75 million, the maximum for a state its size, over a four-year period “The money is meant to start reforms, to leverage reforms. This is not intended to replace our general fund budget reductions.” Kathryn Matayoshi, Superintendent Summarized from The StarAdvertiser, 08/25/10

  27. Race to the Top (RTTT) • Placed in top three! (applicants judged on a 500-point scale by a five-member expert panel) Compared • Top 3 Phase II Winners Score to Hawaii • Massachusetts 471.0 8.6 points • New York 464.8 2.4 points • Hawaii 462.4 • Only 2 Phase I Winners • Tennessee • Delaware Summarized from The StarAdvertiser, 08/25/10

  28. Race to the Top (RTTT) The four-year, $75 million grant will help kick-start reforms across Hawaii’s public school system. Here is how it will be spent: Summarized from The StarAdvertiser, 08/25/10

  29. Race to the Top (RTTT) • Questions about RTTT? • For more information, please access the DOE’s website for RTTT http://doe.k12.hi.us/arra/index.htm

  30. Questions? Mahalo for your time! CONTACT US: Department of Education Office of Fiscal Services 1390 Miller Street, Room 319Honolulu, HI 96813Phone 808-586-3737Fax 808-586-3445 Email: james_brese@notes.k12.hi.us Visit our website: http://doe.k12.hi.us/

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